This is a service / maintenance or supply contract in Manchester, New Hampshire. Contact the soliciting agency for additional information.

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238290, Other Building Equipment Contractors, with a size standard $22M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Elevator Maintenance and Repair- Service per the Performance Work Statement (PWS) below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00PM EST, Tuesday, 18 April 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell (kenya.mitchell1@va.gov) with Sources Sought # 36C24123Q0564 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #:A ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 PERFORMANCE WORK STATEMENT INTRODUCTION This contract includes but is not limited to: provide all equipment, supplies, parts, tools, labor, to perform regular preventative maintenance and 24 hour emergency service repair (including emergency call back) of the vertical transport systems at the VA Medical Center in Manchester, NH located at 718 Smyth Road. The proposed term of the service is one year from the date of the award. There will be a base year plus four additional renewal option years to be re-evaluated and awarded annually based on performance. DEFINITIONS/ACRONYMS Engineer (ing) - Supervisor or designee. CO: Contracting Officer COR: Contracting Officer's Representative. WHEN (business hours): Weekends, Holidays, Evenings, and Nights. (Anytime outside of Normal Business Hours and Federal Holidays (Monday-Friday 7:00am-4:30pm) ESR: Engineering Service report document containing a summary of the services rendered as outlined under the terms and conditions of the contract. Authorization Signature: COR signature; indicates work status is accepted as stated in ESR. VAMC - Department of Veterans Affairs Medical Center. SCOPE This performance work statement (PWS) includes full maintenance and repair of the existing vertical transport systems during normal working hour Mon.-Fri. 7am-4:30pm. With after-hours availability at the VA Medical Center, Manchester NH to limit impact to patient care. When the services of this contract are required, the Contractor shall be notified by the VA Medical Center to mobilize for their maintenance and repair services as outlined in this contract. Work under this contract is to include; but not limited to the following items: Scheduled preventative maintenance. Contractor will provide a full preventative maintenance program for all vertical transport systems. Including weekly inspections Mobilize service for operational problems not resolved as part of the preventative maintenance program during normal working hours from 7:00am-4:30pm. Mobilize 24 hour, 7 days a week emergency call back service as needed. Periodic testing. Corrective service identified during inspections and preventative maintenance. Provide all resources required in performing maintenance and repair services including but not limited to: supplies, parts, materials, lubricants, hydraulic fluids, cleaning fluids, equipment tools, shipping, travel, programming, diagnostics, testing (of associated work) and labor. Provide 24/7 contact phone number and account numbers. EQUIPMENT LIST This contract is to cover the following equipment/devices as part of the vertical transport systems installed campus wide. Vertical Transport Equipment LOCATION EQUIPMENT TYPE MODEL TYPE RATED CAPACITY QUANTITY Bldg. 1 Passenger ElevatorA #1 G.A.L.A A Geared Traction 4,000 lb 1A Bldg. 1 Passenger Elevator #2 G.A.L.A Geared Traction 4,000 lb 1 Bldg. 1 Freight Elevator #3 G.A.L.A Geared Traction 5,000 lb 1 Bldg. 1E Passenger Elevator #1: Clinical Service BLDG Endura Hydraulic 4,500 lb 1 Bldg. 15 Passenger Elevator CLC #1 Atlas Hydraulic 4,000 lb 1 Bldg. 15 Passenger Elevator CLC #2 Atlas Hydraulic 4,000 lb 1 Bldg. 1 Handicapped (H/C) Lift Savaria Concord Electric 750 lb 1 Bldg. 1 Dumbwaiter Atlas Dumbwaiter 300 lb 1 PERFORMANCE REQUIREMENTS All scheduled service work shall be completed during normal hours (7am-4:30pm) as well as WHEN hours when notified and approved by the VA Medical Center. Once a service call has been initiated by VA staff, it is expected that a Technician shall arrive no later than 2 hours after the service call has been made unless otherwise agreed by the VA COR. All vendor technicians performing work on site must report to Facility Service in Building 6 to the contractor badge check in/out room to sign in on the contractor log and get a Contractor badge. Badges must be returned, and log signed out prior to departing the premises. Vendor shall then coordinate with the COR prior to performing their work. The vendor shall schedule all site visits, to include emergencies, with the COR. The vendor shall submit technician certification/licensure prior to work start. Copies of these are also to be submitted with the completed checklists. All travel cost associated with this contract are to be included in the contract cost. Additional cost will not be given to the Contractor for what they deem out of scope. The contractor under this PWS will be responsible for all: parts, materials, lubricants, hydraulic fluids, cleaning fluids, equipment tools, shipping, travel, programming, diagnostics, testing (of associated work) and labor required to carry out all the services as outlined in this PWS. This Medical Center is considered a Critical Care facility; therefore as part of this contract, all equipment associated with the fire alarm shall be kept in 1st class condition and proper working condition 24/7. The contractor shall have the capability of producing electronic documents that shall be able to interface with the systems used by the VA, Facilities Management Service (FMS) at the VAMC-Manchester. The contractor shall submit electronic copies of all documents via email whenever possible to the Contracting Officer (CO) or Contracting Officer s Representative (COR). The Contractor shall submit hardcopies if requested by the CO or COR. All tools must be kept in eye contact at all times, when workers are taking breaks or leaving the site, tools must be removed and stored in a safe place. All parts and supplies shall be stored in metal cabinets in the elevator mechanical room. All labor rates will comply with applicable Wage Rate Determinations by the Department of Labor. During regularly scheduled inspections, the contractor shall determine the nature and extent of any trouble, and shall take necessary action to restore the elevators to satisfactory and safe service, and by using preventive maintenance methods, install parts prior to their breakdown point where possible, all as necessary to keep the elevators in the best possible running order at all times. At no time shall the vertical transport systems be left in trouble mode for a period of longer than 8 hours (starting once technician arrives) unless approved by the COR. No system will be left out of service at the end of a workday, or over a weekend without permission from the VA. All; devices, equipment, switches, etc., must be verified that they are enabled/reset prior to end of workday. Within 10 days of contract award the contractor shall provide a quality management (QM) plan, outlining how they will determine that the system is left in working order once service has been completed. If the contractor cannot resolve any issues with the vertical transport systems (within 8 hours) that they were dispatched for, an action plan must be written and forwarded to the COR for review and approval. This action plan shall contain the following information: summary of the problem, why the problem can t be fixed in allotted time, expected date and time of when the problem will be resolved. Insufficient labor will not be a valid reason of why the work has not been completed. The contractor shall have on hand a supply of spare parts sufficient for expedited repairs of the vertical transport systems. Unlimited service calls shall be provided 24 hours a day, 7 days a week, for repairs associated with: equipment failures (replacement of devices and damaged equipment), vertical transport systems not functioning properly and upgrading equipment that is beyond its useful life. Contractor is responsible for all costs of material and parts needed to repair any problem that arises with any fault or failure of systems excluding evident damage caused by misuse. The elevator maintenance contractor is responsible to be present and assist during the semi-annual inspections and 5 year tests of the elevators. 5 year tests are completed in November of 2017. The VA will be responsible for the cost of third party Contractor inspections. All Technicians working on the vertical transport systems shall wear and use the required safety PPE (personal protection equipment) as OSHA states for the hazards associated with the work being conducted. Any questions related to safety shall be directed to the CO or COR for resolution through the on station Safety Manager. Contractor is responsible for replacement of all light bulbs, including lights in elevators shaft on top and bottom of cars, hoistway crawl spaces, elevator machine room, and all lights inside the elevator cabs. During regular scheduled preventative maintenance visits, the Contractor shall retrieve any objects such as keys, wallets, glasses, etc. dropped in the elevator pit by occupants of the building. Such objects shall be turned over to the VA Police personnel. A key for locked areas will be provided by the COR of the project or Police Services (during WHEN hours) upon notification form the service technician. COR must be immediately notified of any condition discovered through this contract that could result in extended duration of disrupted service. If the Technician notices a component this is close to failure and not associated with the service call in which they were mobilized for, they must immediately be resolved and or addressed. The ESR that is generated for each service call is to be submitted to the COR for review and record within 24 hours of completing the service call. This 24hour constraint is only applicable during working hours, and is not expected to be completed during WHEN hours. All equipment, materials, installation, and maintenance shall meet or exceed the minimal requirements set forth by ASME, OSHA, NFPA, and VA codes and conforming to the following codes: ASME A17.1 , 17.2, 17.3, and 17.4 NEIT Vertical Transportation Standards for Elevators, Escalators, and Dumbwaiters, latest edition. NFPA: 70, 70E, 72, 99 and 101 National Electric Code (NEC), latest edition Manufacturer s requirement and specification on inspection, maintenance and operation of each equipment/system model. Upon arriving at the Medical Center the Contractor (Elevator Technician) shall check in with the COR (to be determined) once arriving onsite during normal business hours. The Contractor shall be required to obtain a contractor badge and an escort to the location requiring the service. Contractor shall be required to also check out and return the contractor badge upon completion of the service. Additionally, the vendor shall be required to obtain a VA PIV Contractor badge within 2 months from the notice to proceed. During WHEN hours the contractor shall be required to check in with Administrative Officer on Duty (AOD) to assist in escorting them to the area requiring service. VA COR is to be provided with copies of Elevator Technicians licensure and training certification as well as their OSHA 10 documentation for review and record prior to the start of this contract. Contractor is to supply an after-hours phone number that is to be called when mobilization of the elevator technician is required prior to the start of this contract. The VA has the right to refuse any subcontractor based on past performance/experience. All work shall be performed in a manner which would present the least amount of distribution to the healthcare facility. Contractor shall ensure that the equipment operating criteria are maintained at all times for each piece of equipment: Maximum capacity in pounds. Rated speed in feet per minute. Performance time measured brake to brake. Door operation. Traffic handling capabilities. Response times. Ride quality. Communication devices including telephone and intercom. Lighting for hoist way, pit, car top, cabs, and emergency lighting. The Contractor shall accept the Medical Center vertical transport equipment As is . PREVENTATIVE MAINTENANCE AND INSPECTIONS (PMI) PMI s shall be performed weekly on all (6) elevators and H/C lift. PMI s shall be performed monthly on the dumbwaiter. Contractor shall provide maintenance as noted in Appendix A. At a MINIMUM 1.5 hours of PMI per elevator and H/C lift each week, and 1.5 hours of PMI on the dumbwaiter each month. PMI s shall be done above and beyond the equipment repair hours weekly. PMI s shall be performed during normal business hours consistently on the same day each week, unless approved and scheduled in advance otherwise by the COR. SUMMARY OF CONTRACT DELIVERABLES The following items (at minimal) are required to satisfy the requirements of this contract relating to the maintenance and repair of the vertical transport system. If any of the following items are not met the Contractor may be considered to be in breach of their contract: Two (2) hour service response time for all service calls. Contractor is to supply an after-hours phone number that is to be called when mobilization of the elevator technician is required prior to the start of this contract. Contractor shall provide the day of the week they intend to schedule consistently for PMI s and repairs. If the day falls on a federal holiday, the PMI s and repairs shall be completed the next business day following the holiday. Provide a list of service technicians that may be dispatched to the Manchester VA. All technicians dispatched for service shall be licensed for the state of NH. All technicians shall have a minimum of OSHA-10 certification. ESR shall be completed and forwarded electronically to the COR for record: Reports shall include name and contact information of technician. date and time of work performed. duration of service call. description of service call. If immediate resolution cannot be achieved, an action plan must be submitted and approved by the COR within twelve hours (12) hours of service call being made. CONTRACTING OFFICERS REPRESENTATIVE (COR) The CO & COR of the project will be determined at the time of contract award. The CO is the only person who has the authority to modify this contract. The COR will be managing the contract for the CO, all questions regarding the contract shall be addressed to either the COR or the CO in writing for resolution. If the contactor ever cannot meet the requirements of this contract, the CO is to be notified immediately for direction on how to proceed. Appendix A Electric Elevators Weekly/Monthly Maintenance: Hoistway & Car Top Check lube and lubricators for car and cwt rails. Observe bolts, joints, and brackets. Check/lube O.H. sheaves and bearings. Observe all HOISTWAY switches and vanes. Observe cwt, shoes, rods and cable length. Observe conduit, fittings, and fastenings. Check tension and hitch of hoist cables. Check guide shoes, gibs, rollers, and tires. Check door operator and retiring cam. Car Check car light, stop sw and alarm bells. Check operating devices and signal lamps. Check operation of car doors and gates. Check door or gate contact, safety edge and photo electric beams. Observe stop and leveling at all floors. Corridor Test operation of all doors and gates. Test operation of interlocks and contacts. Check hall buttons and indicator lamps. Quarterly Maintenance Hoistway & Car Top Clean and tighten all belts, brackets and fastenings in hoistway. Clean and lube all hoistway switches. Clean and check contacts and acutators. Clean and lubricate hoistway door hangers. Clean and adjust door operator contacts, motor brushes, belt, and chain, cords, and clutch and safety edge. Car Check and tighten all bolts on sling. Check fastenings and bolts for cams, safety, cords, and compensating chain. Check conduit and electric wiring. Pit Test buffers and pit stop switch. Check tail sheave, bolts, hangers, and bearings. Semi-Annual/Annual Maintenance Brush and vacuum clean hoistway. Conduct annual safety test. Clean bottom gibs of car and hall doors. Test all door hangers for up thrust. Check lubrication of ball and roller bearings. Dumbwaiter and H/C Lift Monthly Maintenance: Door & Gate Operation Clean, lubricate, and adjust brake and operation of braking system. Check linkages, gears, wiring, and motor. Check keys, set screws, contacts, chains and cams. Door Closer Clean, adjust and lubricate pivot points, sill trips and checking devices. Car Clean, adjust and lubricate car doors, gate tracks, pivot, hangers, car grill, stile channels, side and top exits. Check adjustment of car shoes, roller guides, and adjust if necessary. Inspect safety parts, pivots, set screws and switches. Leveling Clean, adjust and lubricate leveling switches, hoistway vanes, magnets and inductors. Hoistway Doors Clean, lubricate and adjust tracks, hangers and up thrust. Machines Observe brushes for arcing and gear care bearings for wear and end play. Inspect worm and gear backlash, thrust and play and any bearing wear in machine. Ropes Inspect all fastenings and ropes for wear and lubrication. Advise contracting officer when hoist ropes should be replaced. Motor and Generators Clean all communicators, armatures, and motors with blower or vacuum. Inspect armature and rotor clearances. Check motor and MG set connections, change oil in bearings and lubricate in accordance with manufacturer s instructions. Renew or reseat brushes as necessary. Miscellaneous Observe operation of signal and dispatching system. Inspect compensating chain hitches, drum buffers, rope clamps, slack cable switch, couplings, keyways, indicator dials and pulleys. Clean and lubricate as necessary. Clean car grills on stile channels. Group supervisory control systems where installed shall be checked. The system s dispatching, scheduling and emergency service features shall be tested and adjusted in accordance with manufacturer s specification as required. Keep the interior of the machinery clean. If previously painted, keep machinery painted and presentable at all times. Controllers Clean with blower, check alignment of switches, relays, timers, hinge pins, etc. Adjust and lubricate. Check all condensers, resistance tubes grids. Check fuses, holders, and all controllers. Guides Lubricate (roller guides) as necessary. Hoistway Inspect, clean and adjust guide rails, cams and fastenings of counter weights. Inspect and test limit terminal switches for proper operation. Check elevator shaft for settling and cracks in building structure. Fill and adjust checks and door eccentrics. Check bottom gibs, struts, sills, headers, bumpers, and fastenings. Adjust door contacts as requird. Hall Inspect hall button contacts, springs, and wiring. Clean and lubricate. Hydraulic Elevators Monthly Maintenance: Check Points Observe operation of elevator throughout its full range and at all floors it serves to test controls, safety devices, leveling, re-leveling and other devices. If creeping exceeds 2 , determine cause and correct it. Check opening and closing of doors, gates, the indicators in cab and at each floor. Inspect interior of cab. Test normal and emergency lights, fan, emergency call system or alarm, miscellaneous hardware, control panel, etc. Inspect hoistway, pit and machine room. Clean and lubricate equipment and clean pit and machine room floors. Test mechanism. Observe operation of motor and pump, oil lines, tank, controls, plunger, packing, etc. Test manual and emergency control. Clean and lubricate floor selector drive tapes and chains. Clean and lubricate automatic slow-down and stopping switches on top of cabs on elevator. Clean car positioning indicators, signal boards, and adjust if necessary. Clean and lubricate guide rails, if required. Quarterly Maintenance Clean, lubricate and adjust Clean, lubricate and adjust overload mechanism. Clean all motors. Check dispatching system. Repair and adjust electronic door operation system, clean as necessary. Clean mechanism, hoistway top and bottom of cabs, etc. Inspect and clean car door catch contacts and adjust if necessary. Miscellaneous Service is to be performed as required to maintain a safe and efficient operation. Clean and adjust floor selector contacts. Hoistway doors, car gates, and associated equipment are maintained continuously. Inspect and repair or renew traveling cables. The method of contractor has not determined at this time.