Renovation of a conference / convention center in Daytona Beach, Florida. Working plans call for the renovation of a conference / convention center.

Scope- Replace the existing in-floor interfaces that provide power, water and drains to the vendors in the Arena and Ballroom Areas. Each floor box shall be replaced with (1) single 100-amp pin and sleeve connector. The other existing utilities located within the existing floor boxes shall be abandoned in place. Location- 101 N Atlantic Ave Daytona Beach, FL 32118 Question Submission Deadline:March 9, 2023, 11:30pm E-mail: LLassiter@volusia.org A. The Bidder, by and through the submission of its Bid, agrees that it shall be responsible for having examined the site, the location of all proposed work, and for having satisfied itself from experience or professional advice as to the character and location of the site, the nature of the ground, surface, and subsurface, the water elevations, location of buried utilities, and any other conditions surrounding and affecting the work, any obstructions, the nature of any existing construction, and all other physical characteristics of the job, in order that it may include in the Bid all costs pertaining to the work and thereby provide for the satisfactory completion thereof, including the removal, relocation or replacement of any objects or obstructions which may be encountered in doing the proposed work. B. Any records of contours, obstructions, and other subsurface investigations shown on the drawings or included hereinafter were made solely for design purposes for the work; and the County and its engineer do not warrant, guarantee, or represent that said data is correct with respect to actual subsurface conditions; therefore, the Bidder, by and through the submission of its Bid affirms that it has made, or caused to be made, its own test holes and/or other investigations of such subsurface conditions, and/or that it has otherwise satisfied itself with respect to such conditions; and should the Bidder be awarded the Contract, it agrees that it shall make no claims against the County, County engineer, or its consultants if, in carrying out the work, it finds that the actual conditions do not conform to those indicated. C. The Bidder, in preparing a Bid, shall take into consideration that work by other Contractors may be in progress at or near the site during the performance of the work to which the Bid relates and that it shall be expected, should it be awarded a Contract, to avoid interference with work done by such other Contractors and to coordinate its work with other Contractors at the site. D. The Bidder shall be responsible for having determined to its satisfaction, prior to the submission of its Bid, the nature and location of the work, the conformation of the ground, the character and quality of the substrata, the types and quantity of materials to be encountered, the nature of the ground water conditions, the character of equipment and facilities needed preliminary to and during the execution of work, the general and local conditions and all other matters which can in any way affect the work under this Contract. The prices established for the work to be done shall reflect all costs pertaining to the work. Any claims for extras based on substrata or ground water table conditions will not be allowed. E. Permits. Prior to submission of its Bid, the Bidder shall review the section titled Permits of the General Conditions. The Bidder shall be responsible to know and to apply all applicable federal and state laws, all local laws, ordinances, rules, regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which in any manner affect the work, or which in any way affect the conduct of the work. Bidder shall always observe and comply with all such laws, ordinances, rules, regulations, orders, and decrees. The Bidder shall protect and indemnify County and all its officers, agents, servants, or employees against any claim or liability arising from or based on the violation of any such law, ordinance, rule, regulation, order, or decree caused or committed by Bidder, its representatives, Subcontractors, sub-consultants, professional associates, agents, servants, or employees. At time of Bid submittal, Bidder shall hold the required licensure to be the prime Contractor for all work to be performed under the Bid Contract. If Bidder proposes to use a Subcontractor or sub-consultant to perform any work under the Bid Contract such Subcontractor and/or sub-consultant shall, at the time of Bid submittal, hold the required licensure for all work to be performed under this Bid Contract as a Subcontractor and shall maintain such license(s) in full force and effect during the term of this Bid Contract. All licenses and permits required to perform Bidder's duties under this Bid Contract whether such license or permit is required by the federal government, State of Florida, Volusia County, or any municipality, shall be at Bidder's sole cost and expense, and shall not be a cost of the County. All required licenses and permits shall be maintained in full force and effect during the term of this Bid Contract. Bidders shall also be in compliance with applicable Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement Manual (BPPM), Florida Statutes, Chapter 427, part 1, and the Florida Department of Transportation Rule Chapter 14-90. Bidders shall provide all requested information for State and Federal Reporting requirements in a timely manner. A Bid bond shall accompany each Bid in an amount not less than five percent (5%) of the Bid amount and shall be valid for a period not less than one hundred twenty (120) days. If a Bid bond is used, the Bidder shall complete and submit the Bid bond form provided in this solicitation. After the County and the successful Bidder have executed a written Contract and the successful Bidder has recorded an acceptable performance and payment bonds or if one hundred twenty (120) days have passed after the date of the formal opening of the Bids and no Contract has been awarded, the Bid security of any Bidder will be returned upon written demand. Failure of the Bidder to execute a Contract and record the required bonds as provided herein within ten (10) days after a written Notice of Award has been given shall be just cause for the annulment of the award and the forfeiture of the Bid security to the County, which forfeiture shall be considered not as a penalty, but in liquidation of damages sustained. Award may then be made to the next lowest responsive and responsible Bidder or all Bids may be rejected. A. The County reserves the right to reject any or all Bids, or any part of any Bid, to waive any informality in any Bid, or to re-advertise for all or part of the work contemplated. The County reserves the right, prior to award of Contract, to delete from the scope of the project any item or any combination of items the aggregate Bid prices for which do not exceed twenty-five percent (25%) of the total Bid price for the project. If Bids are found to be acceptable by the County, written notice will be given to the lowest responsive and responsible Bidder of the acceptance of his/her Bid and the award of a Contract. B. The County is therefore not bound to accept a proposal based only on lowest price. In addition, the County has the sole discretion and reserves the right to cancel this ITB, to reject any/all Bids, to waive any/all informalities and/or irregularities, or to re-advertise with either the identical or revised technical specifications, if it is deemed to be in the best interest of the County to do so. Nothing prohibits the County from rejecting/re-bidding when responses exceed budget. C. If a Bidder, to whom a Contract is awarded, forfeits his/her Bid security and the award of the Contract is annulled, the County may then award the Contract to the next lowest responsive and responsible Bidder or the work may be re-advertised or subcontracted by the County. D. The Contract will be awarded to the single, lowest responsive and responsible Bidder complying with the applicable conditions of the Contract documents. The architect/engineer and project manager will review the Bid proposals to evaluate whether or not the proposals conform to the criteria established for a responsible Bid. In determining the lowest, responsive and responsible Bidder, in addition to those noted in the Contract documents, each Bid submittal will be evaluated for conformance using the following criteria: 1. Bidder conforming in all material respects to the requirements and criteria set forth in the ITB (See Bid Documents Checklist) (Responsive). 2. In general, Bidder shall have the capability in all respects to perform fully the Contract requirements and tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment and credit which will ensure good-faith performance. The proposal shall be of the greatest benefit to the County of Volusia as it pertains to the following (Responsible): a. Total cost; b. A permanent place of business; c. Ability, capacity, skill and sufficiency of resources (including financial) of the Bidder to perform the Contract; d. Successful contractual and technical experience in similar work to successfully manage the diversity and complexity of items associated with project. (see Exhibit "A", General Conditions, Section titled Subcontractors); e. Qualifications of Subcontractors for whom each Bidder plans to use (including those who are to furnish the principal items of material or equipment). Additionally, each Bidder shall produce satisfactory evidence of all Subcontractors he/she proposes to use hold valid state, county, and local licenses or certificates of competency, if required by the project, covering all operations and all areas of political jurisdiction involved in the work of this Contract (see Exhibit "A", General Conditions, Section titled Subcontractors); f. Proportional amount of the work the Bidder intends to perform with its own firm as compared with the portion it intends to subcontract; g. Bidder's character, integrity, reputation, judgment, and efficiency of the Bidder; quality of performance of the Bidder on previous contract, including, but not limited to, the Bidder's ability to perform projects within the time specified in the contracts; compliance with laws and ordinances relating to the contract; quality, availability, and adaptability of the supplies or professional or contractual services to the particular use required; and h. The ability of the Bidder to provide future maintenance and service, if required. E. The County reserves the right to reject the Bid proposal of a Bidder who has previously failed to perform properly or to complete contracts of a similar nature on time; and F. The ability of any Bidder to obtain a performance bond shall not be regarded as the sole test of such Bidder's competence or responsibility. For the purpose of award, after the Bid proposals are opened and read, the correct summation of the lump sum prices and/or of the products of the estimated quantities shown in the Bid proposal and the unit prices will be considered the Bid. The amounts will then be compared and the results of such comparison made available to the public. Until the final award of the Contract, the right will be reserved to reject any and all proposals and to waive technical errors and irregularities as may be deemed best for the interest of the County. Should the County require performance and payment bonds, the cost of such bonds shall be added to the Contract price for purpose of Contract award. Bids which contain modifications, incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with the instructions to Bidders and the Contract documents may be rejected at the option of the County. The County does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any Bid, the County deems to be the lowest Responsive and Responsible Bidder, and which in the judgment of the County will best serve the needs and interests of the County. Term: Total contract time: 390 days ESTIMATED CONSTRUCTION COST: $1,000,000.00 PC-2515