INTENT: To obtain pricing agreements for air conditioning, heating units, parts and supplies
for use in City-owned buildings. SCOPE OF PRICING AGREEMENT/CONTRACT: The Bidder shall furnish and supply the
below listed item(s) in accordance with the terms, conditions and provisions set forth herein.
The Contracting Entity reserves the right to award this Pricing Agreement/Contract to a single
Bidder or to multiple Bidders, whichever is deemed to be in best interest of the Contracting Entity.
You may bid on some or all items. If you choose not to bid on one of the items respond by typing,
"No Bid" in the "Note to Buyer" field of the Line Item in the Periscope system.
SUBSTITUTE OFFERS: If the bid specifications provide that the Contracting Entity is
accepting substitute offers for a good or service, this option will be available for bidders in
Periscope when completing the electronic bid packet. The Contracting Entity is under no
obligation to accept a substitute offer.
CONTRACTING ENTITY: The term "Contracting Entity" as used throughout this Pricing
Agreement/Contract shall mean The City of Oklahoma City and any participating Public Trust
which chooses to avail itself of the goods or services from the resultant Pricing
Agreement/Contract. Should a participating Public Trust, of which The City of Oklahoma City is
Beneficiary, choose to avail itself of goods or services from the resultant Pricing
Agreement(s)/Contract(s), the Bidder(s) will honor the terms and conditions, including price, of
the Pricing Agreement(s)/Contract(s).
BIDDER: Upon award of this Pricing Agreement/Contract, the term "Bidder" shall mean the
contracting party supplying the goods and/or services.
PRICING AGREEMENT/CONTRACT PERIOD: The Pricing Agreement/Contract shall be
for one year with the option to renew for two additional one-year periods. The Pricing
Agreement/Contract shall be in effect commencing on the date of award as approved by the
Contracting Entity.
PRICING AGREEMENT/CONTRACT RENEWAL OPTION:
1. This Pricing Agreement/Contract is renewable for two additional one-year periods at the
option of the Contracting Entity. Should the Contracting Entity desire to renew the pricing
agreement/contract, a written preliminary notice will be furnished to the Bidder prior to the
expiration date of the Pricing Agreement/Contract. (Such preliminary notice will not be
deemed to commit the Contracting Entity to renew.)
2. Upon receipt of the Contracting Entity's preliminary notice, the Bidder shall, if desired,
submit a written agreement to continue Pricing Agreement/Contract performance for an
additional one-year period.
3. Should the Contracting Entity exercise this option for renewal, the Pricing
Agreement/Contract as renewed shall be deemed to include this option provision except
that the total duration of this Pricing Agreement/Contract, including any renewals, shall
not exceed three years without approval of the Contracting Entity.
4. In all cases Pricing Agreement/Contract renewals must be approved by the Contracting
Entity.
DELIVERY: Bidders shall specify their proposed delivery times for the requested goods and
services in the Line-Item pricing area in the electronic bidding system. If a deadline is specified
and no alternative is proposed, the Bidder will have agreed to meet the stated deadline.
INSPECTION AND ACCEPTANCE AT DESTINATION:
1. Final inspection and acceptance shall be at destination. Acceptance will occur after the
goods or results of the services have been inspected and when determined by designated
competent staff to have met the bid specifications. Delivery does not constitute acceptance.
2. Although source inspection by the Contracting Entity is not anticipated under this Pricing
Agreement/Contract, the provisions of this article shall in no way be construed to limit the
rights of the Contracting Entity to otherwise conduct source inspections when it deems to
be appropriate.
F.O.B. DESTINATION:
1. The Bidder shall deliver each item F.O.B. Destination, Oklahoma City, Oklahoma, and to
any and all points designated in the bid specifications.
2. Inside delivery is required unless specifically and expressly stated in the bid specifications.
COMMERCIAL PACKAGING: Preservation, packaging, packing, and marking will be in
accordance with Bidder's best commercial practice to provide adequate protection against shipping
damage. Bidder is required to replace any goods damaged in shipping or delivery.
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