For internal College/State agency processing, including tabulation of proposals in the Interactive Purchasing System (IPS), please provide your company's Federal Employer Identification Number or alternate identification number (e.g., Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the proc.urement file is made available for public inspection. This page is to be filled out and returned with your proposal. Failure to do so may subject your proposal to rejection. Rowan-Cabarrus Community College is a community college located within Rowan and Cabarrus Counties. It has six campuses. The purpose of this request for proposal is to establish an all-inclusive service contract for the provision of janitorial services with a model that provides primarily late-afternoon and evening cleaning services and daytime portering services. The services will be provided on an agreed upon schedule between the College and Bidder awarded. Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto. Submit Written Questions Vendor February 17, 2023. All attendees must sign in upon arrival at each site and clearly indicate the prospective Vendor represented on the sign in sheetLate arrivals will not be allowed to sign in, participate in the site visit, nor shall their proposal be considered. All sites will be visited, North Campus, College Station, NCRC/ATC, South Campus and CBTC. Prior to the site visit, all potential bidders should email Mike Raney at mike.raney@rccc.edu and request the link to all required building information. A link to OneDrive will be provided with all the building layouts/drawings with room types and square footage. The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Vendors must stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this proposal. The time and date of submission will be marked on each proposal when received. An email will be sent to the Vendor confirming receipt of the proposal. Contracts will be awarded in accordance with G.S. 143-52 and the evaluation criteria set out in this solicitation. Prospective Vendors shall not be discriminated against on the basis of any prohibited grounds as defined by Federal and College/State law. All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the RFP requirements and achieving the highest and best final evaluation. The intention of this proposal is to establish an all-inclusive service contract for the provision of janitorial services with a model that provides primarily late-afternoon and evening cleaning services and daytime portering services for all locations and buildings listed in this RFP and any new ones that the College may add. The services will be provided on an agreed upon schedule between the College and Bidder awarded the contract. It will be the responsibility of the vendor to provide housekeeping services in keeping with high standards for an educational institution from the perspectives of sanitation, public relation and protection of the physical facility. Therefore, the intent of this proposal request is to approach this matter from a level of cleanliness concept, and a detailed cleaning schedule is included. To the extent possible, detailed information on buildings and gross square feet has been furnished in the link to OneDrive mentioned in the Site Visit and Pre-Bid Conference on page 7. However, through site visits, actual measurements, use of existing drawings and/or other means, it shall be the responsibility of the vendor to verify measurements as deemed applicable for the submission of a proposal. In the event acceptance criteria for any work or deliverables is not described in contract documents or work orders hereunder, the College/State shall have the obligation to notify Vendor, in writing ten (10) calendar days following completion of such work or deliverable described in the Contract that it is not acceptable. The notice shall specify in reasonable detail the reason(s) it is unacceptable. Acceptance by the College/State shall not be unreasonably withheld; but may be conditioned or delayed as required for reasonable review, evaluation, installation or testing, as applicable of the work or deliverable. Final acceptance is expressly conditioned upon completion of all applicable assessment procedures. Should the work or deliverables fail to meet any requirements, acceptance criteria or otherwise fail to conform to the contract, the College/State may exercise any and all rights hereunder, including, for deliverables, such rights provided by the Uniform Commercial Code as adopted in North Carolina.
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