This is a service / maintenance or supply contract in Benicia, California. Contact the soliciting agency for additional information.

Owner is requesting price proposals for the furnishment, and delivery of Water Line Piping and appurtenances as described in Appendix A - Material Specifications and Appendix B - Reference Drawings included in this document. All proposals must be in accordance with these procurement documents and the information provided herein. A complete set of procurement documents will include completed forms included in this RFP. Proposer shall guarantee the total proposal price for the actual length of time necessary for Proposer to deliver materials as noted in the preliminary schedule pursuant to Article 1 of the Contract. It is the Owners intent to purchase the Goods in anticipation of the VIEWMONT WATER MAIN REPLACEMENT Project, the construction of which will be separately bid and awarded to the Installation Contractor. It is the Owners intent, at this time, to assign the executed Procurement Contract for the Goods to the Installation Contractor at the time the construction contract, under which the Goods will be installed, is executed. Assignment of the Procurement Contract will include all contract provisions including furnishing all materials according to technical specifications, delivery, storage, commercial and payment terms, services, warranties, and delivery schedule provisions. Owner reserves the right to forgo assignment of the Procurement Contract and either provide the Goods purchased under the Procurement Contract to the Installation Contractor as owner furnished or require the VIEWMONT WATER MAIN REPLACEMENT Project bidders to purchase the Goods at the negotiated Procurement Contract price, which will be published in the VIEWMONT WATER MAIN REPLACEMENT Project Bidding Documents. In the application of the terms and conditions of these Procurement Documents after the Procurement Contract has been assigned to the Installation Contractor, Proposer shall function as a supplier to the Installation Contractor, and all obligations of the Proposer to Owner shall, after assignment, become obligations of Proposer to the Installation Contractor. After assignment, risk of loss as it relates to the Goods shall be borne by Proposer until delivery to the project site and acceptance by the Installation Contractor and thereafter shall be borne by the Installation Contractor until final acceptance by Owner. Owner reserves the right, in its sole discretion, to reject any or all proposals or to cancel this RFP in its entirety, including without limitation the right to reject any or all nonconforming, nonresponsive, or conditional proposals, and to reject the proposal of any Proposer if Owner believes that it would not be in the best interest of Owner to make an award to that Proposer. Owner also reserves the right to waive formalities or minor variances in proposals if such waiver does not modify the RFP requirements or excuse the Proposer from full compliance with the RFP. Notwithstanding any minor variance, Owner may hold any Proposer to strict compliance with the RFP. It is the responsibility of each Proposer, before submitting a proposal, to (a) thoroughly examine the Procurement Documents; (b) become familiar with local conditions that may affect cost, progress, performance, or furnishing of the work; (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or furnishing of the materials; and (d) notify Project Manager of all conflicts, errors, or discrepancies discovered by Proposer in the Procurement Documents. Proposers Representation: The submission of a proposal will constitute an incontrovertible representation by Proposer that Proposer has complied with every requirement of the Procurement Documents, that without exception the proposal is premised upon performing and furnishing the Goods required by the Procurement Documents, and that the Procurement Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance. All questions about the meaning or intent of the Procurement Documents shall be submitted to Project Manager in writing. Interpretations or clarifications considered necessary by Project Manager in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Project Manager as having received the Procurement Documents. Questions received less than five business days prior to the date for submittal of proposals may not be answered. Only answers issued by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. In evaluating proposals, Owner will consider the qualifications of the Proposers, whether or not the proposals comply with the prescribed requirements, and such unit prices, and other data as may be requested in the Proposal Form or prior to the Notice of Award. All bids are to be compared on the basis of the City Engineer's estimate of the quantities. The lowest bid shall be the lowest bid price on the base bid items, plus the prices on the additive alternative bid items. Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any proposal and to establish the responsibility, qualifications, production capacity, and financial ability of Proposers, proposed subcontractors, suppliers, and other persons and organizations to perform and furnish the Goods in accordance with the Procurement Documents to Owner's satisfaction within the prescribed time. All questions regarding proposal requirements should be directed to the Project Manager Tony Fisher City of Benicia Phone: 707-750-6253 Email: TFisher@ci.benicia.ca.us