Questions should be directed only to: Henry Chen Capital Projects Director.
04/26/2023 at 4 PM Cascade is a municipal corporation organized under the authority of the Joint Municipal
Utilities Services Act, chapter 39.106 of the Revised Code of Washington to provide
wholesale water supply to meet the current and future water supply needs of its Members.
Members: Members include the following:
City of Bellevue
City of Issaquah
City of Kirkland
City of Redmond City of Tukwila
Sammamish Plateau Water and Sewer District
Skyway Water and Sewer District
Governance: Cascade is governed by a Board of Directors represented by each
of its Members. All Board Members are elected officials of their respective Member
organization. Day-to-day management is provided by Cascade's Chief Executive
Officer.
Water Supplies and Facilities: Cascade currently utilizes a combination of local
groundwater supplies owned and operated by its Members and regional water
supplies. Cascade operates and maintains certain infrastructure on behalf of its
Members (e.g. the Bellevue Issaquah Pipeline). In addition, Cascade has
wholesale water contracts with the City of Seattle and the City of Tacoma, as well
as ownership of the White River/Lake Tapps Reservoir Project purchased from
Puget Sound Energy in 2009 ("Project"). The Project, constructed in 1911, The selected Proposer shall provide services for this Maintenance Program as described
below:
1. - Preventative Maintenance, and
2. - Fault Rectification
3. - Minor System Add-Ons, as required by the Cascade
The equipment to be maintained as part of the Maintenance Program ("Equipment") is all
equipment required to successfully operate the ACS and the CCTV/VMS at the Sites,
includes the existing equipment listed in the Attachment B to this RFP. Cascade intends to select one firm based on this RFP process to perform the following tasks under the
management of Cascade's Capital Projects Director:
1. Preventative Maintenance: The successful Proposer will be responsible for the
provision of Preventative Maintenance service two (2) times per year on the
Equipment located at all six Sites described in the Background.
a. Within ten (10) business days of each site visit, the service provider shall
provide a detailed record of their findings and recommendations during the
visit.
b. Visits must be scheduled in advance with Cascade.
c. Attachment B to this document provides detail for the existing Equipment.
d. Attachment C to this document provides a checklist of anticipated activities
to be conducted per site visit. The service provider shall provide, for
Cascade Water Alliance approval, detailed check sheets that include the
work undertaken on each visit. These check sheets shall also indicate:
i. place, date, and time of maintenance visit;
ii. persons performing the maintenance;
iii. specific task undertaken for each device;
iv. findings for each device or system;
v. remedial tasks undertaken on the visit, and
vi. recommendations if required for further work.
e. The service provider will be compensated for all costs associated with
Preventative Maintenance services consistent with the pricing schedule
submitted by the Proposer (Attachment D).
2. Fault Rectification: Except for those Equipment components identified in Exhibit B
as under warranty until January 2025, the successful Proposer will respond to
system faults for the Equipment located on the six Sites on a call out basis.
a. Call outs will be designated as critical or non-critical by Cascade, based on
the impact the event has on the ability of Cascade to perform its day to day
business.
b. Critical issues will require a guaranteed response time of four (4) hours.
c. Non critical Equipment problems will be responded to within two (2)
business days.
d. If a critical piece of Equipment cannot be replaced or repaired on the initial
call out, the service provider shall notify Cascade prior to leaving the Site of
a plan of action to address the concern.
e. Faults will be notified on the Fault Report Form, to be developed by the
service provider.
f. The service provider will be able to provide a status report on any given fault
or issue immediately upon request, and will provide annual trend reports
that document the number of issues opened and closed over the previous
12 months.
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