The City of Jonesboro ("City") is issuing this Request for Proposals ("RFP") for solid waste collection service by a single private company in the City. Companies are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. An original copy must be signed by a representative authorized to bind the company. Proposals submitted by email are not acceptable and will not be considered Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or corrections will be allowed. The responding company is solely responsible for all costs related to the preparation of the proposal. The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract. The contract award, if any, will be made to the company who, in the City's sole discretion, is best able to perform the required services in a manner most beneficial and cost effective to the City. The City of Jonesboro is accepting proposals for a single qualified private company to conduct weekly curbside solid waste pickup for existing and future customers within the City limits of Jonesboro. This is intended to be for the residual of 2023, with full annual renewals, beginning January 1, 2024. For approximately 15 years, the City has provided in-house, curbside solid waste pickup for its residents and some businesses in its own containers. This currently involves 3-day a week service by Public Works employees operating City-owned sanitation vehicles. The City would like to ease the manpower and cost burdens caused by in-house service, while still ensuring high-quality, cost-effective sanitation service for its citizens in the future. The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the company of the conditions contained in the request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Jonesboro and the firm selected. The City desires a high-quality, cost-effective solid waste collection service for its citizens, with no reduction in the level of services during the transition from "in-house" government service to private service. To achieve this, proposals must clearly offer the following mandatory services: Weekly curbside solid waste pickup for participating residents, businesses, and City facilities. While the City follows a two to three-day pickup model weekly, the desire would be for a two day maximum pickup model. The City is electing to keep the pickup of yard trimmings (branches and leaves) as an in-house service at this time. Back door pickup for certain customers that have requested this service. 95-gallon trash containers to be provided by private company AND incorporating current City trash containers into the private company in a "phase-out" program. Transport of collected solid waste to most cost-effective, authorized landfill. Customer service representative / liaison between the City and customers. Possible quarterly provision of roll-off containers in designated City areas as part of a "community trash day" program. (Not a criteria for disqualification.) Any information on recyclable programs already offered by the company in other municipalities. (Not a criteria for disqualification.) Deadline for submitting questions by email September 22, 2023, 5 p.m. The City will not give verbal answers to clarifications regarding information in this RFP, or verbal instructions prior to the submission deadline. All clarifications shall be submitted in writing. A verbal statement regarding same by any person shall be non-binding. The City is not liable for any increased costs resulting from the company accepting verbal directions. Any explanation or clarification desired by a respondent must be requested of the City representative in writing Inquiries concerning the Request for Proposals and the subject of the Request for Proposals must be made to: David Allen Interim City Manager - dallen@jonesboroga.com Deadline for Responses to Written Questions September 27, 2023, 5 p.m. The City reserves the right to cancel, for any or no reason, in part or in its entirety, this RFP, including but not limited to: selection schedule, submittal date, and submittal requirements. If the City cancels or revises the RFP, all participating companies will be notified in writing.
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