To establish an Indefinite Quantity Agreement for Liquid Oxygen System (LOX) Preventative Maintenance, Parts and Service on an as needed basis. The estimated dollar amount to be spent on this agreement is $30,000.00. This is an estimate of the annual needs of the City under this Agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order. The Agreement will expire on 2/28/2026. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. Service work shall be done by properly trained and authorized service technicians. All maintenance and repairs need to be performed onsite unless extensive repairs would mandate offsite work. Service work shall include all associated piping, valves and equipment. Response time should be within 24 hours of request. (If this is not possible, please enter your response time frame in the comments section) Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. Equipment: Hap Cremean Water Plant, 4250 Morse Road, Columbus, OH 43230 a. Three (3) Taylor Wharton Storage Tank Vessels, Model VXT-15,000-175, MAWP 175 PSI b. Three (3) Thermax, Dual Header Super Gap Aluminum Ambient Vaporizers, SG1150HF-DH Dublin Road Water Plant, 940 Dublin Road, Columbus, OH 43215 a. Two (2) Chart Vessels Model VS-15000 SC-175-CS, SN 26601 & SN 26606 b. Two (2) Thermax Vaporizers, Model HBSG260HF-C, PART# 20753191, SN A8151-1 & A8151-2 c. One (1) Thermax Liquid Oxygen Heater, Model TT9-480-005-04-000-0000-0001, SN SOJ-016131-2 MAINTENANCE REQUIREMENTS Once per year, a qualified CHART & Taylor Wharton LOX equipment specialist should perform a complete preventative maintenance inspection. In addition, each of the storage tank safety relief valves will require testing to ensure that they will operate at the correct set pressure. GENERAL INSPECTION Each entire unit, including tank insulation, piping, valves, etc., should be inspected for unsafe conditions such as mechanical damage or corrosion. Notify the Plant Maintenance Manager of any problems discovered or repairs that are required. TANK SYSTEM The liquid level, two vaporizers, trim heater and pressure gauges, pressure regulator along with associated controls should be checked for proper indication. Recommendations for repair or replacement should be made as conditions warrant. INSPECTION REPORTS A detailed preventive maintenance and inspection report should be returned to the Plant Maintenance Manager within ten (10) working days of the actual service date. The reports are to show operating conditions of each unit and also list any repairs that should be made. The reports should have a checklist style format to ensure that the serviceman performs individual item checks as required. REPAIR PROCEDURES Upon completion of P.M. inspection, any parts replacement or repairs necessary shall be performed on a time and material basis. This must be approved in advance. If the inspection reveals repairs that must be made immediately, the serviceman shall notify the maintenance manager while at the plant site BIDDING INSTRUCTIONS: For each line please provide the unit cost as requested. These additional line items will be made available to the City at the pricing submitted through Indefinite Quantity Agreement expiration date. Any charges not specifically listed here will not be approved for payment, should a purchase order be awarded.
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