The City of Lakeland, herein after referred to as "City", an Equal Opportunity, Affirmative Action Employer, seeks to retain the services of a professional consultant engineering firm to provide Preliminary Engineering (NEPA), Design, and Right of Way services related to the Canada Road Resurfacing Project Hwy 64 to I-40 in Lakeland, TN. This project can generally be described as a resurfacing of the existing Canada road between U.S. Highway 64 and I-40. Work with this project includes resurfacing the 4-lane roadway, asphalt trails and required ADA improvments. The project shall be accomplished in accordance with TDOT Local Programs guidelines. The professional consultant engineering consulting firm must be on TDOT's pre-approved list or have a completed pre-qualification form filed with TDOT by the deadline for the Letters of Interest. The prequalified firm must have unlimited status. Responsibilities of the professional consultant firm include, but are not limited to: Required Scope of Services o Preparation of environmental (NEPA) documents
o Right of way services (if necessary).
o Preliminary and construction engineering plans which includes field surveys, geotechnical investigations, alignments, cross sections, construction details and contract specifications. All construction engineering plans must meet TDOT requirements.
o Preparation bid documents, Advertisement for Bids, Construction Contract and Permits Estimated Schedule for Performance of Work o The construction plans expected to be final by October 31st, 2023.
Phase I Evaluation For Phase I evaluations firms shall submit an LOI with firm contact information including name, address and e-mail of primary contact. The letters of interest shall also include: o Work experience in the required disciplines with the City, TDOT, and/or other clients
o Specialized expertise, especially in roadway resurfacing
o Relevant licensure and certifications
o TDOT prequalification status From the LOIs, the City will select three (3) qualified firms to submit Phase II qualifications. From this list the top ranked consultant will be selected.
The City will evaluate the top three (3) firms on the following criteria (relative weight): a. Proposed Team Capabilities (15%)
o Include any relevant sub-consultant information. b. Past Experience on Similar Projects and Disciplines (25%)
o Include similar projects within the last 5 years.
o Local Programs project experience is critical. c. Staff Qualifications and Availability (25%)
o Only include information for personnel proposed to work on this specific project. d. Technical Knowledge of the Project and Approach (35%)
o Experience with resurfacing within the right-of-way
o Project approach including schedule. The consultant evaluation committee holds the ability to conduct interviews based on scoring as Phase III Evaluation. Prequalification procedures, example letter of interest, list of pre-qualified firms and certified DBEs, TDOT's standard procurement policy, and additional information can be found at internet. For information on prequalification, please contact Christine Smotherman at (615)741-4460 or Christine.Smotherman@tn.gov. Evaluation proceedings will be conducted within the established guidelines regarding equal employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex, creed or national origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as well as other minority-owned and women-owned firms are encouraged to respond to all advertisements by City of Lakeland. For information on DBE certification, please contact David Neese at (615) 741-3681, (615) 253-1075 or David.Neese@tn.gov. Details and instructions for DBE certification can be found at the following website. For additional details regarding this project, please contact Luis Camarillo Hernandez, Staff Engineer at (901) 317-6025 or lhernandez@lakelandtn.org
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