Renovation of a mixed-use development in Pawnee, Oklahoma. Completed plans call for the renovation of a 2,500-square-foot medical facility; and 1,200-square-foot municipal facility.

This Request for Proposal (RFP) is meant to provide prospective Offerors with sufficient information to enable them to prepare and submit proposals for consideration by Pawnee Nation of Oklahoma, a sovereign nation; hereby known as the "Owner" for Pawnee Nation Design Build Projects FY23. The intent of this RFP is to rapidly and cost effectively deliver a project using one Design-Build (DB). This will allow the Project Team to strategically and innovatively plan, fund, permit, design, and build in a manner which constructs the greatest amount and length of projects within the current available funding. The Project Team's initial focus should be to identify and begin construction on the projects or portions of project that are potentially and/or can quickly be made "shovel ready" while simultaneously working on other project areas within the program that are awaiting final design concepts. The Owner's Intent is that the DB will begin construction within one month after the Notice to Proceed. The Owner is requesting the Offeror to propose on the DB of the Pawnee Nation Youth Learning Center. Owner seeks the best innovative solutions to accelerate construction and deliver a product under budget while accomplishing the following: enhancing value and quality; adding the most enhancements possible within the available funding i.e., stretching the dollars to construct the greatest amount and length of projects within the current available funding. The targeted goal is to complete the suite of projects under budget with on-time delivery through innovations proposed by the DB team. The Pawnee Nation has adopted a Tribal Employment Rights Ordinance (TERO). The Contractor, its appointed agents and all other parties will agree to recognize the rights, responsibility, authority, and determinations of TERO. The Contractor and all other parties will recognize that TERO has a primary commitment to the employment of Pawnee Nation members and the hiring of Indian preference employees. WRITTEN INQUIRES All inquiries regarding this RFQ shall be submitted in writing to the Owner prior to 1 p.m. CST May 15, 2023. A response from the Owner to all inquiries shall be sent via email on or before 5:00 p.m. CST, May 16, 2023. All responses to this RFP must be received, with time and date recorded by authorized Owner's staff by the above date and time. Sole responsibility rests with the Offerors to see that their RFP response is received on time at the stated location. A proposal may be withdrawn prior to the due date and time by written request. Any proposal not withdrawn by the due date shall constitute an irrevocable offer. The Offeror is responsible for all costs incurred by firms prior to issuance of a fully executed contract. All material submitted regarding this RFP will become the property of the Owner and will only be returned to the Offeror at the Owner's option. o Proposals Reviewed by Selection Committee - May 23-26, 2023 o Approximate Face to Face Interview Date - May 30- June 1, 2023 o Approximate Selection Date - June 9, 2023 o Approximate Contract for Services - June 16, 2023 o Approximate Notice to Proceed - June 16, 2023 o Approximate Kickoff Meeting - June 21, 2023 Acceptance of Proposal Content The contents of the proposal of the successful Offeror, and the RFP may become all or part of the Scope of Work and as such contractual obligations. Failure of the successful Offeror to accept these obligations in a contract may result in cancellation of the award. Design Build (DB) bundle delivery method is an integrated team approach to the planning, design, and construction projects. This delivery method allows the Design Build team to apply their professional management capabilities during the planning and design of a project Then provides traditional construction services functioning as the prime General Contractor (GC) responsible for completing the work on schedule within a guaranteed maximum price. The Project Team's initial focus should be to identify and begin construction on the project or portions of the project that are potentially "shovel ready" and/or can quickly be made "shovel ready" while simultaneously working on other areas within the program that are awaiting such things as: NEPA clearance, permitting, right-of-way, funding, third party approvals The Owner's Intent is that the DB will begin construction within one month after the Notice to Proceed 1. Pawnee IHS Garage Drive-Through The Pawnee Indian Health Center plans to construct an approximate 2500 SF standalone drivethrough testing garage with office space adjacent to the existing Pawnee Indian Health Center to provide a more modern, safe, and adequate facility from which to provide health care services. The new testing garage will provide a drive-through testing/vaccination clinic. The office spaces will be provided for the OEH&E department. The drive-through garage site will also provide 25 additional parking spaces. The relocation of this department provides additional clinic space within the clinic, which will improve the overall operations of health care delivery. Additional information can be found in the attached Project Summary Documents (PSD). This project is funded through Indian Health Services (IHS). The current funds available for this project are $1,671,643.00 million, to cover all aspects of construction, including professional fees. 2. Courthouse Renovations Project The Pawnee Nation is looking to renovate the current Pawnee Nation Courthouse (approximately 1,200 square feet) into a two functional area that will serve as offices for the Pawnee Nation Enrollment Office and other general office/meeting spaces.. Upgrades to this area will include (but not limited to); MEP upgrades, new flooring throughout, lowering of ceiling, new air units with duct work, creation of new office spaces, secure filing rooms, bathroom upgrades, weatherization of windows, light fixtures, etc. As part of this renovation job scope, it will also include upgrades to the current Pawnee Nation Resource Complex, as this facility was just recently completed in 2015; this area is looking to add a wall and possible upgrades to a singular doorway area and a courtroom judge's podium. This project is funded through BIA ARPA Funding. The current funds available for this project are approximately $500,000, to cover all aspects of construction, including professional fees. 3. BIA Roof Rehabilitation Project The Pawnee Nation is looking to rehabilitate the Bureau of Indian Affairs (BIA) roof. The project will consist of installing a new metal roof (26 ga.) 2-12 pitch over the existing flat roof. And Relocate downspout on NE side. The BIA roof is approximately 170x 38. This project is funded through Tribal Funds. The current funds available for this project are approximately $75,000, to cover all aspects of construction, including professional fees. The Design Build Team will be responsible to develop and maintain an overall project cost and resource loaded linear schedule for the permitting, right-of-way, utilities, design, construction, and close out for the suite of projects using a "cost and resource loaded" linear schedule for both the preconstruction and construction phases of the Suite of Projects. Owner currently anticipates Notice to Proceed (NTP) for the contract June 16, 2023. Project closeout is anticipated by January 1, 2024. During the preconstruction phase, the schedule will include all detailed coordination efforts to optimize the design including all Designer activities, permitting / environmental activities, utilities, all third-party/stakeholder activities, right-of-way activities, construction, and all the Owner activities. The obligation of the Owner and Federal Agencies to complete specific submittal reviews will also be included in the project schedule. Award of RFP/Right to Reject The contract will be awarded to the successful Offeror whose proposal, conforms to the RFP, and is most advantageous to the Owner. The Owner reserves the right to reject all proposals and to waive informalities and irregularities in the proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Owner.