Discounts
The Town of Wells, Maine pays its bills in full on or within thirty (30) days following delivery of
services and receipt of bills for all items covered by the Town's contract. In submitting bids under
these specifications, bidders should take into account all discounts allowed in accordance with
the above payment policy. The Town will also consider discounts offered if a portion of payment
is included with order.
3. Exemption from Taxes
The Town is exempt from payment of Federal Excise Taxes on articles not for resale, Federal
Transportation Tax on all shipments, and Maine State Sales Tax and Use Taxes. All bidders
should quote a net price exclusive of these taxes on supplies delivered to the Wells Town Hall,
208 Sanford Road, Wells, Maine. If requested, exemption certificates will be furnished with the
Purchase Order.
4. Transportation Charges
All transportation and delivery charges including expense for freight, transfer, mail, etc., shall be
prepaid and be at the expense of the Bidder unless otherwise specified in the bid.
5. Default
In case of default by the Bidder, the Town of Wells reserves the right to procure the services from
other sources and charges any excess cost occurred thereby to the Bidder. However, the Bidder
shall not be held liable for any failure or delays in fulfillment of his contract arising from strikes,
fire, Act of God, or any other cause, which by reasonable diligence could not be prevented.
6. Bid Openings
All bids will be opened publicly and bidders or their representatives may be present at the bid
opening. The bids will be available for public inspection after opening, but abstracts will not be
prepared for distribution by the Town. Should a bidder find discrepancies in or omissions from the specifications or other contract
documents, or should a bidder be in doubt as to their meaning, the bidder shall, at once, notify
the Town Manager, who will send instructions in the form of written addenda to all bidders. Any
questions concerning the bid should be addressed to the Town Manager, Michael Pardue, 208
Sanford Road, Wells, Maine 04090 (207) 646-5113, during the hours of 8:00 a.m. to 4:00 p.m.
8. Term of Bid This bid is for services provided from March 22, 2023 and completed no later than May 19, 2023.
9. Award of Contract Award will be made to the lowest responsible bidder considering the quality of the services,
supplies, materials or equipment to be supplied, their conformity with specification, the purpose
for which it is required, date of delivery and ultimate cost thereof to the Town. The Board of
Selectmen is required to give one (1) reading on the accepted bid before an award can be made.
The Town of Wells reserves the right to waive any informality in bids, to accept any bid or
section(s) of the bid, and to reject any or all bids should it be deemed in the best interest of the
Town to do so. The Town of Wells will require that all work is completed by May 19th, 2023. The bidder, upon
submitting their bid, acknowledges that the work sites must be cleaned for the end of the work
day to make safe for use by the general public and that once work commences, the project will
be completed in a timely manner. The bidder needs to be sure to keep the buildings from being
water damaged due to inclement weather during the duration of the project. For questions regarding this bid, please contact Facility Manager, Ken Lowell at 207-216-2934.
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