This is a service / maintenance or supply contract in Harrisburg, Pennsylvania. Contact the soliciting agency for additional information.

Delivery Location: Various Locations in Pennsylvania CONTRACT TERM This agreement will be a one (1) year contract and may be renewed for an additional four (4) one (1) year terms by mutual agreement between the Pennsylvania Historical and Museum Commission (PHMC) and Contractor. If applicable, pricing for the additional terms will be negotiated and mutually agreed upon by both parties. PROJECT BACKGROUND Since 1946, the PHMC has administered a program of historical markers to capture the memory of people, places, and events that have affected the lives of Pennsylvanians. Pennsylvania has more than 2,500 cast aluminum blue and gold markers which line its highways and streets and tell its story. There are markers in every county of the Commonwealth. SCOPE OF WORK The PHMC is seeking a Contractor with a complete knowledge of and the skills necessary to fabricate the items listed below in accordance with the attached specifications. Roadside Markers - See Exhibit B in Specifications City-type Markers - See Exhibit C in Specifications Mounting Caps - See Exhibit D in Specifications Posts - See Exhibit E in Specifications Individual Lettering - See Exhibit F in Specifications The PHMC has estimated its quantities for roadside and city markers, posts, lettering, and mounting caps, noted on the Information to Bid (IFB) Form. PHMC also administers a program whereby sponsoring organizations may nominate a subject to be commemorated with a historical marker. Please note the Sponsoring Organization is not bound by this contract, nor is the Contractor bound to the Sponsoring Organization by this contract. However, PHMC does expect our awarded contractor to extend the unit pricing achieved in this contract to our sponsoring organizations. Whether PHMC or a Sponsoring Organization is responsible for payment of items fabricated under this contract, only the PHMC Program Coordinator, or a duly authorized representative, may place an order for a PHMC Historical Marker. The typical process for ordering items will be as follows: 1. An order, which will include billing and shipping information, will be emailed to the Contractor's designated contact by the Program Coordinator. If ordering a marker, a template with text will be included with the order. See Exhibit G as an example of the PHMC marker ordering information form. 2. The designated contact will email an order acknowledgement to the Program Coordinator within two business days. 3. For markers, the text will be set up by the Contractor according to specifications supplied by PHMC, and a digital photograph will be emailed to the Program Coordinator for review and approval or revision in time to allow completion and delivery by the time specified. 4. Orders for posts, lettering, and mounting caps do not require pre-approval and will simply be provided or fabricated according to the order and specifications. 5. The item(s) ordered will be shipped to the location indicated on the order, and an invoice will be sent from the contractor to the billing address. 6. The individual or organization indicated as the billing address is responsible for the full cost of the product fabrication and shipping charges. The PHMC will not be responsible for non-payment by any sponsoring organization. Therefore, it is the responsibility of the contractor to employ its own best business practices to assure payment or promise of payment prior to the fabrication of the marker and post for our sponsoring organizations. All non-technical questions should be directed to the issuing office at pafrey@pa.gov by Thursday, 2/2/23 by 4:00 PM. All questions and answers will become an addendum to the IFB. The issuing office shall not be bound by any verbal information, nor shall it be bound by any written information that is not either contained within the IFB or formally issued as an addendum by the issuing office. Each potential vendor shall be responsible to monitor the above website for new or revised bid information prior to submission of the bid. INFORMATION REQUIRED FROM BIDDER