The portable document format (PDF) files are furnished without guarantee of compatibility with the Contractor's software or hardware, and BHC's sole responsibility for the electronic media is to furnish a replacement of defective files. All of the following information is required prior to any credentials being furnished to the potential bidder: Company name that the bid will be submitted under, company address, company phone & fax number, contact person and company electronic-mail (E-mail) address. Bidders must additionally include their Federal Express number with their information. Upon receiving the above complete information, download credentials will be transmitted to the bidders supplied E-mail address and received by each bidder within 24 (twenty-four) hours starting as of the commencement date stated above. Only those bidders that have registered with the architect shall be eligible to furnish a bid. Those bidders submitting a bid but not registering with the architect are not eligible and will have their bids returned to them unopened. Bid Security in the form of a Certified Check or Money Order, payable to the order of the South Huntington Public Library, or a satisfactory Bid Bond executed by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the total amount of the Bid, shall be submitted with each Bid. The surety issuing the Bid Bond shall have a minimum policyholder rating of "A" as listed in A.M. Best's Insurance Guide and be licensed as an admitted carrier to conduct business in the State of New York. Each bid must also be accompanied by a Letter of Intent from a surety company acceptable to the Owner, which letter shall assure the Owner that the Bidder, if awarded the contract, will be able to secure from the surety the required bonds in the required amounts. The successful Bidder will be required to furnish and pay for satisfactory Payment and Performance Bonds covering 100% of the work. The Surety providing bid security and performance and payment bonds shall have a minimum policy holder rating of "A" as listed in Best's Insurance Guide and be licensed to conduct business in the State of New York All questions and requests for clarifications must be submitted in writing, (via e-mail or mail), and received no later than January 20th, 2023 to: Beatty Harvey Coco Architects Email: BHCBidding@bhc-architects.com Answers to bidders' questions will be published in writing to all bidders of record no later than 4:00 PM on January 20th, 2023 Each bid must be submitted on the official forms furnished in the bid package. Each contract will be awarded to the lowest responsible bidder or the proposals will be rejected with Forty-five (45) days of the date of opening proposals subject, however, to the right reserved by the Board of Trustees for the South Huntington Public Library, to waive any informalities in, reject any or all proposals, accept any bid in whole or in part, or to advertise for new proposals, if, in the opinion of this Board of Trustees, the best interests of the South Huntington Public Library will thereby be promoted. This invitation is an offer to receive proposals for a contract and not an offer of a contract. All bids shall include non-collusive bidding certification or statement required by Section 103-d of the General Municipal Law of the State of New York and shall also contain a non-segregated facilities certificate which shall provide that the bidder does not maintain or provide for his employees' facilities which are segregated on a basis of race, creed, color or national origin, whether such facilities are segregated by directive or on a de facto basis. The contract will contain a provision that every laborer and workman employed on or about the work contemplated by the contract shall be paid not less than the rate of wages which are set forth in the prevailing wage rate schedule from the New York State Department of Labor. The South Huntington Public Library reserves the right to reject any and all bids and to waive irregularities and informalities in bidding
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