This is a service / maintenance or supply contract in St Petersburg, Florida. Contact the soliciting agency for additional information.

ST PETERSBURG, VA REGIONAL OFFICE 9500 BAY PINES BLVD ST PETERSBURG, FL 33744 STATEMENT OF WORK UPS SYSTEM & BATTERIES MAINTENANCE CONTRACT 1. GENERAL Introduction. The Uninterrupted Power Supply (UPS) is essential for the St Petersburg Veterans Administration Regional Office (VARO) to complete its mission. The Liebert SRS 300 75-125 UPS systems power solution currently at the St Petersburg VARO ensures uninterrupted power, and the preventive maintenance of the UPS system and batteries is crucial. Scope of work. The UPS system and batteries maintenance contract is intended to provide complete full preventive maintenance, repair, modification, and installation services for the components of the UPS system and batteries within the St Petersburg VARO Network Support Center (NSC). The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware, freight, lodging, transportation costs (rental car, air fare, etc.), PERDIEM, and transportation to and from work site necessary to effectively and efficiently fulfill all the requirements of this Statement of Work (SOW). The scope of services includes routine and preventive maintenance (PM) to existing UPS system and batteries specified in the contract. Cost of major repair parts required to bring to or maintain the UPS battery system to the manufactures specifications is the responsibility of St Petersburg VARO so long as the component failure is not the result of deficient maintenance. New and or additional UPS system and battery components repaired and/or installed during the duration of the contract will be maintained under this maintenance contract. The Contractor will coordinate with the Contracting Officer Representative (COR) on any new and additional component implementation to ensure that any project related warranty and contractual service on new hardware remains in force. Duration. The term of this requirement consists of a one (1) year base period with four (4) one (1) year option periods. 2. GOVERNMENT FURNISHED ITEMS The government shall provide at no cost parking space, use of restrooms, use of canteen, and retail store, and access to the VARO loading docks as necessary. 3. CONTRACTOR FURNISHED ITEMS AND SERVICES GENERAL. The Contractor shall be responsible for performing all routine maintenance and repair work required to maintain the UPS system and batteries in the condition prescribed by the original equipment manufacturers recommended guidelines and/or warranty requirements where the warranty remains in force. This is to include all components, accessories, new updates, firmware, bug patches, fixes etc. The Contractor shall work closely with the COR, and the St Petersburg VARO Support Services Division to address various trouble calls. Contractor shall replace-with-kind all damaged components of the UPS battery system. Competencies. The Contractor will have a thorough knowledge of the installation and full functionality of the current UPS system and batteries. The Contractor will be familiar with the current UPS battery system components, their installation, operation, repair, functionality, and market availability. Installation / Diagnostic tools. The Contractor shall provide and utilize on the job site any diagnostic equipment that will enable the Contractor to repair and return all UPS battery system components to the original performance specifications as outlined in the original manufactures guidelines. 4. SECURITY. The Contractor is required to enter and exit the St Petersburg VARO through the front entrance and will always be escorted. Upon entering the building, the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. The contractor will be escorted at all times while inside the Regional Office. Due to the sensitivity and personal information processed at the VARO the Contractor as well as the Contractors employees will be required to complete VA Privacy and Information Security Awareness Training VA TMS 10176. Certification of completion of training will be submitted to the COR within 10 working days from the contract award date. In addition, a VA Form 20-0334 must be completed by the Contractor, contractor employees, and sub-contractors and original copies turned in to the COR prior beginning installation. SAFETY. Equipment - The Contractor shall provide all safety equipment/devices, MSDS, personal protective equipment and clothing as required for its employees. Copies of all MSDS shall be provided to the COR Compliance with Laws. Contractor represents and warrants that the performance of this contract and the furnishing of goods or services required shall be in accordance with the applicable standards, provisions and stipulations of all pertinent Federal, State or Authority laws, rules, regulations, resolutions, and ordinances including but not limited to the Fair Labor Standards Act, the Equal Employment Opportunity rules and regulations, the Transportation Safety Act, the National Environmental Policy Act, and the Occupational Safety and Health Acts. Minimum Certifications, Training, Experience: The Contractor shall adhere to the NFPA 70B standards as well as ANSI C132.1 as they pertain to electrical equipment maintenance. The Contractor, at its own expense and in its own name, must provide and keep in force during the term of this Agreement, the following insurance coverage s, provided by a company(s) licensed to conduct business in the State of Florida: Worker s Compensation Insurance, including Employer s Liability Insurance, complying with the laws of the Florida. Comprehensive General Liability Insurance, including Contractual Liability and Products Completed Operations Liability as well as coverage on all Contractor s equipment owned, hired or used in performance of this contract. DESCRIPTION OF SERVICES. The following services shall be provided by the Contractor: Scheduled Maintenance. The contractor shall perform quarterly scheduled maintenance on the UPS system and batteries in the Network Service Center (NSC) at the St Petersburg VARO. Contractor will provide all parts, labor and expertise necessary to complete required maintenance tasks to include but not limited to: SRS 300 75-125 Semiannually check power capacitors, vent caps, voltage and current meter readings, harmonic trap filter currents, breakers, fuses, connections, wiring, contacts, cables,etc. Annually check and record phase-to-phase input voltage and currents, record low voltage power supply levels, check for evidence of heat discoloration, check inverter and rectifier snubbers for signs of damage. Ensure SRC 300 75-125 is functioning per manufactures specifications PPC 75-125 Perform Infrared Scan verifying tightness of circuit breakers and panel board(s) branch circuits, high and low voltage junction box terminals, transformer, terminal block, and ground/neutral bus bar connections. Verify continuity of fuses, grounding electrode conductor (all isolated grounds), and EPO lamps are illuminated. Ensure PPC 75-125 is functioning per manufactures specifications. Sealed Battery Cabinet W/30ea, UPS batteries quarterly visually inspect for cleanliness, leakage, corrosion, gas/vapor leaks, voltage levels, charging current, ohmic readings, float voltage of cells etc. Ensure all batteries are functioning per manufactures specifications Unscheduled maintenance. Emergency requests will be responded to within 4 hours, 24hrs/day, 7 days/week. Inoperable UPS battery components will be repaired or replaced within 24 hours. Parts include those items that must be replaced due to fair wear and tear. The cost for parts and labor for maintenance or damage resulting from operator negligence may be submitted through the Contracting Officer for consideration of payment. UPS Battery Components. The contractor shall ensure components to the following UPS battery system are able to be obtained and maintained as required: Liebert SRS 300 75-125 1 Liebert PPC 75-125 1 Liebert Sealed Battery Cabinet 2 W/30ea, UPS 12-270FR VRLA batteries Total of 96 UPS 12-270FR VRLA batteries UPS battery spare parts inventory. The contractors will maintain a spare parts inventory sufficient for specified maintenance and repair requirements to keep the UPS systems and batteries components continuously operating. Contractor shall at the end of the contract purchase and install new replacement batteries as part of the close out. Mishaps Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer s representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. If requested by the cognizant contracting officer, the contracting officer s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed. Hazardous waste disposal The contractor is required to remove all material premises and dispose of in accordance with federal and state requirements (i.e., used cleaning cloths, batteries, etc.). Performance Requirements. Compliance with documents listed as non-mandatory is the contractors' option. Mandatory compliance 6.1 29 CFR 1926 6.2 Corps of Engineers Manual EM 385-1-1, "General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents. EM 385-1-1 can be found 7 Quality Control The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract. The finalized QCP will be accepted by the Government within 10 days from the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable .