This is a service / maintenance or supply contract in New Buffalo, Michigan. Contact the soliciting agency for additional information.

The City of New Buffalo ("the City") intends to award a contract for municipal curbside solid waste collection, disposal, bulk item pick-up and recycling services. The City is soliciting bid proposals for the collection and disposal of residential and municipal solid waste and recycling services throughout the City. Bids are being requested from responsible and established bidders, experienced and regularly engaged in the work of solid waste collection and recycling services. Bidders will be required to provide satisfactory evidence that they possess the necessary capital, equipment, personnel, and experience to do the work. Submissions received after this time will be rejected and returned unopened. There will be no public opening. Questions regarding this request must be submitted in writing to Darwin Watson, City Manager via email at dwatson@cityofnewbuffalo.org with "RFP Solid Waste and Recycling" in the subject line. Any and all responses to questions or inquiries, interpretations, and supplemental instructions will be in the form of written addenda which, if issued, will be posted on the City website. The proposal must include the following: 1. Cover letter signed by the appropriate authorities; 2. Name of company, address of principal offices, name of contact person, and range of years your company has been doing recycling and solid waste collection service; 3. Company background, qualifications, experience and municipal references with contact names and numbers for similar work, provided within the past five years; 4. Scope of work/servicesto be performed, including methods for ensuring customer satisfaction and service quality and copies of related company policies; 5. Evidence of comprehensive general liability insurance in the amount of one-million dollars ($1,000,000) and security for faithful performance; 6. Proof of workers' compensation insurance; 7. A not-to-exceed amount for each year of this proposal, which is to be billed to the City on a monthly basis, for recycling and solid waste collection service; 8. IRS Form W-9; and 9. Alternate 1: Yard waste collection including materials that would be collected, type of container, season and number of collections. It is the responsibility of the proposer to clearly mark and identify all portions of the proposal, which, in the proposer's opinion, contain trade secrets, confidential information, and other proprietary information. The City intends that trade secrets and confidential information contained in the proposals and clearly identified as such. These will not be open for public inspection at any time, even after the contract has been awarded and executed, and whether or not the proposer wins the contract. Following the opening of the bids, City staff will review all proposals and will make a recommendation to the City Council at a future City Council meeting. The City Council will authorize the City Attorney and staff to negotiate the details of the contract, which will be effective January 1, 2024 or as soon as practicable thereafter. The term of the contract is for three (3) years or thirty-six (36) months, subject to satisfactory service by the contractor. The agreement may be renewed for another twelve (12) months upon written agreement to extend the terms of this agreement, as may be agreed to by both parties. The City of New Buffalo reserves the right to accept any proposal or to reject any or all proposals, to waive irregularities and/or informalities in a proposal, and to negotiate a contract with any proposer in any manner, consistent with law, deemed in the best interests of the City. The successful bidder shall furnish a performance bond, or irrevocable letter of credit, in an amount equal to five percent (5%) of the submitted price as security for the faithful performing labor and furnishing materials in connection with the services listed within this request. Questions concerning this request should be directed to City Hall, 269-469-1500.