This is a service / maintenance or supply contract in Conyers, Georgia. Contact the soliciting agency for additional information.

INTRODUCTION: This is an Invitation to Bid for the purchase of ITB# 23-05: Annual Mowing Maintenance in Rockdale County. Instructions for preparation and submission of a bid are contained in this packet. Bids must be typed or printed in ink. Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap or veterans status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Rockdale County. PURCHASING CONTACT FOR THIS REQUEST: All questions concerning this ITB and all questions arising subsequent to award are to be addressed to the Purchasing Division via email to Meagan Porch, Buyer, at shadawna.pacley2@rockdalecountyga.gov or the following address: Rockdale County Finance Department Purchasing Division Attn: Shadawna Pacley 958 Milstead Avenue Conyers, GA 30012 Phone: (770) 278-7557, Fax (770) 278-8910 E-mail: shadawna.pacley2@rockdalecountyga.gov BID COPIES FOR EVALUATION: Two (2) hard copies and one (1) original hard copy and one (1) Flash Drive in Adobe PDF format will be required for review purposes. (With the original clearly marked "Original" and the Copies clearly marked "Copies."). Flash Drives that are blank or have incorrect information on them will not be acceptable and may be justification for disqualification. Check your Flash Drives to ensure that they have the appropriate material on it before submitting. CONTRACT TERM: The initial term of the contract is one year. The contract may be renewable at one-year increments up to five (5) years from the initial term. All questions and/or requests for clarifications concerning this ITB must be submitted to the Purchasing Division via email to shadawna.pacley2@rockdalecountyga.gov or at the above address no later than 2:00 p.m., local time, on Thursday, April 27, 2023. It shall be the Bidders responsibility to seek clarification as early as possible prior to the due date and time. Written responses from the County to the questions it receives will be in an addendum and posted to the County's website AWARD OF CONTRACT: The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Procurement Office and/or Evaluation Committee. Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the County deems to be in its best interest. QUANTITIES: The quantities listed in the Bidders Response Schedule are provided as an estimate for bid purposes. The County will not be obligated to quantities beyond actual needs. The Bidder declares an understanding that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of Work be increased, the Bidder proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of Work, at which time adjustment will be made to the Contract amount by direct increase or decrease. No guarantee can be made as to the number, size or value or type of scope of projects that may be assigned under this contract. Bidders must take into consideration that any combination of bid items may be assigned as a work package. Bidders are cautioned to price bid items in a balanced manner such that the costs of the items appropriately stand alone or in a combination with other items. SELECTION PROCESS: The Rockdale County Procurement Office and/or Evaluation Committee makes a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Department and/or Evaluation Committee. This is a past performance/quality/price trade-off source selection in which competing offeror's past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose bid represents the best value after evaluation in accordance with the factors listed below. Rockdale County Board of Commissioners may reject any or all bids if such action is in the county's interest. Rockdale County may evaluate bids and award a contract without discussions with offerors. Therefore, the offeror's initial bid should contain the offeror's best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.