For the following site locations: City Hall, Police Department, Fire Department, Fagan Park and old Armory Waynesboro/Wayne County Library and Police Officer's Memorial Station Street, Cell Tower Lot, Rhinehart Square and Wayne County 911 Operations Center Ditching: Pou Street to Lift Station (North side of Azalea Dr.), Lomax to Shady Pine Street (East side of Lomax), South side of Azalea Drive from Waynesboro Middle School Drive west to Lomax Drive, North side of Shady Pine Street to wood line east to Great Southern National Bank drive. Ditch between Shady Pine and Wayne Streets, ditch east of Wayne Street and north of Mississippi Drive. Ditch running south along Spring Street from South Street to ditch end across from Parker's Seafood. Ditch and grounds on Chickasawhay Street to Summer Street bend from railroad tracks to roadway. 105. Hogan Park ballfields as outlined on the google earth photo 106. Dixie Youth ballfields as outlined on the google earth photo The above referenced site locations, project numbers 101 through 106, shall be bid separately, with each number representing a separate bid. The bids will be awarded or rejected on a per-site location and thus bidders may be awarded separate site locations. General lawn services shall be provided at each location to include the following: trash and debris pick up, cutting grass, hedge trimming, weed-eating, edging of curbs and sidewalks, blowing off lots and sidewalks. The lawn services provided will cover the period from March 11, 2023 to October 31, 2023. No sub-contracting of lawn services shall be permitted. The front of the sealed envelope should contain the bidder's name, address, phone number and primary contact as well as state "Grass Cutting Bids" on the front of the envelope. The sealed envelope should include: The bid submission form requested to be considered. A copy of the general liability insurance policy declarations page showing $1,000,000.00 in coverage or Submit sufficient proof demonstrating the bidder's ability to obtain the required $1,000,000.00 in insurance coverage. If forwarding by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified above. The opening and reading of a bid shall not be construed as an acceptance of the bidder as a qualified, responsible bidder. The City reserves the right to determine the competence and responsibility of a bidder from its knowledge of the bidder's qualifications or from other sources. In the event that the City shall desire additional supporting data regarding the qualifications of the bidder in order to determine whether he/she or it is a qualified responsible bidder, the bidder may be required to furnish any or all of the following information: Evidence that the bidder is capable of commencing performance as required by Contract; Evidence, in form and substance satisfactory to City, that the bidder possesses the proper equipment and personnel to perform all phases of the work called for in the contract; Such additional information as will satisfy the City that the bidder is adequately prepared to fulfill the Contract. A bid shall be deemed as having been awarded when formal notice of award shall have been mailed by the City to the bidder. The bidder to whom the Contract shall have been awarded will be required to execute 3 copies of a Contract furnished by the City. In case of the bidder's refusal or failure to do so within ten (10) days after its receipt of formal notice of award, bidder will considered to have abandoned all rights and interests in the award. All contractors wishing to bid on any of these services shall have in possession a $1,000,000.00 general liability insurance or the bidder must submit sufficient proof demonstrating the bidder's ability to obtain the required $1,000,000.00 in insurance coverage if awarded the contract and be able to legally register their business as a vendor with the City of Waynesboro. Prior insurance document submissions will not be considered for use. Businesses will be required to provide a W-9 if not already authorized to conduct business with the City of Waynesboro. Failure to meet any of the above instructions may result in the bid being disqualified. The City may consider as irregular any bid not prepared and submitted in accordance with the provisions hereof. The City reserves the right to accept or reject any and all bids and the right to waive defects or irregularities in any bid received. Any questions may be directed to Dwayne Rawson at 601-735-4874, in person at Waynesboro City Hall, or by email at dwayner@waynesboroms.us.
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