The Sumner County Board of Education is soliciting responses for the cleaning of the exhaust hood systems located in the Nutrition Program kitchens located throughout the District. There are currently 51 locations to be cleaned with additional locations to be added when completed. The Contractor shall perform all tasks necessary for the proper cleaning of the exhaust hood system in accordance with all applicable NFPA, Federal, State, OSHA and Local Authority having jurisdiction Standards, Regulations, Codes and Requirements. The Contractor shall include cost for travel in their response. The Contractor shall not receive any additional compensation from SCS for travel. A list of each location is included in the bid document.
The Contractor shall clean all accessible areas of the exhaust hood system including exhaust fan(s), hood(s) and ductwork. The cleaning shall focus on removing grease, dust and other contaminates that may hinder the safe operation, cleanliness or airflow of the system and serve as a fuel source for fires. The Contractor shall wipedown and polish all cleaned surfaces. The Contractor must take necessary steps to ensure protection of kitchen equipment. The Contractor shall provide SCS with a labor rate for additional work required on the first cleaning to correct any deficiencies for poor cleaning practices of former companies. Any additional work shall be approved by the Supervisor of School Nutrition prior to being completed. The additional work must be listed separately on the invoice. Cleaning must occur during off hours when students are not present, and the kitchen is not in operation. The Contractor shall coordinate with designated personnel at each location to schedule the cleaning. COMPLIANCE ENGINE REPORTS: The Contractor is required to upload reports to the Compliance Engine within seven (7) days of completion of the cleaning. Failure to complete the upload will result in contract termination. No Exceptions. No invoice will be paid until the reports are uploaded. Required service work, other than inspection, must be coordinated with and approved by the Supervisor of School Nutrition, Dawn Botensten, at (615) 451-5217 or dawn.botensten@sumnerschools.org. SCS reserves the right to extend the contract for an additional four, one-year terms. At contract renewal, the contractor may submit a request for price increase. All extensions are subject to approval by both parties.
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