3. The Clio Area Schools Board of Education shall give formal consideration to these
bids at the next Board meeting after the bids are opened, contingent upon final
tabulation of the bids prior to the Board meeting. This schedule Board meeting date is
June 20, 2023.
4. Bids shall be submitted on the attached bidding form or a true copy thereof.
5. No bid may be withdrawn for a period of thirty days after the scheduled closing time
for bids.
6. The Clio Area Schools Board of Education has been issued a Michigan Sales Tax
Exemption Certificate. Sales Tax will not apply to any purchase.
7. The Clio Area Schools Board of Education reserves the right to make an award to
individual vendors (by each item, by groups of items or for all items for the bid) and to
reject any and all bids in whole or part if in its judgment the best interest of the schools
will be served.
8. The Clio Area Schools Board of Education reserves the right to reject any or all bids
in whole or in part or to waive any informalities or irregularities, if, in its judgement, the
best interest of the school district will be served.
9. Termination: The Clio Area Schools Board of Education has the right to terminate this
contract at any time for cause.
10. Review: After the public opening of bids, the finance departments of Clio Area
Schools will review the bids. The proposal with the lowest qualified bid will be checked
for completeness and accuracy of mathematical extensions and additions. All proposals
may be subject to verifications. If the errors on math and brands are within tolerance
levels described in the contract, the bottom line will be adjusted, and if the proposal is
still the lowest bid, the proposal disclosure procedure will continue.
11. Clarifications: The Clio Area Schools Board of Education reserves the right, at any
time after opening and prior to bid award, to request clarification from any Bidder,
address technical questions, or to seek or provide other information regarding the
Bidder's proposal. Such a process may be used in order to assure mutual
understanding between both parties and to aid in determination of responsiveness or
responsibility.
12. Indemnification: The contractor agrees to hold and save the school systems, its
officers, agents, and employees harmless from liability of any kind, including costs and
expenses, with respect to any claim, action, cost or judgment for patent, copyright or
trademark infringement arising out of the purchase or use of equipment or use of
equipment, materials, supplies, or services covered by this contract
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