This is a service / maintenance or supply contract in West Fargo, North Dakota. Contact the soliciting agency for additional information.

The City of West Fargo, North Dakota (City) is requesting proposals from qualified firms for tree planting services. The project will involve furnishing and planting of trees on Sheyenne Street. RFP packages will be accepted until noon Monday, Feb. 6, 2023. The City reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. The City by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, to waive any formal proposal requirements, to investigate the qualifications and experience of any proposer, to reject any provisions in any proposal, to modify RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any proposer, or to proceed to do the work otherwise. In order to be fair to all proposers, no oral interpretations will be given to any proposer, as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing. Based on such inquiry, the City may choose to issue an addendum in accordance with local state laws. The City hereby notifies all proposers that it will affirmatively insure that in regard to any contract entered into, pursuant to this request, minority business enterprises will be afforded full opportunity and are encouraged to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. The City reserves the right to accept or reject any and all proposals based on the best interest of the City. 1) Specification The specification shall not be interpreted as restrictive but rather as a measure of quality and performance against which all other materials will be compared. All materials furnished and methods of installation will meet or exceed City of West Fargo Tree Planting Specifications (attached). 2) Alternative Species Contractor will be responsible for providing alternative species for any tree species they are unable to procure. This will be listed on the Base Bid form. 3) Minimum Size All species of trees are required to be a minimum 1.25" caliper size. 4) Mobilization Mobilization item is for total mobilization to complete the project. Any recalls by the City to complete additional work will result in an additional mobilization payment. Any recalls by the City for correction work for defective product will not result in additional mobilization. A single mobilization may be for multiple days of project work. 5) Proposal requirements Consultants wishing to be considered for this work must submit one (1) copy of their Base Bid form (attached). 6) Consultant Selection Process a) Evaluation will include, but not be limited to the criteria below: i) Price ii) Ability to supply requested species of trees b) After a review of the proposals and the interview process, the City will then rank the candidates. The City will attempt to negotiate a satisfactory contract with that respondent. If the City is unable to reach agreement with the first respondent, the City will repeat the proposal/negotiation process with the second rated respondent, and then third rated respondents, if necessary.