This is a service / maintenance or supply contract in Albany, New York. Contact the soliciting agency for additional information.

A Minority Participation plan or Minority Participation Waiver must be a part of each submission. If either the bid deposit or applicable minority participation documents are not submitted with the bid, the bid may be deemed incomplete and may not be considered. A performance bond is not required. The successful bidder must comply with Sections 220-223 of the New York State Labor Law and/or section 42-161 of the Code of the City of Albany pertaining to the Albany Living Wage Ordinance. SEALED BIDS WILL BE RECEIVED BY THE CITY OF ALBANY UNTIL 90 MINUTES PRIOR TO THE TIME DESIGNATED FOR THE OPENING OF BIDS. PLEASE ATTACH PROPER POSTAGE. Pursuant to the provisions of Section 103 of General Municipal Law, sealed proposals will be received by the City of Albany at the aforesaid address for furnishing the Item(s) listed in this proposal. When submitting a bid, you must: 1. Prepare your bid on this form using black ink or typewriter. Write the name of your company on each page of the bid, in the space provided. 2. If your bid deviates from the specifications, please explain such deviations or qualifications in full. Attach a separate sheet setting forth such explanation if necessary. The City reserves the right to determine if a bid is unresponsive. The City will not make any determinations of item equivalency prior to the bid submission date. 3. Sign the bid. By signing, you indicate full knowledge and acceptance of the General Specification and other requirements of the Bid Proposal. The bid must be completed in the name of the bidder, corporate or other, and must be fully and properly executed by an authorized person. Bids shall remain valid for 45 days from the date of the bid opening. 4. Record the required information on the envelope containing the sealed bid. 5. Mail the bid promptly in order for it to be received before the time of the bid opening. Late bids will be rejected. If you wish to remain on the City's bidder's list, it is important that you answer this proposal. Failure to respond to three successive proposals may result in your name being removed from the mailing list for this commodity group. It is also requested that you indicate your reason for not bidding. 6. A bid bond is not required for this bid. 7. Each Bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions, there relating to construction and labor, and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. Bidder should thoroughly examine and familiarize himself with the equipment, Technical Specifications, and Contract Documents. Contractor, by execution of Contract, shall in no way be relieved of any obligation under it, due to failure to receive or examine any form or legal instrument or to visit Site and acquaint himself with conditions there existing. City of Albany will be justified in rejecting any claim based on facts regarding which Contractor should have been on notice as a result thereof. 8. Award to contract will be made only to the lowest responsible bidder, whose proposal shall comply with all the provisions required to make it normal. 9. The City of Albany reserves the right to reject any or all proposals, and may advertise for new proposals, if in its opinion the best interests of the City of Albany will thereby be promoted. The bidder must be prepared if requested by the City of Albany to present evidence of experience, ability and financial standing, as well as a statement as to plant and machinery. 10. For materials and supplies separately sold to the City of Albany for incorporation into work under this Contract, the City of Albany is exempt from all sales tax and compensating use tax of the State of New York. The purchase by the Contractor or by subcontractors of materials for incorporation into the work under this Contract will be a purchase or procurement for resale to the City of Albany and therefore not subject to the aforementioned sales compensating use tax. All bids prices by the Contractor as well as all subcontract agreements made by the Contractor shall separate the costs of materials from all other costs involved in the incorporation of such materials into the work under this Contract. 11. The Contractor shall, upon request by the City of Albany, furnish a bill of sale or other instrument indicating the quantities and types of materials purchased directly by the Contractor or subcontractors for incorporation into the work under this Contract. Upon delivery of all materials to the site, the Contractor shall mark or otherwise identify all materials to be incorporated into the work under this Contract. Only those materials so identified will be under this Contract. Only those materials so identified will be exempt from sales or compensating use tax under this specification. 12. This exemption does not apply to machinery, equipment, tools or other items purchased, leased, rented or otherwise acquired for use of the Contractor, even though said equipment is used either entirely or in part on this Contract. This exemption shall apply only to materials fully incorporated into the work under this Contract as accepted and approved by the City CONTRACT PERIOD: Execution of contract through December 31, 2023