Any questions must be received in writing by Monday, September 18, 2023 @ 12:00 p.m. (noon) addressed to Roger Latuszek, 225 West Main Street, Room 203, Gaylord, Michigan, 49735 or to email rlatuszak@otsegocountymi.gov. Answers to all questions will be available by Monday, September 18, 2023 at 4:30pm only on the Otsego County website The County reserves the right to accept, reject or negotiate any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures, to rebid the project/purchase, and to accept any bid determined by the County to be in the best interest of the County, regardless of price. The reason for rejection may include past performance issues, and compatibility with existing equipment or software. Vendors located in Otsego County are hereby granted a 5% cost variance for low bid determination. SECTION II. INSTRUCTIONS, INFORMATION AND REQUIREMENTS 1. Purpose: The purpose of this Request for Proposal (RFP) is to receive proposals for the Groen Hotel Tree Removal project. This RFP does not constitute a contract for services performed or to be performed. After selection of the successful firm (referred to as the contractor), Otsego County, and the contractor will negotiate a contract and a complete scope of services. All proposals submitted become the property of Otsego County and will not be returned. The County is not responsible for any costs incurred by the respondent in proposal preparation, presentations, site visits, or benchmarks performed. Official Signature: An authorized official/person acknowledging full understanding of the information contained in this RFP must sign the Bid/Proposal Form. 4. Inquiries: Questions regarding the RFP should be directed to Roger Latuszek by calling 989-350-6626 or emailing. Any questions must be received by Friday, September 18, 2023 by 12:00 p.m. noon. 5. Insurance Requirements: Contractor shall furnish a Certificate of Insurance from an insurance company licensed to do business in the State of Michigan and acceptable to the County for the following: a. Workers Compensation and Employers' Liability, Michigan Statutory Limits of Liability. b. Commercial General Liability Insurance. c. Motor Vehicle Liability Coverage, and Michigan No-Fault Coverages including all owned, non-owned, and hired vehicles. Otsego County will be named as Additional Insured on all insurance coverage, with the exception of Workers Compensation and Employers' Liability insurance. Limits of Liability for General Liability, and Vehicle Liability shall be within the following guidelines based on contract amount: o Projects up to $750,000: Minimum of $1,000,000 per occurrence and aggregate. o Projects $750,001 to $1,750,000: Minimum of $2,000,000 per occurrence and aggregate. o Projects $1,750,001 to $2,750,000: Minimum of $3,000,000 per occurrence and aggregate. o The required amounts continue to escalate by adding $1,000,000 to the beginning and ending project range and to the minimum insurance requirement. o A Waiver of Subrogation is required on the certificate of liability insurance.
The certificate of liability insurance is required to have a 30-day notice of cancellation. 6. Bid and Performance Bonds: Bid bonds are required for construction or repair projects in the amount of $100,000 or more. Bid bonds and performance bonds are required for construction or repair projects in the amount of $250,000 or more. Bid bonds shall be in the amount of 10% of the total contract price. Performance bonds will be in the amount of 100% of the total contract price. Bond requirements cannot be waived.
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