The Texas Workforce Commission (TWC) is seeking bids from qualified and experienced bidders for Audio/Visual Services for the Texas Workforce Forum to be held in Austin, Texas at the DoubleTree Central Austin on April 30, 2023 (setup day) through May 2, 2023. TWC reserves the right to add, subtract or edit the dates, times and locations for this conference. Anticipated contract start date April 11, 2023 The contract term will commence on the date the contract is signed and expire on May 30, 2023. 2.GENERAL INFORMATION
2.1.The Authorized Procurement Contact listed below may be emailed for clarification of this solicitation and the response submission process. No authority is intended or implied that the specifications may be amended, or alternates accepted prior to submission deadline without written approval of TWC.
Purchaser: Paul Hesser III, CTCD
Email: vendorproposals@twc.texas.gov
2.2.Communication with any TWC personnel regarding this IFB other than the Authorized Procurement Contact listed is prohibited. Failure to follow this provision may be grounds for disqualification. Respondents desiring further information or interpretation of this IFB (including clarification of discrepancies or omissions) must submit questions in writing to the Authorized Procurement Contact. Telephone inquiries will not be acceptable. 6.1.Services shall include, but are not limited to, the requirements contained in this IFB. Services set forth that contain the words "must" or "shall" are mandatory and must be provided as specified with no alteration, modification, or exception. Services set forth that contain the words "may" or "can" allow bidders to offer alternatives to the way the services are provided. The requested services and corresponding deliverables are identified below.
The successful bidder selected by TWC in accordance with the requirements and specifications set forth in this RFP will be issued a purchase order. Services will be effective for the duration of the 2023 Workforce Forum Conference (April 30, 2023, through May 2, 2023). The successful respondent will provide Audio/Visual (AV) equipment and services for all session rooms, and technician staff to support AV needs within the session rooms and run lighting within the main ballroom for the duration of the conference. 6.6.Liquidated Damages:
In submitting a bid, the successful bidder agrees that the measure of damages in the event of a default or breach by successful bidder may be difficult or impossible to calculate. In the event successful bidder fails to perform services or complete the obligations under the Contract in a timely manner, TWC may require successful bidder to pay, as liquidated damages and not as a penalty, an amount equivalent to two percent (2%) of the total cost for services.
TWC may impose, but is not obligated to impose, these liquidated damages in lieu of any other monetary damages available to TWC under the Contract or applicable law.
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