1. The Contractor shall provide all materials, equipment, supervision and labor for cleaning Seventy-five (75) annually, Three (3) biannually and One (1) triennially see Attachment B for additional information. James City Service Authority Sewer Lift Station Wet Wells, to include, but not limited to, removal of grease, grit, debris, pressure washing well walls, and related work in accordance with the contract specifications and documents. 2. The cleaning shall consist of pumping and servicing the Lift station wet wells (and bar screen vaults, where existing, shall be considered part of the wet well) listed in annual, and bi-annual, and tri-annual Wet Well Cleaning tables in the following manner: a. Remove all grease from the wet well surfaces. b. Remove all debris and grit from the wet well bottom. c. Pressure wash piping and all the well walls from top to the bottom of the well. A representative from the James City Service Authority (JCSA) will be present prior to and during the pressure wash to inspect the condition of the well. d. Remove all grease, grit, and debris from the site and dispose according to Federal, State, and local guidelines, this information shall be provided to the JCSA prior to the start of the contract work. Under no circumstances shall the grease, grit, or debris liquidized or otherwise be returned to a JCSA wet well directly or indirectly via the sewage system. e. Sanitary sewerage, as defined by the Industrial Waste Division of HRSD, shall not be returned to a JCSA wet well directly or indirectly via the sewage system. f. Once a cleaning has started at a wet well site, it shall be completed before the contractor moves on to the next site to be cleaned. It is the James City Service Authority's (JCSA) intent that this Invitation for Bids (IFB) for sewer lift station wet well cleaning permits competition. It shall be the bidder's responsibility to advise the James City County Purchasing Director in writing if any language, requirement, specification, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this IFB to a single source. The Purchasing Director must receive such notification not later than seven (7) days prior to the date set for acceptance of bids. James City County will now only accept electronic copies of the requested bids (referred to as "bid" on Demand Star). To maintain the integrity of the sealed proposal; vendors must sign up and register with Demand Star, (Attachments 1-3, Registration Forms and instructions) prior to the due date and time specified in the RFP document's including any addenda issued, in order to submit their proposal. The electronic date/time stamp on the bid attachment when submitted through Demand Star is considered the delivered date and time. James City County personnel will not be able to access the electronic lockbox until after the due date and time specified in the IFB, as amended. James City County personnel will not be able to access the electronic lockbox until after the due date and time specified on the proposal as amended. Do not send routine correspondence to Demand Star, only the bid files. Do not send hard copies of the bid to the Purchasing Office. Bids should not include marketing or sales literature, white papers, or other superfluous materials not directly related to the requirements of this IFB. Bids faxed, hand delivered, or emailed submissions are not allowed. The purpose of this Invitation for Bids (IFB) is to establish a term contract with a qualified and experienced firm for JCSA sewer lift station wet well cleaning. Offerors interested in this solicitation must email the following information to caprice.white@jamescitycountyva.gov no later than the close of business at 4:00pm on April 19, 2023: Certification of employment on the company's official letterhead Once information is received and verified, the Offeror will be provided a link to access the following documents: Facility Index Listing
Maps All questions pertaining to this project should be directed to Caprice White, Senior Procurement Specialist, no later than 12:00 p.m. on April 20, 2023 in writing by email: Caprice.White@jamescitycountyva.gov. Addendum will be issued by James City County Purchasing.
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