This is a service / maintenance or supply contract in Eastover, North Carolina. Contact the soliciting agency for additional information.

Scope of work Operation, maintenance, and management of the eastover sanitary district water distribution system The treatment system shall be visited and inspected as required by ncdeq, which requires the safe delivery of drinking water; Primary operator in responsible charge; 24-hour, seven day a week on call emergency response; Attendance at regulatory agency inspections and meetings; Coordination with north carolina regulatory agency regarding the operation of the water system; Upon testing of chlorine levels, collect bacteriological samples from the distribution system per the sample site plan and delivery to a certified laboratory for analysis; Comply with the requirements of the lead and copper program, including distribution of lead and copper educational material and coordination of lead and copper sampling, as required by north carolina public water supply section; Collect and deliver to the laboratory samples according to the sample site plan for disinfection by-product monitoring as required by the north carolina public water supply section; Track compliance monitoring and collect and deliver to a certified laboratory those parameters required according to the north carolina public water supply section; Monitor and record key operational and process control parameters; Monitor inventory levels of chemicals, parts, and supplies and coordinate replenishment; Maintain an operator log recording all operational adjustments and maintenance activities; Notify the esd of any permit violations or specific equipment issues or capital requirements immediately upon discovery. The contractor will indicate the reason for the violation or problems and provide an opinion of options and recommendations based on its experience in managing utilities; Lubricate equipment as needed; Contractor will read up to 3,000 meters per month; Resident operator on site 40 hours a week to take care of work orders and daily tasks; Inspect 5 lift stations once a week; Lawn maintenance (booster pump stations, tower, vault, etc.); Small leaks and repairs Operation, maintenance, and management of the eastover sanitary district wastewater collection system 24-hour, seven day a week on-call emergency response; Respond to sanitary sewer overflows and issue verbal reports within 24 hours and written notification and report to ncdenr within 5 days; Notify the esd of any violations or specific equipment issues or capital requirements immediately upon discovery and indicate the reason for the violation or problems and provide an opinion of options and recommendations based on its experience in managing utilities; Maintain an operator log at each lift station recording all operational adjustments and maintenance activities; Annual visual inspection of the collection system and semi-annual inspections of high-priority lines; Prepare grease education material to be used as a template for biannual distribution to sewer customers; Clean 6,000 ft of the sewer collection system per year; Repair and/or unclog sewer lines to a depth of four feet; Repair and/or unclog sewer cleanouts to a depth of four feet; Attendance at regulatory agency inspections and meetings; Coordination with north carolina regulatory agencies regarding the operation of the wastewater system; Respond to customer inquiries concerning the wastewater collection system; Bi-annual cleaning of 5 lift stations; Lubricate equipment as needed The specifications included in this package describe the services that the eastover sanitary district feels are necessary to meet the performance requirements of this rfp and shall be considered the minimum standards expected of the proposer. However, the specifications are not intended to purposefully exclude potential bidders. If the vendor is unable to meet any of the specifications as outlined therein, vendors are advised to submit questions and concerns regarding the specifications during the question and answer period described above. If the vendor does not submit questions or concerns regarding the specifications, the eastover sanitary district shall assume it is able to fully comply with these specifications. The eastover sanitary district shall be the sole and final judge of compliance with all specifications. The eastover sanitary district further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations. RFP will be awarded based on best overall value method of award Proposals will be evaluated and award made based on considering the following criteria to result in an award most advantageous to the Eastover Sanitary District. .All such insurance shall meet all laws of the County of North Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina. The CONTRACTOR shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing North Carolina laws or this Contract. Should additional information be necessary to prepare a proposal, written questions via email relating to such information may be submitted to Lisa W. Lloyd at manageresd@ncrrbiz.com no later than 4:00 P.M., Wednesday, June 7, 2023.