Renovation of a fire / police facility in Saint Joseph, Michigan. Completed plans call for the renovation of a fire / police facility.

Estimated project Value is $40,000. This Request for Proposal ("RFP") is to provide interested Contractors with sufficient information to submit proposals for consideration by the City of St. Joseph ("City") in connection with its needs for carpet replacement at the Fire Station at 923 Broad Street, St. Joseph MI. Favorable pricing will be one element of the selection process, but the experience of the firm, qualifications, experience and ability of assigned staff, completeness of the level of service proposed and timeliness of service proposed by the Bidder will be significant factors in award of this contract. Final decision on selection of the Bidder for this project will be determined by the City Commission. The City reserves the right to reject any proposals or parts of proposals. The City also reserves the right to waive any irregularities, inconsistencies, or take what other action is appropriate as determined by the City to be in the best interest of the City. Scope of Work, Term, and Bid Specifications: Remove existing carpet squares and vinyl base and replace with new roll-type carpet and vinyl base in the St. Joseph Fire Station located at Broad Street, St. Joseph, MI. Carpet type and nap should be appropriate for high-traffic commercial use that is easy to maintain and stain resistant. All measurements for this project should be done by bidders. Successful bidder must follow all state and local codes, OSHA safety requirements, industry best practice standards, manufacturer's installation instructions and EPA regulations on this project. Along with the manufacturer warranties, the successful bidder will provide at least a one year workmanship warranty. Issuing Officer (Point of Contact) Questions regarding the scope of work to be accomplished may be directed to Mike Christensen, Facilities Manager at (269) 930-4408 Withdrawal of Proposal Any bidder may withdraw its proposal in person, by facsimile, or by letter, any time prior to the scheduled closing time for receipt of proposals. Each proposal shall be considered binding and in effect for a period of Sixty (60) days after the closing date. Evaluation of Proposals It is the intent of the City to evaluate all proposals quickly and be prepared to recommend an award at the August 14, 2023 City Commission meeting. Negotiations The City reserves the right to reject any and all proposals and negotiate with any source, in any manner necessary, deemed to be in its best interest. Award of Contract / Acceptance of Proposal (Terms and Conditions) The contents of this RFP and the bidder's proposal, as submitted and/or modified, shall become contractual obligations incorporated in an Agreement to be executed by the authorized contracting agents of both parties, a draft form of which is attached to this RFP. Bidder should include in its response any objections or requested changes to the terms of the Agreement. In accordance with Michigan law, all projects with a contract amount over $50,000.00 will require a performance and payment bond covering the entire amount of the contract price, which shall become binding upon the award of the contract. The successful bidder must procure and maintain the following insurance with carriers acceptable to the City and admitted to do business in the State of Michigan, and provide proof of the same to the City o Worker's Compensation Insurance, including employers' Liability coverage, in accordance with Michigan law. o Commercial General Liability Insurance on an "Occurrence Basis" with limits of liability not less than $1,000,000 per occurrence and aggregate. Coverage shall include the following extensions: A). contractual liability, B) Broad form general liability extensions or equivalent. o Motor Vehicle Liability Insurance, including Michigan No-Fault coverages, with limits not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage. Coverage shall include all owned vehicles, non-owned vehicles, and hired vehicles. The Commercial General Liability Insurances shall include an endorsement naming as an additional insured the City of St. Joseph, all elected and appointed officials, employees, volunteers, boards, commissions, and/or authorities and boards, including members, employees and volunteers thereof. Bidder's insurance shall be primary and any other insurance City may have in effect shall be considered secondary and/or excess. The stated insurance requirements should not be interpreted to limit the liability of the successful bidder. Coverage shall be maintained throughout the term of the agreement. All insurance shall include an endorsement that contains a 30-day advance written notice of cancellation to the City Manager, City of St. Joseph, Michigan, 700 Broad Street, St. Joseph, Michigan 49085. Nondiscrimination The successful bidder shall not discriminate in its provision of accommodations or services, nor against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, height, weight, marital status, or because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. Breach of this covenant may be regarded as a material breach of the agreement. Payment Terms: The City shall make payments to the successful bidder for actual services rendered within thirty (30) days following receipt of an acceptable invoice; or as otherwise mutually agreed. In accordance with Michigan law, all projects with a contract amount over $50,000.00 will require a performance and payment bond covering the entire amount of the contract price, which shall become binding upon the award of the contract.