This is a service / maintenance or supply contract in Warner Robins, Georgia. Contact the soliciting agency for additional information.

All questions will be sent to Capt Alexander Ko (alexander.ko.1@us.af.mil) and Ms. Hannah Tuck (hannah.tuck.1@us.af.mil) by COB 12 May 2023. Answers to the questions will be added as an attachment to this posting on 15 May 2023. 1. Summary of Work Robins Air Force Base located in Warner Robins, GA requires air duct (HVAC systems) cleaning for XXX base buildings. The contractor shall provide labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to fulfill all cleaning requirements effectively and efficiently for all buildings in accordance with the Performance Work Statement (PWS). Services shall be performed, as needed, with the issuance of a BPA Call. Acceptance and Inspection shall be required upon completion of work. Section 2. Overview of Process 2.1 Air Duct (HVAC System) Cleaning. Contractor shall perform air duct (HVAC system) cleaning, including: 1. All air handler units, mechanical units, interior surfaces, heating & cooling coils, fans & fan compartments, and condensate pans. 2. All associated ductwork, plenums, grilles, registers, dampers, diffusers, turning vanes, PIUs, VAVs, mixing boxes, and other air stream components. 3. All porous materials inside the units with signs of possible or potential future microbial growth. 2.2 Specific Requirements. The contractor shall perform the following requirements: 1. Inspect all air ducts and identify any damages or parts that need to be replaced. 2. Provide video/pictures and applicable documents showing ducts before work starts and after work is completed. 3. Use duct surface equipment in conjunction with vacuum cleaning to dislodge dust and other particles. 4. Use vacuum equipment that exhausts particles outside of the building or use only HEPA vacuuming equipment if the vacuum exhausts inside of the building. 5. Sanitize and deodorize ducts to get rid of harmful and odor-causing bacteria and mold. 6. Protect all duct work to include resealing any access holes the service provider may have made or used so all ducts are airtight. 7. Adjust all units to the previous placements and settings after cleaning. 2.3 Cleaning and Compliance Standards. The HVAC systems cleaning shall be completed in accordance with NADCA standards for ACR of HVAC Systems, 2013. All work shall also be OSHA compliant and completed by OSHA certified technicians skilled and trained in HVAC systems cleaning. Furthermore, all disinfectant/cleaning solutions and chemicals shall be EPA approved and nontoxic. In addition, the contractor will also adhere to all applicable federal, state, city, and county safety codes, ordinances, and regulations. ACR of the NADCA Standard is a performance standard providing minimum procedural requirements. This standard has evolved from procedural-based guidelines, standards of care, and research originating from NADCA and other associated organizations. It is based on reliable principles, review of applicable industry literature and information, and practical experience. This standard establishes minimum performance requirements for assessing new and existing HVAC systems, evaluating the cleanliness of HVAC system components, determining the need to clean and cleaning and restoring systems to a verifiable cleanliness level. The standard also focuses on preventing job-related hazards, such as exposure to workers and occupants, and cross-contamination to the indoor environment. 2.4 Site Visit. Through coordination with the facility managers and contracting officer, contractors shall attend a site visit and inspect the site where services are to be performed prior to award. The purpose of site visits is to identify all general and local conditions that may affect the cost of contract performance and to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. 2.5 Safety Data Sheets. The Contractor shall submit for approval Safety Data Sheets for all chemicals and potentially hazardous materials (i.e., cleaners, dust, mold and other particles, etc.) anticipated to be used during performance of the contract. The SDS shall be reviewed and approved in writing prior to onsite use. Any other chemicals or potentially hazardous materials intended for use onsite shall be approved by the CO prior to onsite use. A list of chemicals, their intended use, SDS sheet, applicable specifications, trade name, and manufacturer shall be submitted to the CO no later than 10 days prior to onsite use, with certifications that the chemicals meet or exceed the contract requirements. 2.6 Training and Inspection Records. Contractor shall provide training records for any personnel working on-site and operating equipment. Inspection records for any equipment used on-site shall also be provided before work commences. 2.7 Scheduling Performance. At least five (5) business days prior to the start of any on-site work, the contractor shall contact the Facility Managers to coordinate and schedule access for the contractors. 2.8 Access Doors & Service Openings. Contractor shall utilize existing service openings where possible to access the interior of the ductwork and create new openings as needed to complete cleaning. Service openings installed into the system shall not degrade the structural, thermal, or functional integrity of the system. Service openings shall be created in a manner that allows for proper closure and not hinder, restrict, or alter the airflow within the air duct. Service opening construction materials and methods shall follow industry standards and local codes, using materials acceptable under those standards and codes. 2.9 Area Clean Up. Every precaution will be taken to keep the entire site free from any dust, dirt, and debris that may fall out of the ductwork during cleaning. All desks, computers, tables, chairs, and other equipment will be covered with drop clothes or plastic as needed while work is performed in each area. At the end of the system cleaning, a complete area clean-up will be performed by contractor technicians. Any hazardous materials will be removed from the property by the contractor and disposed of properly. There will be no dumping of hazardous materials on-site. The method of Contractor Selection has not been Determined at this time.