Deadline for Questions
Date: May 18, 2023 Any questions regarding this IFB must be submitted in writing by, via email to the Contract Analyst listed on
Page 2 of this IFB. All questions must be received prior to the deadline for questions. Emails should include
the individual's name, firm name, address, and must reference IFB # 22YS0032. All answers will be posted
on the Cal eProcure website. Upon award, the Contractor shall be required to provide the following Insurance Requirements as listed in Exhibit D
It is the opinion of CalVet that this IFB is complete and without need of explanation. This IFB can be made available
in a text-only format as a disability-related reasonable accommodation compliant with the California Government
Code and Americans with Disabilities Act (ADA). Please note that no verbal information given will be binding upon CalVet unless such information is issued in writing
as an official addendum. If you have questions or should you need any clarifying information, the contact person for
this IFB is Packaging and Submittal Instructions
a) All proposals and cost information must be submitted and received by the CalVet by the Final Date for
Submission of Bid as identified in Section C)1) - Key Action Dates.
b) Bids must be submitted via e-mail to: lejuan.bean@calvet.ca.gov
c) The e-mail submittal format is the following:
1. The subject line of the submittal e-mail must read, "Response to CalVet Solicitation: 22YS0032.
2. The body of the e-mail must read:
DO NOT OPEN
Solicitation # 22YS0032
CalVet Office of Procurement and Contracts
ATTENTION: Le'Juan Bean
Bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt
of a bid by contacting the CalVet Contract Analyst identified in the cover letter of this IFB.
d) Bidders are solely responsible for understanding the scope of work and all requirements, terms,
conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it
is Bidder's responsibility to request clarification or assistance before submitting a bid. Please note that
no verbal information shall be binding upon the State unless the State issues such information in writing
as an official addendum. If the IFB is modified prior to the final bid submission date, the State shall issue
an addendum to all bidders that received a bid package. By virtue of submitting a bid, Bidder is accepting
the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of
award of the Agreement are the responsibility of Bidder and shall not be charged to the State.
e) Bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid
prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written,
shall not be considered.
f) Bidder's bid may be withdrawn from consideration by submitting a written withdrawal request to the State,
signed by Bidder or an authorized agent prior to the public bid opening. The bid is binding once it is
opened by the State and may not be withdrawn without cause.
4) Evaluation and Selection
a) All bid packages properly received according to the IFB Instructions on or before the bid due date and
time shall be publicly opened and the rates read on the date and time specified in Section C)1),
Key Action Dates, Bid Opening, at the following address:
Remotely, due to COVID-19 building closure
Bidders who plan to attend the virtual public bid opening must notify the CalVet Contract Analyst listed
in the cover letter of this IFB at least three (3) business days before the date of the public bid opening
Section C.1, Key Action Dates, Bid Opening. If Bidder and/or Bidder's representative require reasonable
accommodation to participate in the Public Bid Opening, Bidder must contact the CalVet Contract Analyst
identified in this package and identify what reasonable accommodation(s) is required for Bidder to
participate
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