Renovation of a mixed-use development in Alpine, Utah. Completed plans call for the renovation of a educational facility.

This Request for Proposals (RFP), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals (RFP) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposals content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability. Question Submission Close Date 1/24/2023 2:00 PM MST The purpose of this RFP is to enter into a contract to provide: the necessary work for various audio/video system projects and related items within the Alpine School District (ASD) and its properties. It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: any vendor reaching a total score threshold of a minimum of 75 points may be eligible to be awarded a contract. The award of the contract does not guarantee the use or purchase of awarded vendors products or services. A best value assessment will take place each and every time to determine which/when vendors products or services will be used. This assessment can include but is not limited to budget, cost, individual school preference, district preference, and compatibility. This contract can be used for any and all locations within Alpine School District. The contract resulting from this RFP will be for FIVE (5) years. Alpine School District (ASD) Physical Facilities maintains hundreds of buildings with audio/video systems which may include but are not limited to the following needs; new installations, renovations, upgrades, as well as, maintenance and/or repair on existing systems. ASD seeks to enter into a contract with a qualified vendor/s to provide and perform the related work necessary for various audio/video system projects. Alpine School Districts Department of Purchasing is the issuing procurement unit and Alpine School District Physical Facilities Department is the conducting procurement unit for this RFP (referred to as the District). The reference number for this RFP is Solicitation # ASD01262023HM. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the District relating to this RFP. Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the Districts Department of Purchasing procurement officer overseeing this RFP. Description Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, or equivalent apply; and invites the submission of equivalent products by the Offerors. If an equivalent is submitted the bidder must present sufficient evidence that the "equivalent" brand proposed meets and or exceeds the required specifications of the listed brand in the solicitation. The bidder has the burden to prove equivalence and the bidder will be considered unresponsive if this information is not supplied in detail. The conducting unit has the right to determine if the supplied information is sufficient and if the equivalent will be accepted. Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit. The District reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA 63G-6a-707.5, but proposals may be accepted without discussions. Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract. Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer attachments, and questions. The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP. The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP. The Questions section allows the District to ask Offerors questions regarding this RFP. Offerors must review each section carefully. To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP. After the evaluation and final scoring of proposals is completed, the District shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-707(10) to the eligible responsive and responsible Offeror, subject to Utah Code Section 63G-6a-707(10), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-902.