It is understood and agreed that this quotation shall constitute an offer to sell which when accepted
in writing by Austin Peay State University's Procurement and Contract Services, and subject to
the terms and conditions of such acceptance, will constitute a valid and binding contract between
the undersigned and APSU.
7. Institution is exempt from state, federal, and local taxes; do not include taxes in quotation. Quote
F.O.B., Austin Peay, Clarksville, Tennessee. Minimum terms: Net 30 days. Prepayment not
allowed.
8. IMPORTANT: This quotation must be manually signed by Seller's person with proper signature
authority. Failure to sign and submit signature on this document will result in REJECTION of
your quotation. Acceptable signatures: Digitally verified & wet (scanned). Not acceptable:
Computer generated (Word etc.) Quotation must be received in the Procurement and
Contract Services by the designated time or bid will be REJECTED. Electronic bids will be
accepted. BID SUBMITTAL / SIGNATURE: Bid shall give the full name and business address of the bidder. If the bidder is a
corporation, the name shall be stated as it is in the corporate charter. Bids must be signed in ink by the bidder's
authorized agent. Unsigned bids will be rejected. Bids are to be sealed and the outside of the envelope is to reference
the bid number. The person signing the bid must show his title, and if requested by the institution, must furnish
satisfactory proof of his or her authority to bind his or her company in contract. Bidder understands that by submitting
a bid with an authorized signature, it shall constitute an offer to the institution. Bids must be typewritten or in ink;
otherwise they may not be considered. Purchase orders will be issued to the firm name appearing on the bid.
c. Bids are to be received in the location designated on the bid no later than the specified date and time. Late bids will
NOT be opened or considered. d. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent to error and
must be initialed in ink by person signing bid. e. Discounts other than "Time" or "Cash" offered should be deducted from the unit price.
f. Specifications: Reference to available specifications shall be sufficient to make the terms of the specifications binding
on the bidder. The use of the name of a manufacturer, or any special brand or make in describing an item does not
restrict the bidder to that manufacturer or specific article, unless specifically stated. Comparable products of other
manufacturers will be considered if proof of compatibility is contained in the bid. Bidders are required to notify the
Institution's ITB Coordinator whenever specifications/procedures are not perceived to be fair and open. All suggestions
or objections shall be made in writing and received by the ITB Coordinator at least three (3) working days prior to the
bid opening. The articles on which the bids are submitted must be equal or superior to that specified. Informative and
Descriptive Literature: The bidder must show brand or trade names of the articles bid, when applicable. It shall be the
responsibility of the vendor, including vendors whose product is referenced; to furnish with the bid such specifications,
catalog pages, brochures or other data as will provide an adequate basis for determining the quality and functional
capabilities of the product offered. Failure to provide this data may be considered valid justification for rejection of bid.
g. Samples: Samples of items when called for, must be furnished free of expense, and if not destroyed will, upon vendor's
request within ten (10) days of bid opening, be returned at the bidder's expense. Each sample must be labeled with
the bidder's name, manufacturer's brand name and number, bid number and item reference. h. Time of Performance: The number of calendar days in which delivery is to be made after receipt of order shall be
stated in the bid and may be a factor in making an award, price notwithstanding. If no delivery time is stated in the
bid, bidder agrees that delivery is to be made within two weeks (10 business days) of order. i. Transportation and delivery charges should be included in the price and be fully prepaid by the vendor to the
destination specified in the bid. Bid prices shall include delivery of all items F.O.B. destination.
j. New materials and supplies must be delivered unless otherwise specifically stated in the bid.
k. Alternate/multiple bids will not be considered unless specifically called for in the bid
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