This is a service / maintenance or supply contract in Mobile, Alabama. Contact the soliciting agency for additional information.

Sealed bids must be in the Purchasing Department no later than the time specified in order to be considered. Submissions received after the deadline will not be considered. Envelopes must bear the name of the supplier, company address and the words "IFB 23-025 Septic Tank Cleaning Annual Contract" or "IFB 23-025 NO QUOTE." Facsimile or email bids will not be accepted. All bids must be submitted on the attached forms or your bid will be disqualified. Bidder shall furnish all the information required by the solicitation. The bidder's name must be typed or printed on the bid sheet, and signed by the bidder or appropriate authorized executive officer of the bidder's company. Bidders must initial any changes or erasures. Bidders should retain a copy of bids for their records. Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by identifying the addendum number and the date on the bid form. Failure to acknowledge receipt of any addendum by a bidder will result in rejection of the bid if MAWSS determines that the addendum contains information that materially changes the requirements. All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the bid, all prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred. MAWSS reserves the right to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to terminate the bid process at any time, if deemed by MAWSS to be in MAWSS's best interest. This "Invitation for Bid" with "Specifications," "Conditions," "Bid Form," signed by the successful bidder's authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the Invitation for Bid in order to illustrate the contract requirements, will constitute a contract for the goods and/or services to be purchased. Award will be by Total Cost. The bidder offers and agrees, if this bid is accepted, to furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB Mobile, Alabama. All items shall be delivered to our CC Williams WWTP located at 1600 Yeend St. Mobile, AL 36603 or to the job site as needed. The bidder shall state the expected length of delivery time on the Bid Form. After awarding this bid, but prior to any work being performed, a mandatory preconstruction meeting will be held between the bidder and representatives of the Mobile Area Water & Sewer System. The purpose of the meeting will be to review all matters concerning the project. Bidder understands that his/her bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids. There are no guaranteed quantities of Septic Tank Cleanings that will be purchased for this contract. Bidder understands and agrees that quantities will be purchased by MAWSS on an "as needed" basis. MAWSS shall not be committed to the purchase of a pre-established minimum quantity for any one item. A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing Buyer prior to award. In such cases, unit prices shall not be changed. It is the responsibility of the bidder to determine prior to the bid opening whether any amendment, additions, deletions or changes of any type have been made to this Invitation for Bid, Conditions, Specifications, Bid Form or any other bid documents. Bid documents and any amendments made to this bid will be posted on our website SPECIFICATIONS MAWSS maintains the wastewater system at 154 homes in the Richmond subdivision, 159 homes in the Saddlebrook subdivision, and 42 homes in the Polo Place subdivision. These homes have septic tanks that have to be vacuumed out and filters cleaned. Each tank has a 1000-gallon capacity which is located in the front yard of all of the homes. No digging is required for access to the tanks. Prospective bidders shall furnish all equipment, labor and materials to perform all work that is needed in vacuuming each septic tank. If awarded the contract, the lowest responsive bidder shall be responsible for: o Your company will need 3 to 4 sections of hose to access the tanks from the street. No vehicles are allowed on the homeowners' property. o The disposal site is approximately 20 miles from the Richmond subdivision which is located at 1600 Yeend St. The disposal site is a MAWSS's waste water treatment plant. No disposal fee will be charged. o Your company shall have up to 6 weeks to complete this job after the notice to proceed has been given. o Any damage caused by the contractor to the customers property will be the responsibility of the contractor to repair at their cost. o Prior to performing work at each residence, you must knock on the door to inform the customer you will be working at their home. o The tanks to be cleaned shall be at the discretion of MAWSS. o This company shall submit a line-item invoice showing the address of tank cleaned, date and associated MAWSS disposal ticket. o Take a site photo before and after cleaning operation. o This bid will include up to 150 septic tanks in the Richmond subdivision in the first-year of cleaning as budget allows. The other subdivisions' tanks will be cleaned in subsequent years. If you have any questions, you may contact Terry Herman by email at therman@mawss.com or by phone at 251- 378-3510. Contact Period: 5/1/2023 through 4/30/2024 with two possible 1-year extension options