The term of the Contract shall be in effect for twelve (12) months beginning July 1, 2023 to
June 30, 2024, subject to earlier termination or extension pursuant to the terms of the bid.
III. The Agreement shall renew automatically under the same terms and conditions subject to
the appropriation of funds by the County Commission, from year to year for three (3)
additional consecutive one-year periods unless notice is given by either party to the other by
U.S. Mail, Fax, or E-mail of its intent not to renew.
IV. TERMINATION FOR CAUSE
A. If, through any cause, Bidder fails to fulfill in a timely and proper manner Bidder's obligations
under this Contract or if Bidder violates any of the covenants, agreements, or stipulations of
this Contract, the County may order Bidder by written notice to stop the services or any
portion of them until the cause for such order has been eliminated. If Bidder fails to correct the
deficiency within the time period specified in such notice, which time period shall be
reasonable under the circumstances, the County shall have the right to immediately terminate
this Contract. The Bidder shall be entitled to receive just and equitable compensation for any
work satisfactorily completed hereunder prior to such termination.
B. Notwithstanding the above, Bidder shall not be relieved of liability to the County for damag INSPECTION OF MATERIALS:
THE COUNTY RESERVES THE RIGHT TO INSPECT MATERIALS PROVIDED BY THE BIDDER THROUGH A
CONTRACT RESULTING FROM THIS BID TO DETERMINE THEIR QUALITY, FITNESS AND SUITABILITY.
INSPECTION OF THESE MATERIALS MAY BE CONDUCTED WHENEVER THE COUNTY CONSIDERS NECESSARY.
MANUFACTURER'S INFORMATION:
ANY BID MADE IN RESPONSE TO THIS INVITATION MUST INCLUDE THE MANUFACTURER'S MAKE AND MODEL
NUMBER (AS APPLICABLE) OF EACH ITEM AND LITERATURE CLEARLY DESCRIBING THE ITEM. FAILURE TO
PROVIDE THIS INFORMATION MY RESULT IN REJECTION OF THE BID.
MATERIALS AND WORKMANSHIP:
ALL MATERIALS FURNISHED BY THE BIDDER SHALL BE FREE FROM DEFECTS AND IMPERFECTIONS.
WORKMANSHIP SHALL BE IN ACCORD WITH THE BEST INDUSTRY STANDARDS AND PRACTICES. BOTH
MATERIALS AND WORKMANSHIP SHALL BE SUBJECT TO THE APPROVAL OF THE COUNTY.
BRIBES, GRATUITIES, AND KICKBACKS:
THE PROCUREMENT CODE, SECTIONS 13-1-28 THROUGH 13-1-199, NMSA, 1978 IMPOSES CIVIL AND CRIMINAL
PENALTIES FOR CODE VIOLATIONS. IN ADDITION THE NEW MEXICO CRIMINAL STATUES IMPOSE
FELONY/PENALTIES FOR ILLEGAL BRIBES, GRATUITIES AND KICKBACKS.
ESCALATION CLAUSE:
AN ESCALATION CLAUSE IS USED AS PART OF THE BID PROPOSAL IN ACCORDANCE WITH THE TERMS OF
THE ESCALATION CLAUSE ON PAGE 20 OF THIS BID.
CERTIFICATES OF INSURANCE:
CONTRACTOR SHALL FURNISH CERTIFICATES OF INSURANCE IN THE AMOUNTS STATED IN THE BID AND ON
FORMS ACCEPTABLE TO THE COUNTY PRIOR TO AWARD OF THE BID AND COMMENCING SERVICES. THE
CERTIFICATES SHALL SPECIFICALLY PROVIDE THAT THE COVERAGE AFFORDED UNDER THE POLICY OR
POLICIES WILL NOT BE CANCELED OR MATERIALLY CHANGED UNLESS PRIOR WRITTEN NOTICE HAS BEEN
GIVEN TO COUNTY.
ADDITIONAL BONDS AND INSURANCE:
PRIOR TO DELIVERY OF THE EXECUTED AGREEMENT BY COUNTY TO CONTRACTOR, COUNTY MAY REQUIRE
CONTRACTOR TO FURNISH SUCH OTHER BONDS AND SUCH ADDITIONAL INSURANCE, IN SUCH FORM AND
WITH SUCH SURETIES OR INSURERS, AS COUNTY MAY REQUIRE. IF SUCH OTHER BONDS OR SUCH OTHER
INSURANCE ARE SPECIFIED BY WRITTEN INSTRUCTIONS GIVEN PRIOR TO OPENING OF BIDS/PROPOSALS,
THE PREMIUMS SHALL BE PAID BY CONTRACT
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