Renovation of a playground / park / athletic field in Coachella, California. Design plans call for the renovation of a playground / park / athletic field.

As of August 14, 2024, an architect has been selected for the project. Construction is estimated to take place in 2025/2026. Closed solicitation has been included below for reference. ……………….. I. GENERAL The City of Coachella ("City") has prepared this Request for Qualification ("RFQ") and is requesting proposals from qualified and interested consultant firms1 ("Proposers") to provide architectural and engineering design services for Central Park. All Proposers shall be properly licensed for the performance of the Services in accordance with California law. II. SCOPE OF SERVICES; PROFESSIONAL SERVICES AGREEMENT The scope of services ("Services") sought under this RFQ are set forth in more detail in Exhibit "A", attached hereto and incorporated herein by this reference. The City is seeking a qualified firm, individual, or team to provide architectural, landscape architectural and engineering services in the development of Central Park, generally located on Avenue 52 between La Ponderosa Drive and Hernandez Street in Coachella, CA. A conceptual layout for the park has been completed (attached as Exhibit A). The successful firm will deliver a final design that incorporates the landscaping design of the park, design of the buildings and site amenities, irrigation design, park lighting design and support infrastructure. It is desired to have all the elements from the buildings, landscaping and lighting to flow together creating an interactive, artistic and appealing environment. Notwithstanding the inclusion of such Services in the RFQ, the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Professional Services Agreement ("Agreement") executed by and between City and the successful Proposer. A copy of the Agreement is attached hereto as Exhibit "B" and incorporated herein by this reference. CITY CONTACT The principal contact for the City will be Maritza Martinez, Public Works Director, (760) 501-8111, (mmartinez@coachella.org), who will coordinate the assistance to be provided by the City to the Proposer. REQUESTS FOR CLARIFICATION All questions, requests for interpretations or clarifications, either administrative or technical must be requested in writing and directed to the City Contact, identified above. All written questions, if answered, will be answered in writing, conveyed to all interested firms, and posted on the City's website. Oral statements by any persons should be considered unverified information unless confirmed in writing. To ensure a response, questions must be received in writing by 2:00 p.m. local time on Monday, April 17, 2023. VI. PROPOSAL REQUIREMENTS Proposal responses must adhere to the requirements set forth in this section, both for content and sequence. Failure to adhere to these requirements or the inclusion of conditions, limitations or misrepresentations may be cause for rejection of the submittal. Three hardcopy proposals on paper, properly bound, appropriately tabbed and labeled is required using 8-1/2" X 11" sheets (foldouts are acceptable for charts, etc.) and font size large enough to be easily legible, but not smaller than 10 point. An electronic version of the proposal shall accompany the hardcopy proposal submittal on USB flash drive. The proposal shall be submitted according to the following order: A. Cover Letter. Provide a cover letter and introduction, including the name and address of the organization and individual submitting the proposal, together with the name, address, telephone and fax numbers, and e-mail address of the contact person who will be authorized to represent the organization, and an expression of the Proposer's ability and desire to meet the requirements of this RFQ. The letter must be signed by an individual authorized to bind the firm contractually. B. Proposer Statement of Qualifications. Describe the Proposer's resources, experience, and capabilities as they relate to providing the Services. Submit in the order identified below: RFQ FOR ENGINEERING SERVICES 1. Executive Summary. An executive summary should briefly describe the Proposer's qualifications and ability to perform the Services. 2. Qualifications and Experience. The proposal should: a. Provide a description of how the Proposer's experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFQ. b. Any key staff members who would be involved in the performance of the scope of work. Provide their resumes, describe their experience, and identify their proposed role for the Services. c. State the number of years the firm has conducted business. d. Provide a description of the three most relevant engineering and architectural contracts held within the last five years. 3. Evidence of California Licensing. The proposal should include appropriate documentation showing the Proposer is properly licensed in the State of California to perform the Services. 4. References. The Proposer shall provide a minimum of four (4) client references, preferably city, county, or special district governments for whom the Proposer has previously performed engineering activities of similar type and scope within the last five (5) years. 5. Subcontractors. The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function, if known at this time. C. Proposed Method to Accomplish the Work. Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, goals of the City, and general functions required. Proposer should also include information regarding the firm's ability to meet project schedules and availability to city staff. D. Certification of Proposal. This section shall state: "The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Qualifications (RFQ), and to be bound by the terms and conditions of the RFQ." E. Cost Proposal. A detailed fee proposal with all-inclusive schedule of rates for each proposed personnel that may be tasked to complete the Project. The Task-specific cost shall clearly identify an hourly rate schedule for the proposed staff members and their number hours proposed. The rate schedule shall also include costs and expenses related to photocopying, postage, travel, etc. (i.e. Reimbursement expenses), no addition reimbursement will be provided. To the extent that a prime consultant contemplates the use of sub-consultants to perform above described services on the proposer's behalf, the firm shall include the name and resume of the sub-consultant(s) identifying all subconsultants and state the fee for each sub-consultant in the Fee Schedule. VII. PROPOSAL CONSIDERATIONS -4- RFQ FOR ENGINEERING SERVICES A. No Deviations from the RFQ. In submitting a proposal in response to this RFQ, Proposer is certifying that it takes no exceptions to this RFQ including, but not limited to, the Agreement attached hereto as Exhibit "B". If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein. B. Collusion. By submitting a Proposal, each Proposer represents and warrants that its Proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any person not named therein; that the Proposer has not directly or indirectly induced or solicited any other person to submit a sham Proposal, or any other person to refrain from submitting a Proposal; and that the Proposer has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a Proposal. C. Conflicts of Interest. Proposers shall comply with all regulations and laws dealing with conflict of interest disclosure and reporting. Proposers shall not be engaged if a conflict of interest exists. D. Withdrawal of Proposals. A Proposer may withdraw its proposal before the expiration of the time for submission of proposals by notifying and requesting the City's representative remove the Proposer's submission. E. Financial Health and Reputation. The City reserves the right to consider the financial responsibility and general complexity of each Proposer, as well as its reputation within the industry to determine if the Proposer has the apparent ability to meet and complete successfully the requirements of the work. Upon request, the Proposer shall provide a financial statement, audited if necessary, in addition to any other information requested by the City. F. Confidentiality of Proposal. Proposals submitted in response to this RFQ shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all proposals. All correspondence with the City including responses to this RFQ will become the exclusive property of the City and will become public records under the California Public Records Act. The City will have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement. If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as "Trade Secret" and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. If a request is made for information marked "Confidential", "Trade Secret" or "Proprietary" ("Proprietary Information"), the City will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. Proposals which indiscriminately identify all or most of the proposal as exempt from participation in this RFQ. VIII. EVALUATION CRITERIA The proposal evaluation criteria will be as outlined below: (Total 100pts.) o Understanding of Work to be performed (Scope of Services); 20 pts o Demonstrated quality of firm and professional staff technical skill, experience, performance and approach; 20 pts o Familiarity with City, County and State Procedures; 15 pts o Firm's and Professional Staff References/Satisfaction of Clients; 20 pts o Completeness and quality of the Proposal; 10 pts o The price which the Proposer proposes to charge, including whether the price is fair, reasonable and competitive; 15 pts During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions. It is the City's intent to select Proposers best evidencing demonstrated competence and professional qualification to perform the Services. Following the City's ranking and determination of the prequalified list of Proposers, the City reserves the right to contract with any or none of the prequalified firms. Upon selection of Proposers, the City will endeavor to negotiate a mutually agreeable agreement with the selected Proposer(s). The City reserves the right to contract for services in the manner that most benefits the City. After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement(s). The City Council has the final authority to approve or reject the Agreement(s). As of March 27, 2023, the due date and time has been confirmed with the owner.