1. Provide resident engineer and necessary construction inspection staff to ensure that improvements are completed in accordance with the approved contract plans and documents. 2. Attend IDOT Pre-construction meeting(s) with City and IDOT. 3. Complete and maintain required reports, plan changes, anticipated cost changes, extra work, tec. Submittal of weekly report to the city, IDOT and the Contractor. 4. Facilitate progress meetings with the contractor and subs, utility companies, IDOT, and City. Ensure that the contractor provides updated project schedule for progress meetings. 5. Coordinate with the City on Public Relations items. 6. Maintain records during construction to document field changes, prepare and provide asbuilt drawings (hard copy and electronic) to the city. 7. Measure and document quantities meeting IDOT requirements. Prepare and submit various reports such as partial and final pay estimates, change orders, material reports, records, etc. 8. Provide and complete QA/QC material testing as required by IDOT. 9. Complete all final IDOT quantity and material documentation for Contract completion and close out. The City of Washington is requesting Statements of Interest and Qualifications from professional service firms or teams to assist the city in engineering services for construction inspection of the Nofsinger Road Realignment Project. The project is being funded partially by HSIP, HIP, and local funding sources and will be administered through Illinois Department of Transportation (IDOT) and sent to engineering firms that have shown past interest in construction inspection work with the City of Washington. The advertisement will provide for at least 14 calendar days. Any Statement of Interest and Qualifications received after the announced time and date for submittal, whether by mail or otherwise, will be rejected. Teams are responsible for ensuring that the City of Washington receives their Statements before the deadline indicated. Statements received after the announced time and date of receipt, by mail or otherwise, will not be considered. Teams should submit three (2) hard copies and one (1) electronic copy of a Statement of Interest and Qualifications. Each team will be considered and ranked by City Staff upon the criteria listed herein. The City will then enter into negotiations with the top-ranked team. The negotiations will be to establish a detailed scope of services and total cost for services. Should the top-ranked team and the City of Washington not be able to reach an agreement, the City will terminate negotiations with that team and open negotiations with the second ranked team. This process does not obligate the City to award a contract, or pay any cost incurred in the preparation of the teams responding to this request. The City reserves the right to accept or reject any or all statements received as a result of this request. All information submitted in response to this request will become the property of the City. The City of Washington requires professional Phase III engineering services for the realignment of Nofsinger Road from Cruger Road to Santa Fe Road and the reconstruction and signalization of the new intersection with Boyd Parkway. The City of Washington has received HSIP funding from IDOT for the reconstruction and signalization of Boyd Parkway intersection, and additional funding through Congressman LaHood's office for this project. The project is slated for the August 2023 letting. Specific timelines will be mutually agreed upon between the selected team and the City. The Phase 3 contract will be funded 80/20 with HIP funds acquired from Congressman LaHood's office and administered through IDOT. The selected team shall submit invoices at the end of each calendar month; such statements shall be inclusive of a detailed breakdown of all charges incurred. The team lead shall review and approve any such invoice. The invoice detail shall indicate the personnel name, title, rate of pay, hours charged per day, and task worked. All direct costs and subconsultants/vendor participation shall be itemized. Multipliers will be clearly indicated and applied to total man-hours summated for the period. Invoices shall be based upon actual hours of performance.
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