The Agency Contact named below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular mail, express mailor electronic mail), concerning this procurement shall be addressed to: Vickie Cravens Division of General Administration Public Service Commission Energy and Environment Cabinet 211 Sower Blvd, Frankfort, KY 40601 Telephone: (502) 782-2646 Email: Vickie.Cravens@ky.gov From the issue date of this RFP until a Contractor(s) is selected and the selection is announced, Offerors shall not communicate with any other Commonwealth staff concerning this RFP. Question Deadline 07/21/2023 at 3:30 PM ET. Written Questions due. Questions must be submitted in writing to the Agency Contact. The Commonwealth will respond to salient questions in writing by issuing an Addendum to the Solicitation. Anticipated Commonwealth Response to Written Questions July 31, 2023 Proposals shall be submitted in three (3) parts: The Technical Proposal, the Cost Proposal, and Proprietary Information. Each part shall consist of one document attachment. Do not submit multiple document attachments as Technical, Cost or Proprietary. All files shall be labeled accordingly. Attachments may not exceed 65,000 KB. Proposals submitted online must be in an "Accepted" status and shall be assigned a date and time stamp from the electronic system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online proposal after the published date and time for closing. A proposal may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state's electronic signature. Proposals shall be submitted in three (3) parts: the Technical Proposal, the Cost Proposal, and Proprietary Information. Each part shall consist of one document. Do not submit multiple documents as Technical, Cost or Proprietary. 1. Proposals must be submitted electronically in the electronic System, Kentucky Vendor Self Service site. a. The Technical Proposal shall be submitted on one (1) document marked Technical (in Microsoft Word, Microsoft Excel or PDF format ONLY). Do not include embedded documents, hyperlinks or hyperlinks to videos. The document should be named in the following manner: Technical - Name of offeror RFP number b. The Cost Proposal shall be submitted on one (1) document marked Cost (in Microsoft Word, Microsoft Excel or PDF format ONLY). Do not include embedded documents, hyperlinks or hyperlinks to videos. The document should be named in the following manner: Cost - Name of offeror RFP number c. Any Proprietary Information shall be submitted on one (1) document marked Proprietary (in Microsoft Word, Microsoft Excel or PDF format ONLY). Do not include embedded documents, hyperlinks or hyperlinks to videos. The document should be named in the following manner: Proprietary - Name of offeror RFP number All submitted Technical and Cost Proposals shall remain valid for a minimum of six (6) months after the proposal due date. The Commonwealth reserves the right at its discretion to reject any and all offers. The Commonwealth also reserves the right at its discretion to waive informalities and minor irregularities in offers received. The initial term of the Contract is anticipated to be from September 1, 2023 through June 30, 2024. This agreement is not effective until the Secretary of the Finance and Administration Cabinet or his authorized designee has approved the Contract and until the Contract has been filed with the Legislative Research Commission, Government Contract Review Committee. The Commonwealth reserves the right to renew this contract for up to two (2) additional two (2) year periods. Renewal shall be subject to prior approval from the Secretary of the Finance and Administration Cabinet, or this authorized designee, and the LRC Government Contract Review Committee in accordance with KRS 45A.695 and KRS 45A.705. The method of Contractor Selection has not been Determined at this time.
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