This is a one-step qualifications-based selection process as authorized by ARS 34-601 through 34-612. An evaluation committee shall select, in order of preference and based on the criteria established, a list of firms deemed to be qualified to provide the services required. The selection of the short list must be based on demonstrated competence and qualifications only. Fees, price, man-hours, or any other cost information may not be considered in the selection of the shortlist. After a short list is selected, interviews of the top selected firms may be conducted and then negotiations may commence for a contract with firm(s) for the required services. The negotiations shall include consideration of compensation and other contract terms and conditions the County determines to be fair and reasonable. In making this determination, the County shall take into account the estimated value, the scope, complexity and nature of the required services. 1. The authorized person signing the SOQ shall initial erasures, interlineations or other modifications in the SOQ. 2. SOQs received after the scheduled closing time for receipt of SOQs will not be accepted. 3. All SOQs may be rejected if the Board determines that rejection is in the public interest. 4. The County reserves the right to waive any informality in accepting and evaluating SOQs. 5. If a person contemplating a SOQ for a proposed contract is in doubt as to the true meaning of any part of the RFQ documents, or finds discrepancies in or omissions from said documents, then he/she shall submit a written request for an interpretation or correction thereof. 6. It is the responsibility of all proposers to examine the entire set of RFQ documents and seek clarification of any item or requirement that may not be clear and to check all responses for accuracy prior to submitting a SOQ. Negligence in preparing a SOQ confers no right of withdrawal after due date and time. 7. Questions received less than four business days before the SOQ opening shall not be answered. Any interpretation or correction of the proposed documents will be made only by addendum and provided to known vendors and posted on the County web site. Coconino County is not responsible for any other explanations or interpretations of the documents. Each proposer may ascertain prior to submitting his/her SOQ that he/she is in receipt of all addenda issued by emailing the Purchasing Office at purchasing@coconino.az.gov. 8. Proposers shall acknowledge all addenda in accordance with the instructions in the RFQ. 9. Pursuant to A.R.S. 32-1102, contractors for the County shall be licensed by the state of Arizona. 10. Failure on the part of the proposer to comply with all of these instructions may result in rejection by the Board of Supervisors. 11. SOQs will be evaluated based on qualifications and demonstrated experience and other factors listed in the evaluation criteria. 12. All proposers shall complete the attached Disclosure of Responsibility Statement and Non-Collusion Affidavit. Failure to do so may result in rejection of that SOQ. 13. Coconino County, City of Flagstaff, Flagstaff Unified School County, Northern Arizona University, and Coconino Community College have implemented an Intergovernmental Cooperative Purchasing Agreement. The County is also a member of the cooperative purchasing group Strategic Alliance for Volume Expenditures (SAVE), which allows participating agencies to utilize awarded County contracts. Vendor(s) shall acknowledge and agree that the contract offered to the County will also be offered to these additional agencies should they elect to utilize this contract. Each agency shall be responsible for ordering and payment of each order placed through this cooperative purchasing agreement.
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