Description: The City of Cleveland's Division of Architecture and Site Development (DASD), through the Director of the Mayor's Office of Capital Projects (MOCAP), is soliciting proposals for Professional Architectural/Engineering Services for roof replacement and facade repairs to the Public Auditorium building. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information. Description of Need
Public Auditorium is a significant historical building in downtown Cleveland. Public Auditorium
originally opened in 1922 with the Little Theatre and Music Hall added eight years later. It consists
of Public Auditorium, Music Hall, and Little Theatre. Additionally, the Facility has a Conference
Center comprised of thirteen meeting rooms. The Facility is architecturally stunning and has a
rich history of holding many notable political, sporting and music events.
The Stage roof and Music Hall roof were replaced in 2019 and 2022 respectively.
The City is now soliciting assistance in designing roof replacement and facade repair plans for
Public Auditorium. Scope of Services requested include Field Surveying, Schematic documents,
Design documents with Specifications, and Construction Administration services.
Based on assessments conducted by MOCAP, the intent of this scope is remediation of the
building envelope to improve weather-tightness, habitability, and building longevity, including:
- Complete roof replacement, including flashings, trim, and accessories.
- Correction of rainwater conducting systems, including roof drains, leaders, gutters,
downspouts, and sewer tie-ins.
- Concrete and stone facade repairs including but not limited to spalling repair, crack
arresting and repair, repointing and sealant removal and replacement.
- Identify opportunities for envelope improvement.
The Public Auditorium roof is approximately 78,200 S.F. The roof is currently spray foam
insulation system with elastomeric topcoat applied in the 1970's, over the existing coal tar built
up roof. In addition, the spray topcoat extends to cover the existing metal copings. The roofing
system has deteriorated and will need to be replaced (refer to Public Auditorium Assessment;
Exhibit H).
The Public Auditorium exterior facade consist of limestone and granite panels. Pieces of
limestone have spalled off the building. Pieces are stored and will need to be assessed to
determine if the may be used in the spalling repair. Questions
The deadline for any and all questions, including if this RFP should contain any discrepancies or commissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Friday, September 15, 2023 at 12:00PM Noon Local Time. Questions should be directed/addressed via e-email to the following:
Mr. Carter Edman
Manager Division of Architecture and Site Development, MOCAP
cedman@clevelandohio.gov
Mr. Michael Stahl
Division of Architecture and Site Development, MOCAP
mstahl@clevelandohio.gov Proposal documents shall in in pdf format. Proposal documents may be sent as attachments or
via embedded link in the email, depending on file size. If sending a link, provide any necessary
downloading instructions.
Submit Services Proposal and Fee Proposal as described in the "Proposal Submission
Requirements" section of this RFP. Fee Proposals shall be a separate pdf file from the Services
Proposal. File names must clearly identify the firm's name and which file is the Services Proposal
and which is the Fee Proposal. Deliverables: Bid Documents: A full master set of reproducible final (100%)
Construction Documents on Mylar (or other approved medium) and in electronic
format ("~.pdf" AND "~.dwg" AutoCAD(R)
for Drawing files; "~.pdf" AND Microsoft Word(R)
"~.doc" for Specification files) on compact disc or via electronic download shall be
provided to the Division of Architecture and Site Development for use in compilation
of the bid package. Files may be compressed in a "~.zip" file format.
Bidding Activities: The Consultant shall assist the City of Cleveland in Bidding
activities, including, but not limited to:
Preparation of bidding documents and forms
Preparation of the Conditions of the Contract and the form of agreement between
the City and all Contractors.
Attendance and participation in Pre-Bid Meeting.
Assist the Division of Purchases and Supplies in providing answers to bidder's
questions during the bidding period.
Assist in the preparation of any Addenda.
Assist in obtaining, tabulating, and analyzing bids.
All other bidding activities set forth in more detail in the Sample Professional
Services Agreement attached to this RFP as Exhibit E.
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