Renovation of a municipal facility in Hendersonville, North Carolina. Completed plans call for the renovation of a municipal facility.

The undersigned, as bidder, hereby declares that this proposal is made without connection with any other person, company, orparties making a similar bid or proposal, and thatthe proposal isin all respects fair and in good faith, without collusion or fraud. The bidder has carefully examined the annexed form of specifications and instructions to bidders and hereby declares that they will provide the products and/or services in the manner prescribed in the specifications and instructions to bidders. Replacement of Liebert Mini Mate-2, HVAC Indoor/ Outdoor units for the IT server room at Human Services. GRAND TOTAL FOR ALL GOODS AND SERVICES. INCLUSIVE OF SHIPPING TO HENDERSON COUNTY, NORTH CAROLINA AND INSTALLTION The purpose of this document is to provide general and specific information for the Human Services Liebert HVAC unit replacement for the IT server room. All bids and contracts are governed by Henderson County policy and Section 143-131 of the North Carolina General Statutes. The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County's requirements and terms and conditions are clearly stated. If, after examination of the various requirements and terms and conditions of this bid, the Bidder believes there are any requirements or terms and conditions which remain unclear or which restrict competition, the Bidder may request, in writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the requirements or conditions questioned by the Bidder. Objections to the Specifications It is not the intent of the bid specifications to exclude or limit competition or favor any supplier. If there is an objection to any of the specifications or requirements listed herein, the bidder must notify Doug Guffey, Purchasing Agent in writing, stating, and listing the specifications and objections, no later than the date shown above in Section 2, entitled "Bid Schedule", under Deadline for Questions. If a pre-bid meeting has been scheduled, any objections must be presented in writing at that time. The objections stated must pertain both to form and substance of the bid document. Failure to object in accordance with the above procedure shall constitute a waiver on the part of the bidder to protest the solicitation. All concerns, questions, clarifications, or other correspondence must be directed only to Doug Guffey, Purchasing Agent. Information obtained from other sources will not be considered in the evaluation and award of this bid. How to Prepare Bid Proposals Bidders are encouraged to carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not be withdrawn except as provided herein. Also, prices are to remain firm for the period stated herein. a) PROPOSAL FORM: Submit all prices and offers on the BID PROPOSAL FORM(s) provided herein. All bid proposals must be submitted and signed by the supplier or their authorized representative with all erasures or corrections initialed and dated by the authorized representative of the proposal. b) Addendum(s): If applicable, bidders shall include signed addendum(s) with their bid submittal acknowledging the modifications made to the bid document. c) SIGNATURE: All bids must be signed by an authorized official of the company on the Bidders Signature Page. A bid may be rejected if it shows omissions, alterations of form, additions not called for, conditional bid, or any irregularities. d) TAXES: Do not include taxes in your bid prices. Taxes must be itemized and added to invoices separately when invoicing the County. The County is required to pay sales tax. The County is exempt from Federal Excise Tax and has a Federal Tax number. How to Submit Bid Proposals a. SUBMIT BIDS ON THE BID PROPOSAL FORM PROVIDED HEREIN. b. Bids may be submitted via email to hcpurchasing@hendersoncountync.gov c. Bids may be mailed or delivered as follows: Mailing & Delivery Address: ITB: IT Room Liebert HVAC Unit Replacement Finance Department 113 N Main Street Hendersonville, NC 28792 d. Please note bids not received by the time and date specified on the Bid Proposal Form will not be opened or considered. e. Bidders shall provide any available product literature and manufacturer's specifications at the request of Henderson County. Bid Opening a. All bids will be opened at the time and place shown on the enclosed Bid Proposal Form. LATE BIDS WILL NOT BE OPENED OR ACCEPTED. b. Bids will be examined by the Purchasing Agent and the using department officials promptly after the opening and an award made as early as possible. c. Bidders may request and receive copies of the bid documents and/or bid tabulation after the award of the project. Scope of Work I. Overview: It is the intent of these specifications to set up minimum requirements for the IT Room Liebert HVAC unit replacement as specified. These specifications must be considered as minimum requirements. If it is necessary to bid alternate equipment or to take exceptions to the specifications as set forth, this must be so stated in your bid. Any reference to a model or brand is only to denote quality and does not mean that equal equipment will not be considered. II. Specifications 1. New units shall be the direct replacement for the existing models below: Indoor unit model number: MMD60E-AHELO Outdoor unit model number: PFH067A-AL3 2. Remove existing Liebert indoor and outdoor units leaving pad and Unistrut for replacement. 3. Existing Line Set shall be removed, and new Line set installed due to different refrigerant type. 4. Portable A/C unit shall be installed to keep IT server room at constant 70 degrees. 5. Any penetrations through the roof membrane shall be sealed and made waterproof. 6. Provide dumpster for all construction debris or remove debris from premises daily. 7. Daily cleaning and sweeping of all debris must be completed on exterior and interior of job site. 8. Provide jobsite fencing and signage to direct public away from jobsite. III. Installation 1. Bidder shall provide a turnkey project inclusive of all labor, materials, supervision, disposal fees, permits, inspections for the IT room Liebert HVAC unit replacement as specified. 2. Install all materials and equipment in accordance with manufacturer's instructions and warranty requirements. 3. Contractor must submit a timeline for the beginning and completion of the project. 4. Contractor is to obtain and pay for all required permits and inspections. Any deficiencies found in the installation or materials used in the installation which prevents receiving a green tag from inspectors or issues found during the final walkthrough with County representatives will be the Contractors responsibility and expense to correct. 5. Cleanup of all affected work areas shall be completed daily. IV.Warranty 1. The installation services and materials furnished by the contractor, or any subcontractors shall be free from any defects in workmanship for a period of one year from the date of final payment. V. Acceptance of Work 1. Bidder shall perform a final walk through with a County representative upon completion. 2. Henderson County shall receive all inspections, certifications, and permits required by local and State agencies as applicable. Henderson County is to receive written copies of all. 3. Henderson County shall receive all warranties, maintenance manuals, product data, and closeout documents as applicable.