The City of Sanford, North Carolina, is requesting proposals from qualified consulting firms to provide professional services for the administration of a Small Cities Community Development Block Grant (CDBG) in the Neighborhood Revitalization category through the NC Dept. of Commerce. The FY 2022 CDBG-NR Program will be financed with $950,000 of CDBG funds (30.64% of total program costs).The CDBG-NR program consists of the installation of public infrastructure for 45 lots of a new single-family affordable housing development and a 16- unit supportive housing, multi-family development on Washington Avenue. The project will provide for infrastructure improvements including grading/erosion, water and sewer lines, streets, sidewalks, curb and gutters, and pedestrian improvements. The public infrastructure improvements will allow adequate public utility services to be developed and serve both the new single family lots and the multi-family units in Brick Capital's development. This project will benefit housing needs of low and moderate income individuals. The City is soliciting proposals for grant administration services to assist the City in the administration and management of this project in compliance with all applicable requirements under the North Carolina CDBG Program. The fee for grant administration services will be paid with CDBG funds. Grant administration services shall include, but are not limited to, standard tasks necessary for
the implementation of the project in conformance with the following CDBG compliance areas:
1. Environmental Review Preparation, Request for Release of Funds and other funding
conditions;
2. Citizen Participation Compliance;
3. Fair Housing Plan, quarterly activities and related compliance reports;
4. Equal Employment and Procurement Compliance;
5. Section 3 Compliance;
6. Section 504 Compliance;
7. Completion of Language Access Plan and Analysis of Impediments;
8. Code of Conduct Policy
9. Excessive Force Policy
10. Completion of Anti-Displacement and Relocation Assistance Plan;
11. Complaints and Grievance Procedures for Compliance Plans;
12. Labor Standards Compliance;
13. Completion of all required reports and documentation;
14. Assistance with Financial Reimbursements Forms;
15. Setting up and managing official records, case files;
16. Assistance to the City's Engineering Department with procurement of services relative to
infrastructure improvements;
17. Coordination of the project with Brick Capital Community Development Corporation
(Brick CapitalCDC); and
18. Assistance with and/or compliance review of procurement procedures for other
professional services including those handled by the City of Sanford Engineering Staff
and Brick CapitalCDC throughout the project.
19. Preparation and assistance with Closeout documents and project monitoring.
The services will not include the disbursement or account of funds distributed by the City's,
financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBGNR project.
Proposal Submission:
Submissions provided to the City shall include at a minimum:
1. Individual or Firm Information: the consultant or firm's legal name, address, email, and
telephone number, the principal(s) of the firm and their experience and qualifications;
2. CDBG Grant Administration Experience: description of specialized experience and
technical competence of the staff to be assigned to the project with respect to CDBG
grant administration, description of firm's prior experience, including any similar projects
(in particular those funded by CDBG), size of community, location, total construction
cost, and name of local official knowledgeable regarding the firm's performance.
3. Include at least three references and resumes of project team personnel;
4. Consultant / Firm Capability: description of firm's current work activities, capability of
carrying out all aspects of CDBG related activities relative to the City of Sanford's grant
administration deadlines, and firm's anticipated availability during the term of the project;
5. Cost of Services: Indicate hourly rates of key personnel, a not-to-exceed fee for service
and explanation of the basis for the fees;
6. Documentation of compliance with state and federal debarment/ eligibility requirements;
7. Documentation of Section 3 Business status Submittal correspondence shall be labeled "Request for Proposal - Washington Avenue Grant Administration". The City of Sanford is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms, historically underutilized businesses, and certified/registered Section 3 business concerns. (Section 3 applies if the contract is over $100,000 for non-construction contracts) This information is available in Spanish, or any other language, upon request. Please contact Karen Kennedy at 919-718-4657 x 5391, 115 Chatham Street for accommodations for this request. The Method of Contractor Selection has not been determined at this time.
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