Intent
It is the intent of this "Invitation" to secure experienced electrical utility contractor(s)
(more than one contractor may be selected) to provide transmission construction/ distribution
construction/underground construction to include pole replacement/installation, circuit reconducting, trenching, directional boring, duct bank installation, rock excavation, and cable
installation/replacement within the City of Danville, Division of Power & Light's 500 square mile
service territory, and on the Hydro Transmission Line under a "term contract" arrangement. 1.2 Bonds: None
1.3 Contract Period: April 3, 2023, thru April 2, 2024, with the option to renew for three
(3) additional one-year periods with the mutual agreement of both parties. Labor and equipment
rate increases shall only be permitted at the beginning of a contract year and shall be approved
by the City's Contract Administrator, which will base the decision on the consumer price index.
The City does not guarantee any minimum requirements and all assignments are on an "as needed" basis.
1.4 Contract Administrator for the City: Philip Haley, DP&L (434) 799-5270.
1.5 Materials: Supplied by City and picked-up by Contractor as needed from the City's
warehouse facility at 864 Monument Street (transportation costs assumed by Contractor).
Warehouse normally open 7:00 AM - 3:00 PM, Monday-Friday. 1.6 Miscellaneous
1.6.1 The Contractor shall have at least one (1) cellular phone with each crew. The
telephone number shall be furnished to the City's Contract Administrator.
1.6.2 The Contractor shall take whatever legally and morally acceptable
precautions necessary to preclude delay of completion of the project due to theft or vandalism of
material, equipment, or tools. 1.6.3 The Contractor shall provide trash receptacles and shall assure that they are
used by his personnel. All trash shall be disposed of in accordance with local regulations.
1.6.4 If construction is adjacent to poles carrying energized circuits, the Contractor
shall instruct his employees as to the dangers and responsibilities involved.
1.6.5 No burning will be allowed at any site. Burning is allowed only when local
and state officials permit such operation. Scope of work:
The purpose of this Request for Proposal (RFP) is to solicit proposals form qualified companies
seeking to provide construction crews for maintenance and new construction of the Danville
Utilities Electrical System.
Danville Power and Light (DP&L) is seeking a "Distribution Construction Contractor" to supply a
minimum of two crews for overhead construction and one crew for underground construction
and maintenance.
The contractor will be required to provide one overhead crew to pull call duty as part of DP&L's
call duty rotation. DP&L's call duty rotation is currently one week out of every four weeks but is
subject to change. The call duty crew shall have the ability to respond within 30 minutes of
being called in by Operations.
The contractor must also have the ability to supply additional crews as needed for overhead,
underground, and transmission construction and maintenance as work dictates. The work for
overhead construction will include new line construction, 25 KV conversion, overhead
Reconduct, the replacement of overhead wood pole structures and equipment, overhead
maintenance, and provide backup support if necessary for storm restoration on a twenty-four
hour, seven days a week basis.
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