Deadline for Questions February 8th, 2023. Statements of Qualifications shall be received and the submitting firms announced by the District. This is a one-step qualifications-based selection process as authorized by ARS 34-601 through 34-612. An evaluation committee shall select, in order of preference and based on the criteria established, a shortlist of at least three Respondent Teams deemed to be the most qualified to provide the services required. The selection of the shortlist must be based on demonstrated competence and qualifications only. Fees, price, man-hours, or any other cost information may not be considered in the selection of the shortlist. After a shortlist is selected, interviews of the top selected Respondent Teams will be conducted and then negotiations may commence for independent contracts with the highest rated team firms for the required services. The negotiations shall include consideration of compensation and other contract terms and conditions the District determines to be fair and reasonable. In making this determination, the District shall take into account the estimated value, the scope, complexity and nature of the required services. If a satisfactory contract cannot be negotiated with the highest rated firm at a price or on other contract terms, then negotiations shall be formally terminated. Negotiations would then be started with the next highest rated firm, in sequence, until an agreement is reached, or a determination is made to reject.
2.A responsive team submittal shall be authored collaboratively between the Design Services team members and the Construction Services team members.
3.The authorized person signing the RFQ shall initial erasures, interlineations or other modifications in the RFQ. 4.RFQ's will be received by the District at the time indicated in the Request for Qualifications. 5.All SOQs may be rejected if the Board determines that rejection is in the public interest. 6.The District reserves the right to waive any informality in accepting and evaluating SOQs. 7.If a person contemplating a SOQ for a proposed contract is in doubt as to the true meaning of any part of the RFQ documents, or finds discrepancies in or omissions from said documents, then he/she shall submit to the Coconino County Purchasing Office a written request for an interpretation or correction thereof. The person submitting the request shall be responsible for its prompt delivery. 8.It is the responsibility of all Respondents to examine the entire set of RFQ documents and seek clarification of any item or requirement that may not be clear and to check all responses for accuracy prior to submitting a SOQ. Negligence in preparing a SOQ confers no right of withdrawal after due date and time. 9.Any interpretation or correction of the proposed documents will be made only by addendum. Addenda will be posted on the County web site and sent to known vendors. 10.Pursuant to A.R.S. 32-1102, contractors, architects and engineers for the District shall be licensed by the state of Arizona.
11.SOQs will be evaluated based on qualifications and demonstrated experience and other factors listed in the evaluation criteria
12.All Respondents shall complete the attached Disclosure of Responsibility Statement and Non-Collusion Affidavit. Failure to do so may result in rejection of that SOQ. Coconino County, City of Flagstaff, Flagstaff Unified School District, Northern Arizona University, and Coconino Community College have implemented an Intergovernmental Cooperative Purchasing Agreement. The District is also a member of the cooperative purchasing group Strategic Alliance for Volume Expenditures (SAVE), which allows participating agencies to utilize awarded District contracts. Vendor(s) shall acknowledge and agree that the Proposal and contract prices offered to the District will also be offered to these additional agencies should they elect to purchase off of this contract. Vendor shall note how
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