This is a service / maintenance or supply contract in Jasper, Alabama. Contact the soliciting agency for additional information.

SCOPE: The City of Jasper is seeking to establish a contract to provide quality grounds maintenance service such as but not limited to providing mowing, non-chemical weed removal, trim around obstacles, edging around concrete, removal of small twigs and limbs, and other services as designated at the Public Areas and Facilities of the City of Jasper located at Gay Cemetery (See Exhibit A). The contract period shall be for a twelve-month period from the date of contract award with an option to issue a second and third contract with same pricing, terms and conditions and agreement by both parties for second and third twelve-month periods. All bids can be held for a period of sixty days after bid opening before awarding the contract. The City reserves the right to use other vendors in the event contract vendor cannot provide product or service in time needed. The Cemetery Director or his representatives will establish and supervise the service cycles, schedules and performance levels. The work consists of furnishing all labor, materials, equipment, tools, service and supervision necessary to properly maintain the areas covered by this requirement. It shall be the full responsibility of the bidder to visit and inspect the proposed landscape maintenance site. A successful vendor shall maintain in force at its own expense all insurance required by any applicable federal, state or local statues, laws, rules or regulations. Vendor shall obtain any and all federal, state and local permits and licenses required to execute the contract as described. Vendor further agrees to abide by all applicable federal, state and local codes, regulations statues, ordinances and laws including but not limited to Equal Employment, Anti-Discrimination, Immigration, Wage and Salary, Drug Free Workplace and Disability. The vendor must maintain all necessary licenses, permits and insurance for the entire of this contract. EACH BIDDER MUST SUPPLY WITH THE BID A CERTIFICATE SIGNIFING THE CONTRACTOR HAS ONE OF THE FOLLOWING COVERAGE: -Workmen's Compensation and General Liability Insurance (Preferred) -Provide city waiver of injury/damages Any damages that occur are the responsibility of the awarded contractor. The city will be held harmless for any injuries that occur in performance of this contract. Awarded Contractor agrees to carry all of the above insurances through the term of contract. The Contractor must name the City of Jasper as an additional insured (or insurance holder). In the event that the Contractor terminates insurance the City must be notified within 30 days of such termination. Each bidder must provide references if requested with a contact person and telephone number for similar jobs that its business has completed in the last two (2) years. Please include one (1) government agency if available. The relationship of the Vendor and its employees to the City is that of independent contractors and not of employees of the City. Vendor and its employees shall not be entitled to any benefits that accrue to an employee of the City and shall not be covered by Workers' Compensation, leave, retirement, and group health insurance. The City reserves the right to terminate this agreement with seven (7) calendar days written notice for: (1) Failure to perform in a manner deemed acceptable to the City, (2) Convenience, without cause and without prejudice to any right or remedy, whenever the City determines that such termination is in the best interest of the City. (3) Failure to maintain the above-mentioned insurances Upon delivery of such notice by the City to the successful Bidder, the successful Bidder shall discontinue all services in connection with the performance of this agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such order or contracts are chargeable to this agreement. Contractor will be considered in default of contract if/when they have not delivered the before mentioned responsibilities for a period of one scheduled date. As soon as practicable after receipt of notice of termination, the Bidder shall submit a statement to the City for payment of that portion of the agreement successfully performed. The successful Bidder's rights and duties awarded by the agreement may not be assigned to another without the written consent of the City signed by the City Purchasing Agent. Such consent shall not relieve the assignor of the liability in the event of default by the assignee. The City reserves the right to waive minor variances from the specifications, provided these differences do not violate the specification intent, materially affects the operation for which the item or items are being purchased, nor increase the estimated maintenance and repair cost to the City. Bid will be awarded to the lowest responsive and responsible bidder. The determination of lowest responsive and responsible bidder may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, compatibility as required, other costs, or other objective and accountable factors which are reasonable. All requests for interpretation of any portion of bid may be made to the City Purchasing Agent by either telephone (205) 221-2100 or email PurchasingAgent@jaspercity.com. All replies of any inquiry and advise, if deemed vital by Purchasing Agent, will be made available to each prospective bidder. All bids/proposals shall be submitted in the form and manner indicated by the bid documents and bid forms. Any bid /proposal which is not submitted in form and manner indicated which contains information, statements, conditions, or qualifications which place conditions or qualifications on the proposal submittal for the purposes of making an award, or which alter any proposal terms, conditions specifications, or forms, which has not been previously by written addendum from Purchasing Agent, or which does not meet legal requirements, shall be declared as a qualified, conditional, or non-responsive and shall be rejected. Any proposals that do not fully respond to all detailed specifications or requests for information including execution of proposal forms may be declared "non-responsive" and recommended for rejection. Any disputes over the interpretation and and/or performance of conditions or responsibilities shall be resolved at sole discretion of City Purchasing Agent. CONTACT INFORMATION Any questions please contact: Jessica Cook, Purchasing Agent/Accountant E-mail: PurchasingAgent@jaspercity.com Phone: (205) 221-2100