Furnishing all tools, materials and labor and performing the work necessary to be done for the mill and overlay of approximately 11,600 square yards of paving on Union Street and Prospect Avenue in the City of Ponca City. Questions shall be answered for prospective bidders at the pre-bid conference by addendum to the contract. All bidders are responsible for knowledge disseminated at said conference. Telephone messages should be directed to the Traffic Engineering Manager's office at (580) 767-0327. Bids filed as provided herein shall be publicly opened on the above-mentioned time, date and place. All bids shall remain on file at least forty-eight (48) hours thereafter before a contract shall be made and entered into thereon. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, as well as bids received after the time set for opening of bids, shall not be considered and will be returned unopened. All bids submitted must include the word "BID", the name of the bid item or project, and the time and date of the bid opening on the face of the sealed envelope. A cashier's check, a certified check or a security bond in the amount of five percent (5%) of the bid shall accompany the sealed proposal of each bidder. Deposits will be returned to unsuccessful bidders. Each bid shall be printed in ink or typewritten on the form provided in this bound copy of proposed contract documents. The written words shall govern over the figures if there is a difference between the two. No alterations, additions, or erasures shall be made on the Proposal Form. Erroneous entries shall be lined out, initialed by the bidder, and the correct entry inserted. The unit price bid must cover all expense for furnishing the labor, materials, tools, equipment, and apparatus of every description to construct, erect, and furnish all work required by and in conformance with the drawings and specifications. The bid security shall be made payable without condition to the City of Ponca City, Ponca City, Oklahoma, hereinafter referred to as the City. The bid security may be retained by and shall be forfeited to the City as liquidated damages if the bid is accepted and a contract based thereon is awarded and the bidder should fail to enter a contract in the form prescribed, with legally responsible sureties, within thirty (30) days after such award is made by the City.
B-3 RETURN OF BID SECURITY. The bid security of each unsuccessful bidder will be returned when his bid is rejected. The bid security of the bidder to whom the contract is awarded will be returned when he executes a contract and files satisfactory bonds. The bid security of the second lowest responsible bidder may be retained for not to exceed sixty (60) days pending the execution of the contract and bonds by the successful bidder.
B-4 WITHDRAWAL OF BIDS. No bidder may withdraw his bid for sixty (60) days after the date and hour set for the opening. A bidder may withdraw his bid any time prior to expiration of the period during which bids may be submitted by a written request signed in the same manner and by the same person who signed the Proposal.
B-5 REJECTION OF BIDS. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened.
The City of Ponca City reserves the right to reject any and all bids when such rejection is in the best interest of the City. All bids are received subject to this stipulation and the City reserves the right to decide which bidder shall be deemed lowest responsible bidder.
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