Renovation of a military facility in Laurel, Maryland. Completed plans call for the renovation of a military facility.

OBJECTIVE: The Maryland Military Department (MMD or Department) is soliciting bids to procure the following: A Contractor to remove heat exchangers and other parts and replace with new Trane parts for two (2) roof top heat exchanger units (RTU #1 and RTU #2). All work shall be completed within sixty (60) days from notice of award following industry standards. 2 BASIS OF AWARD This procurement is being conducted in accordance with Section 13-104 of the State Finance and Procurement Article and the Small Procurement Regulations in Code of Maryland Regulations (COMAR) 21.05.07. The basis of the award shall be the lowest responsive bid price from a responsible Bidder. 3 BID SUBMITTAL INFORMATION All bids, affidavits, and/or responses to attachments shall be submitted through eMaryland Marketplace Advantage (eMMA) under the eMMA solicitation number listed on the Key Information Sheet. Bids must be uploaded into eMMA by the due date and time for consideration. No late bids will be accepted. Multiple or alternate bids will not be accepted unless otherwise stated in the solicitation documents. 4 MINIMUM QUALIFICATIONS 4.1 The Bidder shall have been in business providing the requirements of this solicitation for a minimum of one (1) year. The Bidder shall submit a minimum of two (2) references of similar projects that MMD can contact to verify this information with its bid. All references must include the following: 4.1.1 Company Name 4.1.2 Company address 4.1.3 Company phone number 4.1.4 Name of a contact person 4.1.5 Email address for the contact person 4.1.6 Date(s) and scope of work that was completed 4.2 The Bidder shall have all professional licenses required by the State of Maryland and the Federal Government to perform the work specified in the Statement of Work (SOW). Submit copies of all professional licenses with bid documents. Note: All individuals providing heating, ventilation, air conditioning, and refrigeration services in the State of Maryland must be licensed by the Maryland Board of HVACR Contractors. 4.3 The Bidder shall maintain the following types and minimum levels of insurance coverage throughout contract performance, and shall submit copies of policies with bid: 4.3.1 Commercial general liability insurance in the amount of $1,000,000 combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury. SCOPE of WORK (SOW) 5.1.1 The MMD is issuing this Small Procurement Solicitation to provide all labor, materials, and supplies necessary to remove heat exchanger failed parts and replace with new Trane parts for two (2) roof top heat exchanger units (RTU #1 and RTU#2) as per the specifications stated below. 5.1.2 The MMD intends to make a single award as a result of this IFB. 5.1.3 The MMD strongly recommends each Contractor attend the informational conference and the site visit if offered. If your company needs any special accommodations at the site visit and informational conference, please inform the Procurement Officer by email with your RSVP. 5.1.4 Each Contractor shall be permitted to examine the site, familiarize themselves with the full nature and extent of the work, ask questions, obtain answers to the SOW, and obtain clarifications of the Contract. It is the Contractor's sole responsibility to familiarize themselves thoroughly with the location of the work and the surrounding area as well as the contents of the SOW. Failure to do so does not relieve the successful Bidder from its obligations to comply with all aspects of this solicitation package for the amount they specify as their Bid Price 5.1.5 All questions concerning this Small Procurement Solicitation shall be directed to the Procurement Officer listed on the key information summary sheet. 5.1.6 It is the MMD's intention to obtain services, as specified in this Small Procurement Solicitation, from a Contract between the selected Bidder and the MMD. 5.1.7 The anticipated duration of services to be provided under this Contract is sixty (60) calendar days, and all work must be completed within sixty (60) days from notice to proceed. The awarded Contractor is expected to complete the Contract as timely as possible, regardless of the length of time allowed for completion. 7 5.1.8 All work shall begin within seven (7) calendar days of Notice to Proceed, unless a different date is approved by the Procurement Officer, and all work must be guaranteed for at least a period of one year from the date of the completed work. 5.1.9 Bidders, either directly or through their subcontractor(s), must be able to provide all services and meet all of the requirements requested in this solicitation, and the successful Bidder shall remain responsible for Contract performance regardless of subcontractor participation in the work. 5.1.10 No unannounced visits to the work site are allowed prior to award. Should the Bidder need an additional site visit, the Bidder shall contact the Procurement Officer to request an additional site visit. Additional site visits shall be scheduled at the Procurement Officer's discretion, based on individual requests and only if time permits. 5.1.11 All work shall be completed in accordance with industry standards by a licensed HVAC Technician. 5.1.12 The Bidder shall be responsible for obtaining any and all permits required for the SOW stated below and arranging all the inspections needed by the county or State. 5.1.13 The Bidder will have access to the project area during regular working hours, Tuesday-Friday, 6:30 AM to 5:00 PM. Contractor shall coordinate access with the MMD Contract Manager. Cut-off Date for Q &A: February 10, 2023 at 5:00 PM Local Time