the Corporate Town of Argos ("Argos") owns real property commonly known as the Maple Grove Cemetery ("Cemetery"), located on the west side of Juniper Road, between State Road 10 and 16th Road. The Cemetery is governed by the Argos Town Council ("Town"). The Cemetery totals 10 acres (more or less). The Town desires to secure the services of lawn mowing and general grounds maintenance for the Cemetery and shall receive bids for the same under the terms and specifications set forth below. o The term of the mowing contract shall be for a period from April 15, 2023 to November 1, 2023. o All bids submitted shall be a total dollar sum for the entire term of the contract, as opposed to a dollar per mowing sum. Any bids submitted that do not state a total dollar figure shall be rejected. o The Town shall pay the successful bidder 25% of the successful bid amount on or before the dates of May 1, 2023, July 1, 2023, September 1, 2023 and November 1, 2023. o Lawn mowing shall include and be defined as the regular mowing, weed-eating around all trees, grave markers, signs and all other objects, and removal of all grass clippings from grave markers, and shall include the entire Cemetery property. All work shall be done and completed in a neat and workmanlike manner. No grass or weeds shall be permitted to grow more than a height of 6 inches anywhere on the Cemetery property at any time, with the initial lawn mowing to occur not later than May 1, 2023. Additionally, regardless of grass or weed height, lawn mowing shall occur within 4 days prior to the following holidays: Mother's Day, Memorial Day, Father's Day, July 4th and Labor Day. Lawn mowing shall not take place during any memorial or burial service occurring at the Cemetery. All flowers (real and artificial), arrangements and memorials left at gravesites shall be collected and disposed of on or before May 1, 2023 and again within 7 days of October 1, 2023. 2 independent references shall also be submitted with any bid. All bids received shall be placed in a sealed envelope with the name and address of the entity submitting the bid, and the Clerk-Treasurer shall place a date and time stamp on the envelope as to when the bid was received. The Town shall award the contract to the lowest responsive bidder, but reserves the right to reject any and all bids. The selection of a successful bidder shall take place at the Argos Town Council meeting of March 1, 2023 at 7:00 pm. Bidders need not be present at either meeting to be selected as the successful bidder. Any submitted bids are not deemed to be confidential. Questions regarding the bidding process and these terms and specifications shall be directed to the Argos Clerk-Treasurer. The successful bidder shall execute (sign) this document upon notification from the Town as being selected as the successful bidder, and this document shall serve as the lawn mowing contract. o The successful bidder shall maintain during the term of this lease a policy of liability insurance of not less than a $1,000,000.00 general aggregate limit, and which names the Town of Argos as additional insureds therein. A certificate reflecting such insurance coverage shall be delivered to the Town upon request. Additionally, the successful bidder shall indemnify, defend and hold harmless Argos against any liability, claims, damages, losses or expenses incurred by Argos in connection with any intentional or negligent acts or omissions on the part of the successful bidder. o The successful bidder shall not assign or transfer the rights acquired hereunder without the express written consent of the Town. All notices required herein shall be given in writing to the other party at the addresses as provided by the parties. The successful bidder shall follow and comply with all Federal, State and local laws, rules and guidelines. o In the event of default of any of the terms and specifications as described herein on the part of the successful bidder, the Town shall have all rights and remedies as provided herein, including specifically the right to declare this contract terminated and void, in addition to any and all other rights and remedies as provided at law or in equity, including specifically the right to recover all costs and expenses including reasonable attorney fees.
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