Site work for a water / sewer project in Westport, Connecticut. Completed plans call for site work for a water / sewer project.

The Town of Westport, CT is seeking a proposal for the installation of a new irrigation system at Coleytown Middle School located at 255 North Avenue, Westport, CT 06880. The system will be installed on the rear athletic field and will cover, wall to wall, the approximately 1.6 acres of natural turf. The Town is also requesting pricing for an option to install a connected irrigation system to water the front field, wall to wall, that is approximately 1.7 acres of natural turf. The Town is requesting a written proposal to include itemized budget, proposed layout, and timeline of project. GENERAL SCOPE: Under the direction of the Parks Superintendent the selected firm would be responsible for installation of a system to be turned over in a completed, functional, and adjusted state. The items listed are general parameters and performance of what shall be installed. Existing infrastructure that shall be connected to consist of a 2" copper water line located on the North side of the field and automatic controller power source located on an exterior wall of Coleytown Middle School on the South side of the field. The point of connection for water has a power source for a pump if contractor deems it necessary and includes it within the proposal. The point of connection for the optional front field will need to be a continuation of the main line. The line will need to wrap around the South portion of the school and cross the existing entrance road. 1. Equipment - system equipment to be installed, to include but not be limited to, backflow, irrigation pump, flow meter, isolation valve, master valve, new controller, rain sensor, main lines, valves, system wiring, valve boxes, laterals, sprinkler heads, swing joints, quick coupler valves, blowout connections, and any other related apertures. 2. System Performance - system is expected to deliver a complete cycle of approximately .5" of water over a 10-hour period. System shall provide head-to-head coverage and be spaced at a maximum of 50% of design performance diameter of the sprinkler. 3. Preferred system equipment - Hunter ICC 2 automatic clock, Hunter PVG-151G 1.5" valves, Brass isolation valve, Hunter I-25-04-SS-10 (full or part circle), 4. Turn over - system will be turned over in a completed, functional, and adjusted state to the Parks Superintendent. Approval of completed, functional, and adjusted state will be determined by Parks Superintendent. Turnover will include an as built field layout identifying location of valves/zones/sprinklers/etc., operation pressures and scheduled flow rates. As built will also include a zone legend and recommended run times. 5. Warranty - installation shall include 1 st winter blow out and spring start up the following spring to fully functional and adjusted state. Any required replacements will be covered for one year from date of turnover. METHOD OF AWARD: A purchase order (Award) will be issued as promptly as possible upon selection of Contractor. CONTRACTOR RESPONSIBILITIES: Contractor will be responsible for developing and providing to the Town an organized maintenance plan for each location. Installation must be organized to minimally impact school operations. Installation site shall be left in the condition in which project began, to be determined by Parks Superintendent. Project spoils, materials, equipment, trash, etc. shall be removed by the Contractor at the completion of project. All equipment, tools, and labor required to complete the work is the responsibility of the Contractor. Contractor must confirm with Parks Superintendent scheduled dates of work one (1) week prior to arrival on site. PROPOSAL The proposal is to include: 1. An itemized budget - rear field, front field, and both fields. 2. Proposed layout - rear field and front field 3. Timeline of project - each field individually and both fields 4. Timing of project - when available to begin project INSURANCE REQUIREMENTS A. Workers Compensation: CONTRACTOR shall provide statutory workers compensation insurance required by law with employer's liability limits for at least the amounts of liability for bodily injury by accident of $500,000 each accident and bodily injury by disease of $500,000 including a waiver of subrogation in favor of the Town. Full compliance with the United States Longshoremen's and Harbor Workers' Compensation Act and the Jones Act is required where applicable. B. Commercial General Liability Insurance: CONTRACTOR shall provide commercial general liability insurance including products and completed operations and including XCU coverage if applicable. Limits shall be at least: Bodily injury & property damage coverage with an occurrence limit of $1,000,000; Personal & advertising injury limit of $1,000,000 per occurrence; General aggregate limit of $2,000,000 (other than products and completed operations); Products and completed operations aggregate limit of $2,000,000. Coverage will continue three years after the completion of the work. o The policy shall name the Town as an additional insured and include ISO Form CG 2010 (04/13) and CG 2037 (04/13) or equivalent. o Such coverage will be provided on an occurrence basis and shall be primary and shall not contribute in any way to any insurance or self insured retention carried by the Town. o The policy shall contain a waiver of subrogation in favor of the Town. o Such coverage shall contain a broad form contractual liability endorsement or wording within the policy form to comply with the hold harmless and indemnity provision(s) of all agreements between the Town and CONTRACTOR. o A per project aggregate limit of liability endorsement shall apply for any construction contract. o Deductible and self-insured retentions shall be declared and are subject to the approval of the Town. C. Commercial Automobile Insurance: CONTRACTOR shall provide commercial automobile insurance for any owned, non-owned or hired autos, in the amount of $1,000,000 each accident covering bodily injury and property damage on a combined single limit basis. The policy shall name the Town as an additional insured and provide a waiver of subrogation. D. Property Insurance: If this Agreement includes work involving the construction, renovation, repair or replacement of any structure, equipment or other property or any portion thereof, then at the option of the Town, CONTRACTOR shall provide All Risk Builders Risk coverage with a limit sufficient to replace the structure, equipment and other property to be installed until such structure, equipment or other property is approved and accepted by the Town. The Town shall be listed as an additional named insured on the All Risk Builders Risk policy, and a waiver of subrogation shall apply. CONTRACTOR shall assume full responsibility for its own and its employees' tools and equipment as well as for those tools and equipment of its subcontractors and their employees. As to the insurance required, the insurer(s) and/or their authorized agents shall provide the Town with certificates of insurance naming the Town as an additionally insured party prior to commencement of project. Delivery of Responses. Please submit one (1) original plus two (2) copies and one (1) electronic version of your response. Each response must be enclosed in a sealed envelope which is clearly marked with a reference to this RFP 24-089T. The envelope shall then be placed in an outer envelope which shall also be securely sealed and addressed to Berit Watson, Purchasing Officer, Finance Department, Room 313, Westport Town Hall, 110 Myrtle Avenue, Westport, CT 06880. It shall bear the name and address of the Contractor and reference RFP 24-089T. i. The response shall be signed by an authorized official. The response shall also provide name, title, address, telephone number, fax number and email address for the individual, or individuals, with authority to negotiate and contractually bind the Contractor, and for those who may be contacted for the purpose of clarifying the information provided. ii. Responses shall be received on Friday, August 4, 2023, no later than 11:00 a.m., at: Finance Department Town Hall, Room 313 110 Myrtle Avenue Westport, CT 06880 No responses will be accepted after said hour. iii. E-mail or electronic attachments are not acceptable means of submitting a response and will be rejected as non-conforming. THE TOWN OF WESTPORT WILL REJECT RESPONSES WHICH ARE SUBSTANTIALLY INCOMPLETE, AND WILL NOT ALLOW THE SUBMISSION OF ANY ADDITIONAL WRITTEN INFORMATION AFTER THE RFP DEADLINE. THE TOWN OF WESTPORT RESERVES THE RIGHT TO WAIVE ANY DEFECTS AND INFORMALITY IN ANY RESPONSE, TO REJECT ANY OR ALL RESPONSES FOR WHATEVER REASON AND TO ACCEPT THAT RESPONSE DEEMED TO BE IN THE BEST INTEREST OF THE TOWN. Question Deadline 08/02/2023 at 11:00 AM ET The Town will only accept questions, in writing, via e-mail regarding this RFP Please provide company name, address, phone number, e-mail address and contact person when submitting questions.