The County of Ingham, herein referred to as County, solicits qualified, licensed and experienced contractors to submit proposals for entering into a three (3) year agreement with an option to extend for two (2) additional years, for the purpose of furnishing and providing as-needed heating, ventilation and air conditioning (HVAC) services at the Ingham County Road department locations. The Purchasing Department cannot accept proposals in Zip files and/or any format that requires a download or clicking on a hyperlink. . If you have a problem e-mailing the electronic version of your proposal you may upload your proposal by contacting Julie Buckmaster at jbuckmaster@ingham.org of the due date and time to ensure the proposal submission is not late. o In your request, please reference the Packet Number and Project Name. o You may request a link once you have decided to submit a proposal/bid; but no later than 2 days prior to the due date and time. o Keep in mind that proposals received at 11:01 a.m. are late and cannot be accepted. This includes uploads. o You will receive confirmation that your proposal is received; if not, please contact the Purchasing Department to confirm receipt of your e-mail/upload. o ENCRYPTED SUBMISSIONS - The County's servers may result in failed delivery - ASK FOR AN UPLOAD. It is the policy of Ingham County to require the payment of prevailing wages on any construction contract exceeding $10,000 as determined by using the wage guidelines promulgated by the U.S. Secretary of Labor pursuant to the Davis-Bacon Act. The County will send the most current prevailing wage rates (rates) to the awarded contractor prior to commencement of work. If you do not receive the rates prior to commencement email jbuckmaster@ingham.org in the Purchasing Office to request a copy of the current rates. Do not use rates from other projects since rates change periodically. Ingham County may at any time request certified payrolls for contractual compliance; this may include during the project or thereafter Any explanation desired by a Proposer regarding the meaning or interpretation of this RFP and attachments must be requested only to the Ingham County Purchasing Department, at questions@ingham.org. . The deadline for submitting final questions is no later than 3:00 P.M. on March 3, 2023. If an addendum is required, it will be issued after this date. In the subject line of the e-mail, reference the Packet Number and Description: As-Needed HVAC Services for the Ingham County Road Department". Submit only questions that are pertinent to the content of the RFP and, if possible, reference the page number and section. Questions must be sent in an e-mail or a Word document. o Do not call the office or departments to ask questions. o Do not send questions in any other format, for example: PDF. Questions are gathered until the deadline and answered in an addendum. o Addendums are issued after all questions are received and answered. Bidders who have not registered their company with Ingham County or have not updated their registration in the past three (3) years are requested to do so by visiting online or by e-mailing Vendor Registration at vendreg@ingham.org for assistance. Vendors registering to provide goods and services to Ingham County under contract shall certify to their knowledge of the County's Equal Opportunity Employment / Nondiscrimination Policy, and of their agreement to comply, and shall disclose any conclusive findings of violations of Federal, State, or local equal opportunity statutes, ordinances, rules/regulations, or policies within the past three (3) years.
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