Renovation of an educational facility in Louisville, Kentucky. Completed plans call for the renovation of a educational facility.

1. Any agreement of collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by agreement to bid at a fixed price, or to refrain from bidding, or otherwise, is prohibited. 2. Any firm/person who violates any provisions of Kentucky Revised Statue 45A.325 shall be guilty of a felony and shall be punished by a fine not less than five thousand dollars ($5,000) not more than ten thousand dollars ($10,000) or be imprisoned not less than one year nor more than five years, or both such fine and imprisonment. The University of Louisville Procurement Services, on behalf of Physical Plant (PPD), will receive bids for the replacement of variable air volume terminal units on the first level of the Woodford and Harriett Porter Building. The scope includes installation of new variable air volume boxes with reheat runout piping and their associated HVAC, controls, and electrical work. The scope will require removal and replacement of existing ceiling tiles and grid as indicated. Scope also includes cleaning of associated ductwork, grills, registers and diffusers, and fans being reused. Provide final test and balance report after all commissioning has been completed. This project has three Add Alternates: o ALTERNATE #1: ADDITIONAL VAV BOXES FOR ROOMS 126D, 126F, AND 126G o ALTERNATE#2: ADDITIONAL VAV BOXES FOR ROOMS 126 AND 126A o ALTERNATE #3: ADDITIONAL VAV BOXES FOR ROOMS 125F AND 126B The Contractor must provide all permits, materials, equipment, labor, supervision, inspections, testing and balancing to complete the work indicated in accordance with the project plans and drawings prepared by CMTA Engineers (Exhibit A). Performance, capabilities, capacities, and additional characteristics shall comply with the contract drawings and contract documents. Bidders shall furnish manufacturers specifications, measurements, performance, proposed schedule, pricing, and submittal data sufficient to determine compliance with the criteria set forth in the plans and specifications. The Contractor must provide all submittals including product data sheets and point-to-point wiring diagrams for review and approval be the design consultants prior to starting work. Existing equipment including, controls, sensors, valves, dampers, actuators, or other devices including their associated raceway, wiring, piping and tubing not designated for reuse shall be removed and decommissioned. Removed equipment shall be offered to the University. University shall be given 10 days to select and retain items; Controls System Contractor shall properly dispose of any remaining items. Decommissioning includes removing and/or updating any programming, trends, alarms, and graphics to reflect the changes. Do not operate fan system until filters (temporary or permanent) are in place. Replace temporary filters used during construction and testing, with new, clean filters. After completing system installation and testing, adjusting, and balancing air-handling unit and air-distribution systems and after completing startup service, clean air-handling units internally to remove foreign material and construction dirt and dust. Clean fan wheels, cabinets, dampers, coils, and filter housings, and install new, clean filters. BID SUBMISSION o Project start: December 4th, 2023 o Substantial Completion: January 12th, 2024 o Final Completion: January 19th, 2024 o Liquidated damages of $500/day o Bid bond is required for this project (to be provided with bid documents or no later than 24 hours after bid opening) o Payment and performance bond is required for this project. o AIA progress billing is required for this project o 10% retainage will be withheld o Prevailing wages not required o Certified payroll is not required for this project. o Pre-bid conference is mandatory Vendors requesting clarifications to this Invitation to Bid may submit in writing questions for official response by the University. Questions should be sent via email to Evan Riddell at evan.riddell@louisville.edu no later than 2:00 PM, EST on August 24th, 2023. All questions received shall be addressed by the University via addenda and sent to all known recipients of the Invitation to Bid. All attendees must park in authorized public parking areas that can be found at the following link. DO NOT PARK in unauthorized areas as you will be towed. You may use meter parking if available. Parking is not always easily accessible on campus, so it is a good idea to plan ahead of time and arrive early. Note: No transcript or report of Pre-Bid Conference will be provided. JOB-SITE TOURS Each bidder, before submitting a bid, may visit the site, check the measurements and thoroughly familiarize himself with all existing conditions likely to be encountered in the work to be done under this contract. All contractors furnishing materials and equipment for this contract shall obtain exact dimensions at the site. Any technical errors or omissions in the technical specifications should be reported to the buyer whose name appears on the face of the Invitation to Bid so (within seven (7) days before Bid Opening) an official addendum can be issued. A guided tour of the job site may be requested before questions are due by emailing evan.riddell@louisville.edu. Although, a tour will be held during the pre-bid conference and an additional site visit is not guaranteed. The submission of bid will be construed as evidence that a visit and examination of the site has been made. Later claims for labor, equipment, or materials required or difficulties encountered, which could have been foreseen had such an examination been made, will not be recognized. PARTICIPATION BY MINORITY AND WOMAN-OWNED BUSINESS ENTERPRISES The University of Louisville requests Bidders to make a concerted effort to include Minority-Owned and Woman Owned Business Enterprises as subcontractors or suppliers on its projects. The University Form of Proposal includes forms for Bidders to record those MBE and/or WBE businesses who are solicited and selected for this project. The University has established a Preferable Goal for construction/renovation project participation at 20% Minority Owned and 5% Woman-Owned Businesses. Alternatively, firms may also achieve this goal with a combined Minority and Women participation level of 25% for the project. BID, PAYMENT & PERFORMANCE BONDS Bids shall be accompanied by a bid guarantee of not less than five percent (5%) of the amount of the base bid executed by a Surety Company authorized to do business in the State of Kentucky and countersigned by a licensed Kentucky Resident Agent representing the Surety Company. (Certified Check Acceptable) It is agreed that in the event that this bid is accepted by the owner and the Contractor shall fail to execute a contract within ten (10) consecutive calendar days from the date of notifications of the Award of Contract, the Owner shall determine that the contractor has abandoned the contract and thereupon, the Bid shall become null and void, and the bid guarantee, check of bid bond which accompanied it shall be forfeited and become the property of the Owner as liquidated damages for such failure and no protest pursuant to such action will be allowed. The awarded Contractor shall furnish a performance and payment bond in an amount equal to one hundred percent (100%) of the contract price as security for the faithful performance of this contract and for the payment of all persons performing labor, including payment of all unemployed contributions which become due and payable under the Kentucky Unemployment Insurance Law furnishings materials in connection with this contract. COMPLETION OF CONTRACT The Contractor must begin Work as specified by December 4th, 2023. Substantial completion of this project is January 12, 2024. Final Completion - All phases of this project must be complete by January 19th, 2024. Completion of the work is understood to mean that the Contractor has completed the work described and that it has been accepted by the Owner. For any delay in Substantial or Final Completion, the Contractor and their sureties shall be liable for, and shall pay to the Owner, the aggregate sum of Five Hundred Dollars ($500.00) as fixed, agreed and liquidated damages for each calendar day of delay until the contract work is completed and accepted.