This is a service / maintenance or supply contract in Salt Lake City, Utah. Contact the soliciting agency for additional information.

This Request for Proposals (RFP), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals (RFP) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability. Purpose of this Solicitation The purpose of this RFP is to enter into a contract with a qualified firm to install Upgrade or Repair Traffic Control Systems. It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is and will be determined by those who meet all minimum mandatory and contractor qualification requirements. See Mandatory Minimum requirements in prerequisite section. Also see the question attachment is the Buyer attachment Section. Length of the Contract The contract resulting from this RFP will be for FIVE (5) years. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The UDOT Procurement Services Division is the issuing procurement unit and Traffic and Safety is the conducting procurement unit for this RFP (referred to as the State). The reference number for this RFP is Solicitation #UDOT230294CN. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP. Additional Information Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Department of Transportation Division of Procurement officer overseeing this RFP. Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, or equivalent apply; and invites the submission of equivalent products by the Offerors. Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to proposal. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the Offerors expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit. The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA 63G-6a-707.5, but proposals may be accepted without discussions. Evaluation Administrative and Mandatory Minimum Requirement Compliance Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer attachments, questions, and items. The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP. The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP. The Questions section allows the State to ask Offerors questions regarding this RFP. The Items section includes the description of the procurement items being sought, and allows the Offerors to provide their pricing on the procurement items. Note: This section may or may not be used with every solicitation. Offerors must review each section carefully. To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP. Subject to Utah Code Section 63G-6a-709(2), in determining which proposal provides the best value to the Conducting Procurement Unit, the evaluation Committee and the Conducting Procurement Unit, pursuant to Utah Code Section 63G-6a-708, shall prepare a written justification statement that: (i) explains the score assigned to each evaluation category; and (ii) explains that the proposal with the highest total combined score provides the best value to the Conducting Procurement Unit, or if a cost benefit analysis is required, the final determination based on the cost benefit analysis. The State reserves the right to award the contract to technically qualified Offeror(s) with a lower score in the event the high scoring offer is determined to not be the best value offered to the State, based on a cost benefit analysis. After the evaluation and final scoring of proposals is completed, the State shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-708) to the eligible responsive and responsible Offeror with the highest score, subject to Utah Code Section 63G-6a-709(2), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b).