This is a service / maintenance or supply contract in Allentown, Pennsylvania. Contact the soliciting agency for additional information.

It is the intent of this quote to create a rotation of Roofing Contractors to provide Roofing Inspections for the City of Allentown's Community and Economic Development on various properties in the City of Allentown. Electronic submissions must include a scanned copy of the Bid Bond Electronically in the appropriate drop down. For electronic submissions, Original Bid Bond must be received by the Purchasing Office no later than the public opening date and time, in a clearly marked envelope, stating the Bid Number. If you are mailing the bid security, please mail it to: City of Allentown Purchasing Department Quote No. 2023-012 435 Hamilton Street Room 234 Allentown, PA 18101-1699 Quotes must be submitted on the forms issued. Unsigned quotes will not be accepted. No quote may be considered if received after the time shown on Page 1. Contractors are expected to examine all instructions, specifications, drawings, sites, installation, etc. Failure to do so will be at the Contractor's risk. Erasures or other changes must be initialed by the person signing the bid. SCOPE OF WORK The City of Allentown intends to secure several Contractors to provide Roofing Inspections for the City of Allentown's Community and Economic Development on commercial and/or residential properties in the City of Allentown. The City reserves the right to choose Contractors based on qualifications. Contractors shall supply a Roof Inspection Report to the City. This report must contain any observed damage or deterioration of roofing components; it must also detail the cause of deterioration or damage along with suggested repair vs. replacement. In addition, all damage must be documented with photographs that support this report. The Contractor shall appear on site within five (5) business days upon receiving notification from the City. The Contractor shall provide an Inspection Report to the City within ten (10) business days after inspection of the premise. The Contractor shall appear, upon request, on site within five (5) business days after notification that roof repairs were completed to conduct a reinspection. An additional report will be provided to the City indicating repairs were corrected. Along with the Inspection Report the Contractor may provide, in a sealed envelope, a bid for repairs. However, the bid will not be opened unless no bids are received for this project. This bid will be awarded to the Inspection Contractor as long as it is within 20% of the initial cost estimate prepared by our in-house project manager. Proof of Performance must be submitted along with final invoice. Contractor must guarantee all work and materials per industry standards. There are no guarantees as to how many call outs Contractor will receive in a twelve (12) month period. The Purchasing Agent, as the designee of the Mayor, has the sole responsibility and authority for negotiating, placing, and when necessary, modifying each and every Request for Quotation, purchase order or other award issued by the City of Allentown. In the discharge of these responsibilities, the Purchasing Agent may be assisted by assigned Buyers. No other City officer or employee is authorized to order supplies or services, enter into purchase negotiations, or in any way obligate the government of the City of Allentown for indebtedness. Any purchases contrary to these provisions and authorities shall be void and the City shall not be bound thereby. Each bid shall be accompanied by an original Bid Bond signed by a surety company, with original signatures, authorized to do business in Pennsylvania in the amount equal to ten (10%) percent of the bid total or a Certified Check, an Irrevocable Letter of Credit, or bank check in an amount equal to ten (10%) percent of the bid total. Please have this as the 1st item in the submittal package. Each contractor is required to be in compliance with the City of Allentown local tax requirements. Accordingly, the selected contractor shall register for and obtain a business tax license prior to the execution of this contract. Forms are available at the office of the Department of Finance, Bureau of Revenue & Audit, Room 215, City Hall, 435 Hamilton Street, Allentown, PA 18101. Please contact the Revenue & Audit Department, at 610-437-7506, if you have any questions. In the event that sufficient funds are not appropriated by the Council of the City of Allentown, Pennsylvania; or, if appropriated, are not allocated or available; or, in the event the amounts due hereunder are to be paid with funds given to the City by another private or government entity, and such funds are not sufficient for continuation of this agreement during any fiscal year after the City's first fiscal year; the City may, without breach, upon prior written notice to the Vendor, terminate the contract in whole or in part. Questions: If any Vendor contemplating the submission of a quotation on this invitation is in doubt as to the true meaning of any part of the plans, specification or other document, they should submit a written request for an interpretation thereof to the Purchasing Agent at purchasing.agent@allentownpa.gov not less than five (5) working days prior to quotation due date. An interpretation of the quotation invitation document will be made only by written addendum issued to each potential bidder. All notices, demands, requests, instructions, approvals, proposals and claims must be in writing. Any questions regarding this Quote should be posted to the questions link under the appropriate solicitation on electronically. No telephone calls with questions will be taken. The Purchasing Department will answer questions directly within Public Purchase. Any questions that result in material changes to the bid will result in a written addendum. It is the responsibility of each vendor to check the question and answer section of each bid for questions and responses/clarifications. Inquiries received after the close of the question period will not receive responses. The City Will Not Be Responsible for Explanations or Interpretations of Quotation Invitation Documents Except as Issued in Accordance Herewith. Minority and Women Business Enterprise Participation: When procuring property or services to be paid for in whole or in part with community Development Block Grant funds, all grant recipients must follow procurement policies and procedures that meet federal standards. Procurement methods are based on full and open competition, with very limited exceptions. It is the public policy of the City of Allentown to promote the opportunity for full participation by minority and women's business enterprises ("MBE's" and WBE's) in all housing and community development programs receiving funds from the City of Allentown Department of Community and Economic Development. It is the responsibility of the contractor to complete and report all HUD compliance forms to the City. To see all guidance on MBE/WBE outreach obtain electronically. The City of Allentown wants to increase the participation of Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) in its purchasing activities. This is not a set aside program. Please indicate your MBE/WBE participation in the space provided on page M1 of the Bid Response Form. Minority Business Enterprise/Women Business Enterprise (MBE/WBE) is defined as follows: Companies certified as a minority or women owned business by the State of Pennsylvania, member of a STATE accredited minority business council, member of a STATE accredited women business council and/or member of a STATE accredited local regulatory agency or business chamber certification as a minority or women enterprise. Pricing shall be firm beginning August 1, 2023, and ending July 31, 2024. The City of Allentown reserves the right to renew this quote for up to two (2) additional one (1) year terms if the vendor agrees to hold the quoted prices. INVOICING Invoices shall be sent in duplicate to: City of Allentown Accounts Payable - Room 110 435 Hamilton Street Allentown, PA 18101-1699 or Electronically The City, without invalidating the quote, may order changes in the work within the general scope of the quote consisting of additions, deletions or other revisions, providing the total amount of the quoted price does not exceed $39,999.00. All such changes in the work must be authorized in writing by both the Contract Administrator and the Purchasing Agent.